xt73r20rv35v https://exploreuk.uky.edu/dips/xt73r20rv35v/data/mets.xml Kentucky. Department of Education. Kentucky Kentucky. Department of Education. 1936-01 volumes: illustrations 23-28 cm. call numbers 17-ED83 2 and L152 .B35. bulletins English Frankford, Ky. : Dept. of Education This digital resource may be freely searched and displayed in accordance with U. S. copyright laws. Educational Bulletin (Frankfort, Ky.) Education -- Kentucky Educational Bulletin (Frankfort, Ky.), "The High School Library - A Handbook", vol. III, no. 11, January 1936 text Educational Bulletin (Frankfort, Ky.), "The High School Library - A Handbook", vol. III, no. 11, January 1936 1936 1936-01 2021 true xt73r20rv35v section xt73r20rv35v

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To'CommonweaHh of Kentucky 0

EDUCATIONAL BULLETIN
—

‘ The
”IGH SCHOOL LIBRARY

A HANDBOOK

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Published by

' DEPARTMENT OF EDUCATION

H. W. PETERS
Superintendent of Public Instruction

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ISSUED MONTHLY

Entered as second-class matter March 21, 1933, at the post office at
Frankfort, Kentucky, under the Act of August 24, 1912.

yfIVol.|ll 0 January, 1936 O No.11

FOREWORD

The school library is an indispensable aid to good teaching in
every school department. This in itself would be sufﬁcient reason for
the existence of a well—equipped and well-directed library in every
Kentucky school, but the library makes other contributions in additior
to that of curriculum enrichment. The ability to use books and libra-
ries easily and well, the habit oi? independent investigation, and the
development of a discerning taste in reading may be attained through
the medium of the school library.

In order to render effective service to pupils and teachers, the
school library should be well organized and administered. This Bul-
letin, prepared by Miss Ruth L. Theobald, Supervisor of Public
School Libraries in this Department, should assist school administra-
tors and- school librarians in the effective administration of the school
library.

H. W. PETERS,
Superintendmt of Public Instruction.

Intro
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CONTENTS

Page
Introduction ................................ 5
The High School Library ......................................................................... 5
Regulations of the State Board of Educa . High School Lbiraries.... 7
Location, Size, and Equipment of the Library .............................................. 9
Organization 16
Directions for Keeping Library Records Prescribed for High Schools by
Regulations of the State Board of Education 17
The Book Collection; Other Library Materials ..... .. 23
State Approved List 23
Book Buying _ . 24
Encyclopedias; Other Subscription Books ................................................ 26
Periodicals 26
Pamphlets and Other Vertical File Material .......................................... 27
Binding; Reinforcing 29
The Librarian 29
Training Pupils in the Use of the Library ...................................................... 30
Appropriations 30
Finding Room for the Library in Small Schools ............................................ 31
List: Fiction for High School Libraries Available in Inexpensive
Editions . ...... 32
Proposed Legislation for Public Libraries in Kentucky .............................. 36

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THE HIGH SCHOOL LIBRARY: A HANDBOOK

lNTRODUCTlON

This bulletin contains lists and circulars prepared at various
times by the Division of School Library Service in the State Depart-
ment of Education. In addition to these, there are included regula-
tions for full-time school librarians, regulations of the State Board
of Education for high school libraries, and information on methods
of book—buying, selection of magazines, etc. The bulletin also con-
tains the major portion of the chapter on the high school library which
was included in the Manual of Organization and Administration for
High Schools1 published sometime ago.

A general list of approved books for secondary school libraries
is not included in the handbook, since the state does not prepare such
alist. Full information, however, has been given regarding the book
list endorsed for school libraries on this level. (Standard Catalog
for High School Libraries, II. 'W. Wilson Company.)

If additional information is desired, it may be secured by writing
the Supervisor of Public School Libraries of the State Department of
Education, Frankfort, Kentucky. This supervisor also Visits schools
on request. The service is free of charge.

