xt7228051d1d https://exploreuk.uky.edu/dips/xt7228051d1d/data/mets.xml Kentucky. Department of Education. Kentucky Kentucky. Department of Education. 1942-05 bulletins  English Frankford, Ky. : Dept. of Education  This digital resource may be freely searched and displayed in accordance with U. S. copyright laws. Educational Bulletin (Frankfort, Ky.) Education -- Kentucky Educational Bulletin (Frankfort, Ky.), "School Census and Attendance Administration", vol. X, no. 3, May 1942 text 
volumes: illustrations 23-28 cm. call numbers 17-ED83 2 and L152 .B35. Educational Bulletin (Frankfort, Ky.), "School Census and Attendance Administration", vol. X, no. 3, May 1942 1942 1942-05 2022 true xt7228051d1d section xt7228051d1d  

IO Commonwealth of Kentucky 0

EDUCATIONAL BULLETIN
SCHOOL CENSUS AND

ATTENDANCE
ADMINISTRATION

 

 

 

 

 

 

Lexington, Ky .

Published by

..)EPARTMENT OF EDUCATION

JOHN W. BROOKER
Superintendent of Public Instruction

‘ University of Kentuclqr

I Peri odi cal Librarian

 

 

 

 

—
‘ ISSUED MONTHLY

Entered as second-ciass matter March 21, 1933, at the post office at
Fl‘finkfort, Kentucky, under the Act of August 24, 1912.

I Vol. X 0 May, I942 O No. 3

 

 

 

  

This edition of the bulletin has been prepared by Moss Walton,
Director of Census and Attendance and W. (‘. Jolly, Assistant Direc-
tor of Census and Attendanee and represents a revision of: a similar
bulletin, issued in September 1934‘ entitled. “School Census and At-
tendance Administration.’7 it is felt that the material contained

herein will be valuable to attendanee‘ot'fieers. sehool administrators,

principals and teachers in the administration of the sehool census and
l

attendance program.
.Ionx XV. BROOKER
Niipvrrnlrmleni Public Instruction

 

 

 

  

'oss Walton,
stant Direc-
ol? a similar
sus and At-
1 contained
ninistrators,

census and

KER
Ins/Traction

 

 

II.

 

SCHOOL CENSUS AND ATTENDANCE
ADMINISTRATION

I. Introduction

It has been said that the education of a child involves two
factors, namely: (a) securing his attendance at school; (b)
providing the proper educational opportunities for him while in
school.

It is the duty of the Commonwealth to insist that every child
receive at least an elementary school. education that, he may
become an intelligent and law abiding citizen and be intellectually
equipped to earn a livelihood for himself and those who may be
dependent upon him. ll? the parent will not urge the child to
take advantage of the free educational. opportunities ot't‘ered,dt
becomes the duty ot.‘ the Commonwealth to insist that the parent
do his part, as a parent, to secure the education of the child.
When the parent treats the child unjustly the Commonwealth
steps in and protects him. The parent who would allow his child
to grow to manhood or womanhood without at least a common
school education is doing him a. greater wrong than when he
physically maltreats him. It is, therefore, that the child may
receive his educational birthright and that a democratic govern-
ment may assure itself of a citizenry sufficiently educated to
appreciate and to be able to enter intelligently upon the responsi-
bilities of citizenship, that there are laws requiring school
attendance.

The Work of the Attendance Officer

The School Census—Jl‘lie School. Code provides that each
board of education shall maintain a permanent and continuing
school census of all children between the ages of six and eighteen
)’ears that reside in the school district. The responsibility for
instituting and maintaining this census is placed upon the at-
tendance officer working under the direction of the superin-
tendent of schools.

