xt75dv1ck422 https://exploreuk.uky.edu/dips/xt75dv1ck422/data/mets.xml Lexington, Kentucky University of Kentucky 1946051 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1946-05-may1-ec. text Minutes of the University of Kentucky Board of Trustees, 1946-05-may1-ec. 1946 2011 true xt75dv1ck422 section xt75dv1ck422 Irregularities Minutes of the Meeting of the Executive Committee of the Board of Trustees, University of Kentucky, May 1, 1946. The Executive Committee of the Board of Trustees of the Universi- ty cf Kentucky met In the Presidentts Office at 10:30 a.m., Wednesday, May 1, 1946. The following members were present: Judge Richard C. Stoll, Chairman; R. P. Hobson, H. D. Palmore, H. S. Cleveland, and John C. Everett. President H. L. Donovan and Comptroller Frank D. Peterson, Secretary of the Board of Trustees, were also present. A. Contract for Construction of Men's Residence Hall. The Chairman of the Executive Committee, Judge Stoll, reported that pursuant to authorization of the Board of Trustees, the contract for the construction of the Residence Hall for Men, at a cost of $413,200.00, base bid, and the acceptance of alternates 2, 3 and 4, had been signed by the Vice Chairman of the Board of Trustees, attest- ed to by the Secretary of the Board, and construction of the building had begun. The Comptroller reported that contract documents had been approved by the Attorney General. B. Report of the Comptroller. The Comptroller submitted a financial report of operations of the University for the period July 1, 1945, to and including March 30, 1946. The following analysis was read to the Committee: April 27, 1946 President H. L. Donovan University of Kentucky Lexington, Kentucky Dear President Donovan; I submit hereto attached the financial report for the period ended Larch 30, 1946. Income During the first nine months of the fiscal year 88.8% of the total budgeted income had been realized. Apparently the Realized Income was in a favorable position on the date of the report. However, there is a possibility that the income budgeted for Student Fees will not be realized in full by the end of the fiscal year, During the period covered by the report only 55.5% of the estimate of Student Fees had been realized. The original estimates and subsequent revising of the Student Fee Aconunts were based upon the idea that a large portion of the fees of Veterans under Public Laws 16 and 346 would be available, due allowance being made for the fact that such fees were to be paid in arrears. However, .4 experience has proven that it takes approximately two months after the close of a quarter to prepare invoices to teet the requirements of the Veterans Administration and that paY- mont of the fees is not made until three or four months after invoices are rendered. On March 30, 1946, fees of veterans had been paid through the summer quarter. The fees receivable in connection with veterans amounted to ap- proximately $130,000 on that date. State Appropriations were allotted in full on April 1, 1946, In order to realize the entire amount of the appropri- ations, it is planned to encumber the general appropriations for the payment of April, May and June salaries. The bal- ance of appropriations for Repairs to Buildings and Home Economics Equipment is to be used to reimburse the College Revolving Fund in connection with Job Orders. The balance of the appropriations for Scientific Laboratory Equipment and Engineering Equipment is to be used to reimburse the College Revolving Fund for funds advanced to acquire Surplus and Excess Government.Property. Other appropriations have small balances which will be encumbered before the end of the year. No balance of any sizable amount is expected to revert to the State General Fund. Federal Fund Accounts have small unrealized balances which are expected to be fully realized before the end of the fiscal year. The University has little control over the amount of income derived through the State Department of Education in connection with the Smith-Hughes Teaching Act and correspond- ing State Funds. A major portion of the estimated income from this source is expected to be realized. Income of Residence Halls amounting to $79,133.17, has been credited to Clearing Accounts. This is in process of being transmitted to the State Treasury. This amount, to- gether with additional income for April, May and June, should cause the estimate of Auxiliary income to be fully realized by the end of the year. Other income items are expected to be realized in excess of the estimates. From the standpoint of the total budget, there should be no large variation between the budget estimate and the total income realized by the end of the year. Expenditures Expenditures and