THE HIGH SCHOOL LIBRARY

The importance of the school library in the modern program of

instruction is today practically unquestioned. We agree that the
library should be the laboratory for the school curriculum, a correlat-
ing factor in the work of the various school departments, and a
inedium for the development of correct reading tastes, through read-
mg for pleasure and proﬁt.
. In spite of the fact that such agreement exists, and that the trend
In education has for some years been away from the use and, literally,
the memorizing of a single textbook, libraries in many Kentucky high
schools have not become working libraries. The textbook is still
supreme in many programs of instruction. We have not yet made
the transition from reliance upon the information contained in a single
volume to the consultation of many authorities and sources.

111 Order to remedy this defect in the teaching process, the teacher
must ﬁrst of all become thoroughly acquainted with the books and
ether printed materials which cover his chosen ﬁeld of instruction.
in addition, instruction along the various subject lines must stimulate
Individual activity on the part of the pupil. Thus there should be

\I 1Manual of organization and administration for high schools, prepared by
iark Godman. Kentucky Department of Education, Educational bulletin, v. 1.
“0' 5. August, 1933.

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developed in girls and boys the habit of consulting a number of l

authorities on a given subject rather than one source of information:
a habit which if firmly grounded would carry on into adult life.

The hope of democracy is education; and education for life ina
complex civilization such as ours cannot accomplish its ends without
books and libraries. These are both the instrumentalities for for-
malized education in public schools and the “means of continuing
education throughout life.”

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REGULATIONS OF THE STATE BOARD OF EDUCATION:

HIGH SCHOOL LIB RABIES

Mandatory Regulations. All high schools of the state are

required to meet these regulations.

ll.

BOOKS

First-class high schools with an enrollment of 100 or fewer
pupils shall have a minimum of 500 well selected books, exclu-
sive of government documents and textbooks, selected to meet
the needs for reference, supplementary and recreational read—
ing. Schools having a greater enrollment shall increase the
number of books at the rate of ﬁve volumes per pupil enrolled.

All other high schools shall have at least 300 well selected
books, exclusive of government documents and textbooks.

THE LIBRARIAN
The amount of service of the librarian shall be:

a. A full-time librarian shall be provided in schools that have
an enrollment of 500 or more pupils. The professional prep-
aration of the librarian should include a four—year college
course. The library training shall consist Of one year of
work in an accredited library school.

b. A part-time librarian (who teaches not more than three
classes) shall be provided in schools that have an enrollment
of from 300 to 500 pupils. A minimum of twelve semester
hours’ training in library science is required.

0. A part—time librarian (who teaches not more than four
classes) shall be provided in schools that have an enrollment
of from 100 to 300 pupils. A minimum of at least six semes-
ter hours’ training in library science is essential.

d. A part—time librarian (who teaches not more than ﬁve
classes) shall be provided in schools that have an enroll-
ment of less than 100 pupils. A minimum of at least six
semester hours’ training in library science is essential.

ORGANIZATION

The library Shall be satisfactorily located, shelved, cata‘
loged, and classiﬁed by a simpliﬁed form of the Dewey Decimal
System. Careful, systematic and thorough instruction in the
use of the library must begivcn and evidence must appear that
the library is being used properly.

Successful administration of the high school library, as of
any other library, necessitates the keeping of business-like

records.
7

The following records are required in high school libraries;2

a. An ap—to-date accession record. Every high school library
shall be required to maintain an up-to-date accession record
of books purchased or acquired for the school library.

b. Records of the book collection: additions, discards, losses.
Records of the book collection, i. e., additions, discards, losses,
etc., shall be maintained by classes of books in every high
school library.

c. Circulation records Maintained by use of a- card system.
Records of the circulation of books shall be maintained by
means of a card system. This circulation shall be inter-
preted as covering the home use of library materials by
teachers and pupils.

d. Inventory: talren annually or semi-annually. An inventory
of books in the high school library shall be taken annually or
semi—annually.

e. Card shelf-list. An up—to-date card shelf—list shall be main-

. tained in schools having a librarian devoting 4 periods 01'
more to library work.

f. An approximate record of the number of pupils using library
material daily. An approximate record of the number of
pupils using library materials daily shall be kept in each
high school.

i Advisory Regulations. It is strongly advised that all high schools
of the state meet these regulations at as early a date as possible.
I. BOOK SELECTION
Books for the high school library should be selected from a
a state approved list or from. the Standard Catalog for High
School Libraries.3 (ll. W. WVilson Company, New York City.)
ll. APPROPRIATION

An annual appropriation of at least one dollar per pupil
should be Spent for books, periodicals, etc.