There are many reasons for a school district to maintain an
accurate school census. One of the most important of which is
that it enables school authorities to speak with definiteness con—
cerning the enforcement of the law and replaces vague guess-

321

 

     
 
  
 
  
  
  
 
  
   
   
   
 
  
  
   
   
  
   
 
 
 
  
    
  
 
 
 
 
 
   
  
 

 

 

work and pretense. It assures an opportunity, as intended bv
the Commonwealth to the under- p111\'1le(1 cd and makes it possible
to carry out the present (lay intent of the law—the prevention of
the neglect of children. The continuing census means the
amendment of the census records from day to day in accordance
with the chances made by the school population and places 111 the
hands of school authorities lacts which will show the number of
children of census age residing in the school district, the number
who are. of compulso1v school age the number 111 each Oracle and
the number 111 each 1111c 111101111.

The enforcement of the co111pulsorj attendance laws depends
upon the school census, since it furnishes the names of the chil-
dren of school are living in the district who are not enrolled in
school. It is of vital i111po11tance in planninn' school. building
programs, 1ndic 1t11111 kindergarten and first 11111adc needs and
providing valuable statistics for the economical and efficient
administration of the school program.

The State Board of Education, in accordance with the pro-
visions of the School Code, has prescribed forms and rules and
regulations for the administ 1ation of the census laws.

School Atutcndancc.~Good attendance is essential to
successful work in school. It the schools are to educate a child
we must see not only that he is enrolled, but also that he attends
school regularly. Experience has shown that the child who is
present during only a part of the term is frequently not promoted
at the close of the school term. The cost of re—educating‘ these
children who have already been over the work is a very large
item of expense to the school district and the cost in the loss of
many years of time to the children involved can not be reckoned.
Improved attendance would prevent much of this loss both to
the district and to the children. '

If, then, attendance is of such vital importance it' 15
essential that, in so far as possible, we prevent absence. We must
consider not. only absence with 'alid excuse but all absence.
From the standpoint of the loss of educational opportunity to
the child, it probably makes little difference what the cause 0f
the absence may be.

Absence is an effect, not a cause, therefore, all absences should
be investigated to determine the cause. An investigation may
bring to light causes which may be corrected, and thus prey?”t
further absences. Since actual violations of the law constitute
but a small proportion of the total sessions of absence, the actual

322

 

 

 

  

  

ntended by
s it possible
'evention of
means the
accordance
laces in the
number of
the number
t grade and

ws depends
of the chil-
enrolled in
31 building
needs and
1d efficient

th the pro-
. rules and

sential to
ate a child
he attends
ild who is
t promoted
1ting these
very large
the loss of
a reckoned.
ss both to

:nce it' is

We must
1 absence.
rtunity t0
3 cause 0f

ces should
ition may
[s prevent
constitute
the actual

 

 

enforcement of the law should be but a small part of the duty of
the school with respect to attendance.

The School (‘ode designates as an attendance officer the
person who in many school districts is the only person who
investigates absences. This person is really the point of contact
between the home and the school and is often the only point
of contact. He must know how to investigate causes of absence
without arousing opposition; how to get the facts and, at the
same time. build up and strengthen at each contact the belief in
the minds of parents. pupils and in all with whom he comes in
contact. that he is fair and just, impartial and sincere in his
efforts to fulfill the duties of his position. Since he is to go as a
representative of the schools to homes of the taxpayers who
support the schools, he should go not as a militant representa-
tive of the law but 'ather as an ambassador to establish the best
possible relations of cooperation and helpfulness between the
school and the home. He must feel himself to be an essential
part of the educational organization of his district, not an arm of
the law injected into the educational field.

Many parents are not acquainted with the modern educa-

tional system and the advantages which the school has to offer to _

the children. The attendance officer should have a comprehensive
knowledge of the school and what it is trying to do so that he may
carry to the home. when necessary7 the story of the advantages of
education in general and be able to explain in particular the
opportunities offered by the local school system.