Ill. LIBRARY INSTRUCTION-FOR TEACHERS

It is highly desirable that all teachers have some training
in library science.

2’Directions for keeping these records will be found on pp. 17-22.

“At present the Standard Catalog fer High School Libraries is the state
approved list for libraries on this level.

_ ___ ___-_

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LOCATION, SIZE AND EQUIPMENT OF THE LIBRARY

.1. LOCATION

It has in general been found that a location in the central part of
the building, near the study hall, but separate from it, is a satisfactory
one for the high school library.

Many'high schools cannot provide a separate library room. It is
possible for many of these schools to have the library and study hall
adjoining and provided with a large opening between, so that the
teacher in charge of the study hall may exercise proper supervision
of the library. Accessibility of the library to pupils in the study hall
is especially desirable.

b. SIZE

The size of the library quarters is determined by the probable
size of the book collection and the number of pupils to be accom-
modated at the tables. Shelf capacity is ﬁgured at eight volumes to
the running foot. The number of tables and chairs should be sufﬁ-
cient to take care of approximately ﬁfteen per cent of the enrollment.
Due allowance should be made for growth. A workroom with running
water should open from the reading room; and storage space should
be provided for back numbers of magazines.

0. LIGHTING AND FINISH

The quarters provided for the library must have plenty of light.
It is desirable to have windows on more than one side of the room. If
artiﬁcial lighting is necessary, it should be provided by means of elec-
tric ceiling ﬁxtures of an indirect or semi-direct type. Wall lighting
ﬁxtures should be avoided. Table light ﬁxtures are unnecessary.
They seriously hamper the free use of the table space and prevent the
easy arrangement of tables for various uses to which the quarters
should be put.

Experience has proved that White ceilings and light buif colored
Walls are best for the library room. Dark colors in woodwork and
trim should be avoided, so as not to absorb the light. Woodwork
Should be ﬁnished with ﬂat varnish.

(l. FURNISHINGS

Furniture of quarter-sawed white oak, ﬁnished in light natural
Color, Is most satisfactory. The light ﬁnish, except in unusual cases,
has better wearing qualities than the dark ﬁnish. If constructed

. locally, furniture should be made according to speciﬁcations. Tables,

three by ﬁve feet, accommodating six students, are generally recom-
mended. This seating arrangement allows for sufﬁcient elbow room.
The rows of tables should be so placed that the fewest possible readers
ham to face the windows. If pupils can be seated ﬁve at a table, leav-

ing vacant the end which would if occupied force one reader to face

the light, such an arrangement will be an excellent one.

A space of ﬁve feet should be allowed between the rows of tables
and between the tables and the adjacent walls. Crowded conditions

invite problems of discipline.

MAGAZHiL RACK

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LIBRARY regimen

5TH: DEPARTMERT or tooclrloﬂ
fRANKfORT, KY.

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of tables
unditions

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If the ﬂoor is not covered with cork carpet or linoleum, the chairs
should have rubber tips to lessen the noise.

The library should be made attractive to high school pupils.

Items of furniture :
Chairs
Tables

Charging desk

Vertical ﬁles, for hous-
ing pamphlets, clip-
pings and pictures.

Dictionary stands

Magazine case or rack

Cabinet and stand for
card catalog case,
large enough to ac-
commodate shelf-list
and catalog

Bulletin boards

SHELVING
Position

TYDe

Height

Length
Depth

Thickness

Distance between
shelves

SUPPLIES

These should be light and comfortable.

Corners and edges should be rounded.
Three by ﬁve feet is a satisfactory size.