It is equally important that the teacher be informed of
conditions existing in the home. Often this knowledge will bring
about a more sympathetic and helpful. attitude on the part of the
teacher. Some teachers do not take advantage of the opportunity
to visit the homes. In such instances it falls to the lot of the
attendance officer to bring to them the information in regard to
home conditions

Nearly every case investigated will present its special
problem which must be analyzed to determine the cause. The
ability to diagnose a situation is of fundamental importance in
Work of this nature. Having determined the cause for the exist-
ing situation the remedy must be applied. The nature of the
remedy varies as much as the nature of the cause.

There are in general two aspects to attendance work:
1. The preventive measures that help to keep children well

adjusted in their school work. These include providing
the child with a well trained and competent teacher, the

323

 

 

    
 
    
   
   
   
   
  
  
  
    
  
    
 
    
   
  
  
 
 
    
 
  
 
   
  
   
 

use of modern, well written text books, a course of study
adjusted to modern needs and flexible enough to make
provision for individual differences in pupils, a study of
the individual child to determine his needs and make
adjustments to satisfy these needs. This phase of the
work belongs, largely to the superintendent, the principal
and the teacher but requires the cooperation of the attend-
ance officer to make it most effective.

2. The corrective measures, that remedy more or less
permanently conditions deterrent to the child’s normal
development and to his regular attendance at school.
Tflfrese will be largely the problem of the attendance
0 icer.

In addition to the above there is a more technical type of
work required. Only a very small. percent of absences are due
to deliberate violations of the law, and are readily disposed of.
In this connection the suggestion is pertinent that a threat
should not be made unless there is every intention to have it
carried out promptly.

i The attendance officer’s duties, then, will also include:

l 1. The investigation and treatment of poverty, parental iii-

. . competency, and social and economic difficulties in

families any one or all of which may contribute toward

depriving children of educational opportunity. The

f difficulty frequently lies in the act that the adJustments

v must be immediate where the child’s attendance at school
l is concerned.

f
l 7 2. Investigation of absences that are due to alleged valid
l,’ ‘ ’ excuses, but are scattered absences, and have been
i ‘ accumulated by a child who is not interested in school.
i It requires skill to find the real cause of the condition.
~ Sometimes excuses do not reflect the real reasons it?!“
I, irregular attendance. The child’s physical condition, his
‘» inability to succeed in tasks assigned him in school, or
lack of interest at home, may be responSIble .for th15
problem. If the habit of irregular attendance is fairly
Well fixed before it comes to the attendance officers
attention, the problem is all the more difficult.

3. Investigation of all cases of illness causing ”regular
attendance or continued absence from school. A large
portion of absences are due to illness and need to be:
matter of as much concern as the absences Without V811
excuse, particularly, if the parents are unable to secure
the services of a physician. Due caution must e
exercised, of course, not to require a child’s attendance
at school when he is not in physical condition to. (105.3"
The cooperation of a school nurse or family phySiCianWI
be necessary in some of these cases.

4. Securing regular attendance on the part of pupils of none
compulsory attendance age. This is important from ity
standpoint of worthwhile habit formation, and conformint
with a group requirement, as well as from the stanle0
of the pupil’s progress.

5. The investigation and treatment of maladjustmentsthgg
children including the truants, and use of agenmes

 

  

324

 

  

rse of study
gh to make
. a study of
. and make
base of the
he principal
f the attend-

)re or less
ld’s normal
at school.
attendance

cal type of
zes are due
lisposed of.
t a threat
to have it

lude:

)arental in-
ticulties in
)ute toward
nity. The
adjustments
ce at school

leged valid
have been
1 in school.
3 condition.
reasons fql‘
ndition, hls
school, or
le for thlS
:e is fairly
ce officer’s
lt.

g irregular
l. A large
red to bee
thout valid
2 to secure
r must be
attendance
[1 to d0 5,0‘
ysician W1l

)ils of non-
.t from t e
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stments 0f
encies that

 

 

 

might help in dealing with such problem children. This
sometimes requires a careful analysis of home and
neighborhood situations, with a solution arrived at co—
operatively with parents, teachers, principals, and super-
intendents.

In each of the tasks enumerated above the child is the center
of concern, and of interest. Routine work can be done quickly,
and without much, if any knowledge of the child. But where
adjustments are needed, one must get a complete picture of the
child including his reactions in school, on the playground and at
home with brothers, sisters and parents.

The work of the attendance officer should be closely super-
vised by the superintendent of schools. He should set up a
definite procedure for the attendance officer to follow in receiving
cases of absence for investigation. All cases of absences coming
to his attention should be investigated promptly and if possible
a report made upon them the day they are assigned. Nothing
gives greater value to the work of the attendance officer than
promptness.

Attendance officers should remember that the attendance of
school children is primarily a matter for school authorities to
handle and that the assistance of the courts should be involved
only when necessary. Resort to the courts should be made only
when defiance of law on the part of parents or children makes
such a course necessary.

The district superintendent should make it possible for an
attendance officer faced with a troublesome case to summon
parents and children to a hearing where the superintendent may
hear the facts and secure, if possible the cooperation of the
parents concerned in bringing about the enforcement of the laW.

The fact that attendance is primarily a school matter and
that the losses due to irregular attendance are felt particularly
by the child and his teacher, should result in the cooperation of
all school agencies. The school nurse, principal and teacher can
often give valuable assistance. They are glad to do so if oppor-
tunity is given them, and a wise attendance officer will, by his
tact and willingness to assist them in their problems, merit and
Secure their assistance in helping boys and girls in their charge.

The school authorities and attendance officer are interested
in the regular attendance of all pupils enrolled. Absence 011 the
Part of pupils over 16 should be reported to the attendance
Officer and investigated by him. The officer should make clear to
the parents that regular attendance is necessary for the welfare
0f the child, the teacher, and the school. The right of children

325

  
 
 
 
 
 
  
  
   
 
 
 
 
  
  
 
 
 
  
  
    
   
    
 
 
 
  
  
  
  
  
 

to attend school is not to be interpreted as a right to be in and
out of school at will to the detriment and loss of all concerned.
A very important item of the work of the attendance officer
in the early part of the school year is the investigation of failure
to enroll and attend on the part of children of school age in the
census. Vigorous action at this time on the part of the attend-
ance officer will save the pupils and the school considerable loss
and will incidentally save the officer much useless labor later on.
The teacher can give valuable assistance in this connection.

III. Instructions and Recommendations Governing Uniform
Methods and Forms to be Used by the Attendance Officer

 

Census Enmncratcd 'Slzrcct (Form CA-l)—This form is
used in making an actual canvass of the children between the
ages of 6 and 18 living in a particular district. Such a canvass
‘ ‘ should be made once every five years and more often in districts

‘ affected by a constantly shifting population. The principals and
l teachers are to assist the attendance officer in making a. canvass
. i of their district. Before this enumerating form is placed in the
' l 5: hands of the teacher it is extremely important that they be
given specific instructions regarding the proper methods to be
i followed in securing and assembling the information needed.
: . 7 Plans to conduct the taking of a census should not be completed
l 5 until they have been submitted to the Division of Census and
' ' 5 Attendance for approval.

Permanent (7021,3113 Records (Form CA-2)—This form
, l ‘ is used for the purpose of keeping a continuous census record of
ii each child between the ages of 6 and 18 legally residing in the
district. This record is to be kept up—to-date for the entire
census life of the child, and is to be kept on file in the district y
attendance office as a permanent record. The making and the
future handling of each individual record shall be under the
PERSONAL DIRECTION of the attendance oflicer.

Posting Data on the Card:

 

l School District—name of district over which board of ‘. [
1 education has supervision (Hart County, Trigg Counth 3 1
Dayton City, Henderson City, Cloverport Independent, etc.) l _
This is not to be confused with census districts Withln a 1

school district.