Should contain the proper circulation ﬁles,
drawers, cupboards, and a space for returned
books. In larger schools one or more ﬂat-
top desks for the use of the librarian and
her professional assistants should be pro-
vided. In small schools one desk will suf-
ﬁce for all purposes if built with a pull-
shelf for returned books and the proper
drawer space.

The legal size, with drawers 101/2 inches
high by 1514 inches wide, is preferred. Files
should be sectional, in one or more units,
and with ball-bearing slides. .

Various types can be secured.

See illustration on page 10.

Should by all means be purchased from
library supply house, since cards for the
catalog are cut in centimeter size, to agree
with the dimensions of Library of Congress
cards. If this is not done, the school is
likely to ﬁnd that cards and catalog case do
not function efficiently.

A satisfactory bulletin board can be made
inexpensively. See Building a library for
rural elementary schools, by Ruth Theobald.
Kentucky School Journal, Sept. 1934. p. 55.

Against the walls.

Open shelves are recommended.
The shelves should be adjustable.

Not over 7 feet, accommodating 6 or 7
shelves. The stationary shelf should be 4
to 6 inches above the ﬂoor.

Three feet.

Eight inches. A few sections of 10-inch or
deeper Shelving should be provided for over-
sized books.

Seven-eighths of an inch.

Ten inches.

Lists of library supplies necessary for the organization of a school

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library of 500 volumes may be found on the following pages. Prices,
catalog numbers, etc, are given as quoted in the catalogs of three
library supply houses. Schools will ﬁnd any of these ﬁrms depend.
able. All prices, however, are subject [0 change.

Care should be exercisml in typing or writing shellllist cards,
since little allowance has been made for wastage. Book cards and
“date due” Slips will need renewing fairly often and therefore have
been indicated in lots of 1,000.

In addition to the supplies listed, the following should be pur-
chased from a local dealer:

White shellac—V2 pint can
Shellac brush—1 inch wide
Cheesecloth for pasting

The book noted below is also necessary:

Dewey, Melvil Abridged decimal classiﬁcation, 4th ed. re-
vised, 1929. H. W. Wilson 00., 950-972 Uni-
versity Avenue, New York, N. Y. $2.50.

No information regarding card catalog cabinets has been included
in the lists of supplies, since these have already been discussed under
FURNISHINGS. Provision, however, should be made for housing shelf-
list and card catalog.

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1000
1

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Prices,

of three ‘
depend. 1
st card;
lI'dS and ‘ DEMCO LIBRARY SUPPLIES i
‘ore have 114 South Carroll Street 1
. Madison, Wisconsin
be pur- . Price
3 Catalog (Subject to
1 Amount Number Description Change)
1 1 104 Accession book, .1000 lines, tan pressboard
[ cover
‘ 500 288 Book pockets, Paramount, plain
I 1000 212D Book cards, 12.5x7.5 ems, medium weight,
, liristol, white ................................................ 2.60
th ed re- k 1 336 David’s white letterine, 2 oz. bottle ............ .35
0-972 llni- 1 1’ 333 Higgins’ _India ink, black, 4’74. oz. bottle .30
$2.50. 1 ldoz. .301 Bowl ponited pens ........................ .. .25
1 969 Agokee paste, qua1t (an .90
_ ‘ 1 922 Paste 111113113/ " wide ............ .25
1110111d9d ‘ lset 613 Date guides, 1- 31 set, celluloided, 7 5x12. 5 ;
ed under - cms 1.15 ‘
.nO‘ shelf- 1 1 713 Charging tray, capacity 1000 cds. and
t’ , guides (light oak or dark antique ﬁnish) 2.10 3
I 1 309 Band dater ....................................................... .45 f
365 Stamp pad, Size 0, 21/4."X31/z” ........................ .30
‘500 229—2 Catalog cards, special typewriter, round
punched (Shelf list only) ........................ 1.75
(Order 229-2 if cards are to be typed.
If cards are to be written by hand.
; order 225-2. The prices are the same.)
1 100 601—A Catalog guides, plain, 1/2 cut, for use with
i shelf list ........................................................ .90
1000 293 Date due slips, 3"x6". gummed .................... 1.70
~ 1 350 Rubber stamp, bearing name One line .55
‘ ' of school library ................ gTwo lines 1. 00
i *It in addition to the shelf-list, an author and title catalog is to be
' made, order ‘1500 cards instead of 500 .................................................... 4.80
If. in addition to the shelf-list, a full catalog (author, subject and

. title) is to be made, order 2500 cards instead of 500 ............................ 8.00

1 All delivery charges prepaid.

‘ 13

GAYLORD BROS., Inc

155 Gifford Street
V Syracuse, N. Y.

Price
Catalog (Subject to
Amount Number Description Change)
1 12 Accession book, 1000 lines, pressboard
cover $ 1.20
500 Re-enforced book pockets, plain ................ 2.35
1000 45—M Book cards, White .......................... 2.60
1 White ink, oz. bottle ...................................... .25
1 Higgins engrossing ink, black, 2 oz. bottle .30
1 doz Bowl pointed pens .......................................... .25
1 Gaylo paste, quart can .................... .90
1 Paste brush, non-rusting, 1’74" wide ............ .35
1 set 35-M Celluloided guides, buff, for 7.5x12.5 cm.
cards 1.15
1 61 Charging tray, oak, light or dark ﬁnish... 2.10
1 2 Band dater ........................................................ .40
1 1 Stamp pad, 3x2", with black, blue, green,
red or violet ink ........................................ .30
*500 307—M Catalog cards (Shelf—list only) .................... 2.75
(Order 307-M if cards are to be typed.
If cards are to be written by hand, order
301-M. The prices are the same.)
100 350 Catalog guide cards, buff, cut halves ........ .90
1000 3613 Date due slips, 3x6”, gummed ...................... 1.65
1 Rubber stamp, bearing name One line .55
of school library ................ }Two lines 1.00
i‘ If, in addition to the shelf-list, an author and title catalog is to be
made, order 1500 cards instead of 500 .................................................... 6.83
If, in addition to the shelf-list, a full catalog (author, subject and
title) is to be made, order 2500 cards instead of 500 ........................ 11.38

All delivery charges prepaid.

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1001

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100

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Price

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$ 1.20
2.35
2.60
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a .30
.' .25
.90
.35

1.15
2.10
.40

.30
2.75

LIBRARY BUREAU DIVISION
REMINGTON RAND, Inc.
214 West Monroe Street

Chicago, Illinois

Price
Catalog (Subject to
Amount Number Description Change)
1 1061 Simpliﬁed accession book, 1000 lines ........ $ 1.20
500 1166.3 Book pockets, plain ............................. 2.35
1000 1152.5 Book cards, White ................................. . 2.15
1 1339 David’s letterine, White, 2 oz. bottle....'.... .40
1 1338 Higgins’ India ink, black, 3%; oz. bottle... .30
1 doz. 1812.12 Pens .15
1 1824.5 Libra paste, quart can .................................... .90
1 1825.1 Library paste brush, 3/1," Wide ...................... .25
1 set 4313‘1E Buff date guides, 1-31, celluloided tabs... 1.15
1 1203 Single compartment tray, oak, light or
dark ﬁnish, for charging ............................ 2.10
1 1307 Band dater ........................................................ .50
1 1320 Scientiﬁc stamp pad, 2%"x41/2", red, blue,
or black .35
*500 33025cm White cards, round punch (Shelf-list only) 2 .28
(Order 330250m if cards are to be
typed. If cards are to be written by
hand, order No. 330220m. The prices
are the same.)
100 43100m Buff guides, blank, half out tabs, for use
with shelf list ............................................ .90
1000 1139 Date due slips, gummed at top edge ........ 1.65
1 MW—33 Rubber stamp, bearing name One line .50
of school library ................ }Two lines .80
*If, in addition to the shelf-list, an author and title catalog is to be
made, order 1500 cards instead of 500 .................................................... 6.83
If, in addition to the shelf—list, a full catalog (author, title and sub-
ject) is to be made, order 2500 cards instead of 500 ............................ 11.38

All delivery charges prepaid.

l
!