, Name of Child—last name, first name, middle name ‘
§. ' 5 . ‘ (Hurst, John Henry.) (
f I ' Date of Birth—verify month, day and year and CheCk ]

authority for age as indicated. Birth records on file in local

326

  

 

 

  

> be in and
concerned.
ance officer
1 of failure
age in the
the attend-
lerable loss
:)r later on.
*ction.

Uniform
ice Officer

s form is
etvveen the
l a canvass
in districts
lcipals and
' a. canvass
wed in the
it they be
hods to be
m needed.
completed
,‘ensus and

This form
; record of
ing' in the
the entire
he district
g and the
under the

1 board of
g County,
.dent, etc)
; Within a

ldle name

and check
.le in local

 

 

and county health units should be used to verify the age of
each six-year Old Child as he becomes of census age, pro-
vided, of course, birth occurred in the county. Question-
able birth dates may be verified by applying to the Bureau
of Vital Statistics, Louisville, Kentucky.

Street and Number, or Road—actual location of resi-
dence:—street and number if child lives in urban area;
name of road and R.F.D. number for child living in rural
section.

Census District—number of census division as deter-
mined by child’s residence in subdistrict or in a spec1fic area
being served by an elementary school.

Dateamonth and year that data in each line were
secured and posted.

Grade—indicate grade classification for current year.

Date Entered—month/day/year that child reported to
school during current year.

School Attending—give name of school. For children
who are not attending school write NONE in this column
and follow with code number in proper column indicating
reason for non-enrollment.

Name of Person Child Lives With—to be filled in if
child is residing with some one other than own mother or
father (stepfather, step—mother, grandparents, uncle, aunt,
etc.) Check with pencil living and relationship squares to
permit future changes. Note: Each change of residence or
school each year should be indicated. If no change has
occurred such can be indicated by the use of ditto marks
On Reverse Side:

Age—check up-to-date as of July 1 before commencing
annual tabulation.

Grade Completed—check grade completed each year as
card is posted.

School Enrolled In—check with pencil to permit change.

Remaining items on card are self—explanatory. IM-
PORTANT: Record complete information on back of card as
to name of school or school district, location, and date for
children moving into or moving from district. This infor—
mation furnishes ready reference on all children who have
lived in other school districts since becoming of census age,
and on all children of the inactive file who have moved
from the district.

Filling Permanent Census Cards: (CA—2) Since the area
0f each school district is divided into census districts co—
terminons with areas being served by the elementary schools,
It is recommended that the census cards be filed accordingly
and arranged alphabetically within each census district. In the
County school district and in the larger independent districts
(Census exceeding 1500) it is necessary that a Master or Index
File be set up to control the main active census file. This Master

327

 

   

 

 

 

File not only serves as a guide in locating the permanent census
record of any individual child but assists in eliminating duplica-
tion of permanent census cards between census divisions of the
main file. Small inexpensive cards are to be used for the Master
File, not larger than 4”x6”. These are not furnished by the
state. These cards should contain the following data and be
identical with Form CA—Z as to: (a) full name of child, (b) date
of birth, (c) name of parents or guardian, and (d) address and
census district name or number. In order for the Master File to
exercise proper control of the census file, the cards must be
grouped according to race (white and colored) and kept in strict
alphabetical order for the district as a whole. Any change made
in, the census file necessitates a. corresponding change in the
Master File.

To keep the permanent census file free from DUPLICA-
TION it is necessary that the Master File be up—to-date at all
times. Before a record card is added to the census the name
must be carefully checked through the Master File and the
census file. Most duplication results from carelessness in deter-
mining whether or not the record of a certain childhas been
previously filed. Be suspicious of all irregular names and nick-
names (Buddy, Billy, Ted, Joe, Kate, etc.) and watch for sur-
names that vary in manner of spelling (Cavanaugh—Kavanaugh;
Meyers-Myers; Rice—Reis; Stevens-Stephens; McLain—McLane,
etc.) Children of mixed marriages frequently cause difficulty.
\Vhen child’s surname differs from that of parent be sure to check
both name divisions of the file. Children of the middle and upper
age group reported as not being listed on the census, yet having
no recent change of address, are apt to be filed under a slightly
different name or in a different division of the file. The attend-
ance officer is cautioned to be continually alert to the variollS
sources of duplication in order to avoid needless discrepancies-