ORGANIZATION

The school library cannot be successfully administered Without
being adequately organized. The organization of library materials l
involves those processes necessary for the care of printed materials,
and makes books, pamphlets, clippings, pictures, etc., available for
use at short notice. ‘ 1.

Di:

Organization of the school library includes the following:
a. Accessioning books

b. Classiﬁcation (Use of Dewey Decimal System mandatory in
Kentucky high schools)
0. Cataloging

ll
A card catalog for all school libraries is strongly recom-

mended, but should not be attempted unless the librarian has I
had a technical course in library cataloging.

d. Shelf-listing (Not required in all high school libraries of the i
1 state)6 i
: e. Mechanical preparation of books for the shelves, i. e., mark- ‘

ing the backs of books With classiﬁcation numbers, inserting
book pockets, book cards, etc.

If the school library has not been organized, the Supervisor of
Public School Libraries, State Department of Education, Will be glad l
to work with the school librarian in organizing the library materials
for use.

°See Regulations of the State Board of Education, p. 8.

'. 32‘
‘1 ' 16

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for

DIRECTION S FOR KE E PIN G- LIBRA RY RECORDS PEI”—
SCRIBED FOR HIGH SCHOOLS BY REGULATIONS
OF THE STATE BOARD OF EDUCATION

ACCESSION RECORD

I. WHAT IT Is. A numerical. record of all the bozmd books in the
library. '

The best accession record for the average school library is

an accession book, bought especially for the purpose. A Simpli-
ﬁed Accession Book, with space for entering 1,000 volumes, can
be purchased from any library supply house at an approximate
cost of $1.25. (See lists of supplies, pp. 13—15.)

DIRECTIONS FOR ACCEsSIONING BOOKs

‘0‘

Collect in one place all the high school library books in the
school, keeping volumes of the same set and all duplicate
copies of the same book together.

Read carefully the page of directions in the front of your
accession book.

Use a good clear ink; write neatly, spell correctly.

The space for date at top of page, left side, is used for date
when books are entered in accession record. If entry for
day differs from running date at top of page, write day and
month before accession number to be used.

Secure author’s name, title of book, publisher and publica-
tion date from the fat/e page of the book. (Copyright date
found on reverse of title page.) Use author’s surname only,
and brief title, omitting articles, such as “an”, “the”;
shorten or abbreviate the name of the publisher; enter publi-
cation date, or if none, latest copyright date, in Arabic
numerals.

Enter books in the order of purchase, one book on a line.
Do not skip lines. If the library is not a new one, enter
books by classes or alphabetically by author.

Follow library usage in capitalizing title. Capitalize:
a. First word of title.
b. Names of persons, places, personiﬁcations, etc.
In all doubtful cases avoid the use of capitals.

If no column is provided in the accession book for entering

volume numbers, note these directly after the title, viz.:
World book encyclopedia, vol. I.

In the case of gifts, mark (g) in cost column.

10. Use ditto marks (one for each column) Where entries are
identical.

11. The number at the beginning of the line on which a book
is entered becomes the accession number of the book. Copy
this accession number in each book at foot of ﬁrst right-hand
page following title page, one inch from lower edge if pos-
sible, also on another right—hand page, as 4.9. Do this im-
mediately after book is entered in accession record.

12. After line 99 is reached, add proper digit to make 100, 200,
etc.

18. Never use an accession number a second time.

Ill. KEEPING ACCESSION RECORD Ur-TO—DME

1. All books should be entered in the accession record as soon
as received by the library.

2. When a book is discarded or lost, indication is made in the
column headed “Remarks,” or “‘Nithdrawn.”

The following symbols may be used:

C—cancelled (worn out, discarded because of serious
contagious disease, etc.)

M—missing in inventory
Pd~book lost and paid for

The date should follow these symbols.

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RECORDS OF THE BOOK COLLECTION: ADDITIONS, DISOARDS, LOSSES

Su ‘ested form for use is 0‘iven below. These forms can be re‘
b

pared by pupils assisting in the library; but the school librarian
should keep the record. Once a year, preferably at the close of the
school year, is often enough to draw up this record.