Inactive Census File: (Form CA-Z) Census cards and
master file cards for children who have transferred to other
school districts, died or reached their eighteenth birthday are
to be removed as soon as possible after information has been
verified. The permanent census cards for such children should
be placed in the inactive or dead file to be retained indefinitely.
This file should be divided into two groups, and the cards in each
group arranged in alphabetical order. The first group iS To
include overage children and deaths. The second should contain
cards for only those children who have left the district. This set-

328

  
  
   
  
 
    
   
  
 
  
   
 
 
 
 
   
    
 
 
 
 
   
 
    
    
   
 

 

 

 

  

tnent census
ing duplica-
sions of the
,- the Master
shed by the
lata and be
ld, (b) date
address and
ister File to
(ls must be
ept in strict
flange made
mgc in the

DUPLICA-
—da.te at all
s the name
,le and the
ss in deter-
dhas been
.5 and nick-
'ch for sur-
{avanaugh ;
tin—McLanc,
e difficulty.
'11'6 to check
3 and upper
yet having
r a slightly
The attend-
the various
screpancies.

cards and
d to other
rthday are
1 has been
ren should
ndefinitely.
rds in each
roup is to
11d contain

This set-

 

 

 

 

up for the inactive file is advised for convenience in looking up
old records. and to make it possible for the records of children
returning to their original district to be easily located, marked
up—to-date and returned to the active file. Before any card is
placed in the inactive file the age chart on the back of the card
is to be checked up-to—date, notation of death and date if such
has occurred, or new location and date withdrawn if child has
moved to another district. Also. before the cards representing
withdrawals from the active census are placed in the inactive file,
a tabulation of losses must be made and later summarized for
the monthly census report. \Vhether or not it is desirable to
keep an inactive file of the master cards depends upon amount of
filing space available.

Prc—Ccnsus File: Directly associated with the perma-
nent census is the file for children who are under six years of age.
Every a 'ailable source should be checked to make this file as
complete as possible. The most important sources of information
for this file may be listed as (1) reverse side of enrollment card
(Form CA3), (2) birth certificates and records of local health
units, (3) church registers, (4) list of pre-school children
furnished by teacher. The form used for the pre—census record
may be a card similar to that recommended for use in the Master
File so that, if desired, this card can be made to serve the purpose
of a master card when child attains census age. Data should be
recorded on the pre-census card in the following order (a) full
name of child, (b) verified birth date (month/day/year), (0)
name of father and name of mother, (d) residence address and
subdistrict name or number and (e) date information was
obtained. This file is to be up-to-date at all times. Cards for
children of families moving out of district must be removed.
Cards for children of families moving in must be made out and
inserted. Changes in permanent census file resulting from families
moving in or out should be followed by a close inspection of the
Precensus file in order that the corresponding changes can be
made of the records of the younger children in such families.
Filing Arrmtgcmev‘zt: Cards for children becoming six years of age
during current year are to be separated from the others and filed
according to month in which birthday occurs. The remaining
cards should be filed in alphabetical order. This system of filing
enables attendance officer to make up permanent census cards
(CA-2) for those children becoming of census age each month,
and furnishes the information called for in the monthly Census

329

   
  

 

 

 

Report (Item B and Item K). CAUTTON: make full verifica—
tion of record of each pre-census child when sixth birthday is
reached, and do not make up 1')ern'1auent census record card until
this information is verified.

School Enrol/Hunt ('ard (Form CAIN—This form is
to be used by the teacher to report pupils enrolled in school.
.A card is to be filled out for each child and sent to the attendance
officer immediately upon child’s enrollment in school. A new

enrollment card is to be made out at the beginning of each year i

in order to record such changeable data as residence, grade, date
of entrance, name of person child lives with, etc. The card,
when complete, should be the most important source of informa-
tion in posting" the permanent census record, and in keeping: the
pre-census file complete and up-to-date. Enrollment cards are
to be filed in alphabetical order by schools, and should be retained
for reference purposes for at least two years. Teachers should
be constantly reminded of the importance of reporting accurate
and complete information on each card. In case of withdrawal
or transfer, enrollment card is to be removed from activefile,
new location and date withdrawn noted at bottom of card, and
filed in a special inactive file for enrollment cards. Although not
required, it is desirable that new enrollment cards be filed for
pupils transferring to another school within the same school
district. \Vhere children enrolled in school, reside outside of
school district, copies of the enrollment cards or lists containing
similar information, should be supplied the attendance officer of
the district; wherein such children reside, during the first month
of school. Extreme care must be taken to prevent the above
mentioned children from becoming entered on the census of the
district in which they attend school. Close cooperation of
neighboring attendance officers is vital to the efficient administra-
tion of school census and attendance.

Notice of Transfer (Form )A-Q—Notice of Transfer
shall be used by the principal or teacher in charge, to report un—
mediately the transfer of any pupil, whether within the schOO1
district or to another school district. This notice shall be made
out in duplicate and both copies sent the attendance officer.
In the larger county school districts, it may be desirable for the
attendance officer to fill out the Notice of Transfer 011 the basis
of information furnished him 011 a mimeographed report to 1115
office, which is filed by the principal or teacher at regular
intervals. Such reports to the attendance office should be made

330

 

   
 
   
    
  
 
 
 
  
 
 
 
 
 
 
 
 
 
 
  
  
  
   
    
  
  
  
  
 
 
 
 
    
  

  

’ull verifica-
birthday is
.1 card until

is form is
l in school.
attendance
ol. Anew

f each year ‘

grade, date
The card,
of informa-
(eeping the
. cards are
be retained
rers should
1g accurate
withdrawal
active. file,
‘ card, and
though not
.e filed for
1111c school
outside of
containing
3 officer of
irst month
the above
sns of the
eration of
dininistra-

Transfer
report im—
the school
1 be made
.ce officer.
do for the

the basis
ort to his
t regular
t be made

 

at least once each month. In case the transfer represents a
change from one school to another school in the same school
district the attendance officer will send the original transfer
notice to the principal or teacher of the school to which the child

has transferred. Principal or teacher receiving transfer notice
will innnediately return same to the attendance officer stating
whether or not the child has been located and has entered school.
Ii
to another school district the attendance officer will send the
original transfer to the attendance officer of the school district
to which the child has reported to have, moved. Upon locatim1 of
the child the attendance officer will sign the transfer notice in the
space provided at the bottom and return same to the sending at—
tendance officer. In case the child is not located within a reason-
able period of time the attendance officer should return, the trans-
fer notice to the sending attendance officer stating that the child
could not be located. In every instance the duplicate transfer is
to be kept on tile until the transfer has been completed, after
which it may be destroyed and the original filed to show that the
transfer has been completed. The census record (Form (IA-2),
master card or precensus card should be withdrawn from its
place in the active tile and attached to the duplicate of the
transfer notice and when the original transfer notice is returned
the census records filed with the duplicate notice should then be
placed in the proper location in the dead file, except where trans—
fer is from one school to another in the same school. district. In
the event the original transfer notice is not returned within
a reasonable length of time the census record for the child or
children involved should be placed in the dead file unless further
investigation discloses that they are still in the school district.
When a family moves the attendance officer must ascertain the
names of every child of census age, remove the census records
from the active file, and send out transfer notice for each child.
It is not necessary for t 'ansfer notices to be filled out for children
0f pre—census age, but cards for these children moving from
district must be withdrawn from pre-census file. Complete ‘
information as to new address of families which have moved
is absolutely ne