.___...._......High School Library, .......................... ............ , Ky.
Record of the Book Collection, 193........

‘ No. First Additions . Present
—...___ Discards L sses
0f Year Purchase Gifts 0 Total

000
100
200
300
400
500
600
700
800
910-919 |
Travel |
900-909 | .
930-999
History
Biography
B (921) | | |
920-929 | | l
Fiction |
Total ]

CIRCULATION RECORDS MAINTAINED BY USE OF CARD SYSTEM

After the books in the library have been classiﬁed, and the backs -
of. the books marked,7 pockets are pasted in all books except reference
books (dictionaries, encyclopedias, atlases, books of quotations, etc).
Reference books are intended to be used in the library room, and do
not need pockets and cards.

Paste pocket on inside of back cover OE book, toward lower edge
0f cover. Date due Slips are attached on opposite page. Write
classiﬁcation number in upper left-hand corner of pocket and book
card, accession number in upper right—hand corner, and author and
title as indicated. Place book card in pocket.

7The use of the initial letter of the author’s surname is recommended in

place of book numbers. In the case of individual biography use the initial
letter of the biogrnphee‘s surname.

ml,

291 375 246
G Gayley Roberts

Classic myths
r — w r

291 375
Roberts
G

Great meadow

246

Great meadow

NON-FICTION FICTION

When a pupil wishes to take out a book for home reading, the
librarian (or pupil assistant) :

1. Removes book card from pocket.

4. Writes or stamps date due in ﬁrst left-hand space on date
due slip and in first. column of book card.

3. Writes across same line of book card name of pupil borrow-
ing book. (Pupil may write this himself.)

Book cards for books circulated are kept in the library and ﬁled
in order in a circulation tray. Just. before the library closes every
day a count of these cards is made, and a record kept of the day’s
circulation of books. This record may be:

1. A detailed one by Dewey Decimal classes of books.
mended for large schools.)

2. A record of total books circulated.

(Recom-

A sample form suggested for keeping 1he detailed record willbe
sent upon application to the Supervisor of Public School Librarles,
State Department of Education, Frankfort.

How To Fun; Book (turns

Bookcards for books circulated each day are ﬁled back of date
guide (bearing date due) in circulation tray, arranged 111 the order
books stand on the shelves:

1. Cards for non-ﬁction books in numerical order, according '60

g, the

date

1'1‘0 W-

ﬁled
every
day’s

300m—

ill be
aries,

date
)rder

classiﬁcation numbers. (Cards for books of individual
biography, indicated by “B” or “921,” alphabetically by
name of biographec.)

Cards for ﬁction books alphabetically by author’s name.

WHEN BOOK IS RETURNED TO LIBRARY

Look under proper date guide in circulation tray for book
card.

Be sure that accession numbers on book card and book pocket
are identical.

Return card to pocket. Book is now ready to be replaced
on the shelves.

INVENTORY

INVENTORY TAKEN BY USING ACCESSION BOOK

While the approved method-of taking an inventory of books

in the library is one which uses the shelf-list, the accession book
can be used instead, and a great deal of the work involved can
be done by pupil assistants in the library.

Directions :

1. Lay in a supply of 3”x5” writing pads. These can be
bought very reasonably at the ten—cent store.

2. Make sure that all books are called in and are undis-
turbed during inventory. Fiction and non-ﬁction may
be inventoried separately, however, and pupils allowed
to use in the library room books not undergoing inven-
tory.

3. Have pupil assistants make out one slip for every book
on shelves. Note items in the order indicated on sample
slip. (See drawing below.)

4. Arrange slips in order by accession 71 umber.

Check books on hand, working from slips to accession
book. The school librarian should do this checking.
This method of taking inventory makes it possible for
the checking to be done at any convenient time.

6. Make list of missing books and search thoroughly for
these.

7. If missing books are not found in six months, make
proper notation in the accession book. (See section
JII, under ACCESSION RECORD.)

Accession number
Author