encumbrances recorded during the period amounted to 71.9% of the Revised Departmental Appropriations. An analysis of the appropriation accounts reveals that several accounts will close the year with balances, which 3 will revert to the unappropriated surplus of the University Current General Fund. It was also apparent that a few ap- propriations should be revised to provide for expenditures not anticipated in the original budgets and subsequent re- visions. The unprecedented enrollment at the registration for the Spring Quarter has caused an increase in the expenditures of certain of the Administration and General Expense Accounts. There has also been an increase in the expenditures of the iiaintenance and Operations Division. The current rate of expenditures being charged to these accounts cannot be main- tained without overdrafts resulting. The expenditures charged to the College Budgets and Auxiliary Enterprises fall below the budgeted requirements. These accounts should complete the year with small credit balances. The Experiment Station has submitted a revised budget which had not been recorded on 11arch 30, 1946. Respectfully submitted, Frank D. Peterson Comptroller The financial statements were examined by the Committee and the following action was taken: - 1. Upon motion duly madet seconded and carried, the report was ordered received and filed. C. Budget Additions Authorized. President Donovan stated that it was necessary from time to time to authorize various additions to departmental budgets, These addi- tions are required to handle the increased work of the departments, primarily due to the increased enrollment of the University, and necessary to provide funds for returhing staff members from leaves of absence. He read a list of recommended increases and asked for the approval of tho Executive Committee, The Committee heard the recommendation of the President and took the following action: 4 * ** * * * * * * * 2. Upon motion duly made, seconded and carried, the budget increases, as recommended, are authorized, the Comptroller is directed to transfer the amounts from the unappropriated surplus of the general University budget, and the list of increases is ordered filed with the Secretary of the Committee. D, Sale of Dormitory Revenue Bonds, It was stated that the Board of Trustees, at its meeting April 2, 1946, authorized the issuance of $430,000 Dormitory Revenue Bonds of 1946, the funds to be used for the construction of a residence hall for men. The resolution adopted at that meeting was approved by the Attorney General, as set forth in the following letter: Commonwealth of Kentucky OFFICE OF THE ATTORNEY GENERAL Frankfort March 23, 1946 Mr. Frank D. Peterson Comptroller University of Kentucky Lexington, Kentucky Dear Sir: Pursuant to your request, this office has considered the resolution of the Board of Trustees of the University of Ken- tucky proposing the issuance and sale of Dormitory Revenue Bonds. The Board of Trustees of the University of Kentucky is granted the authority for the issuance of such bonds for the purpose indicated by Sections 162.350 through 162.380 KRS. A study of the resolution of the Board of Trustees and of the proposed bond reflect very few irregularities. Inas- much as the governing body of the University is tge Board of Trustees the references throughout the resolution and the bond of 4University of Kentucky by its Board of TrusteesW or similar expressions should be "the Board of Trustees of the University of Kentucky," I have indicated on Pages 5 3, 6i 10 and 12 of the resolution the places where the change should be made4 The first paragraph on Page 9 of the resolution pro- vides that all moneys held in the bond fund or as a reserve for contingencies shall be deposited in a bank which is a member of the Federal Reserve System and of the Federal De- posit Insurance Cprporation. Quxestion has been raised as to the right of the institution to dposit the money in a bank and not deposit it with the Treasurer of the Commonwealth of Kentucky, The revenues from the sale of these bonds are placed in a special fund which does not become a part of the general revenue of the state of Kentucky, but is a special fund set apart for the construction of the dormitory, The revenues from the use of the dormitory are likewise not funds of the state, but are funds earmarked and set aside for the redemption of revenue bonds. As such, it is not state revenue and need not be placed in the Treasury of the Commonwealth of Kentucky, but may be placed in a bank as provided by this section. We call your attention to the case of J. D. Van Hooser & Co. v. University of Kentucky, 262 Ky. 581, wherein the Court of Appeals had before it for its consideration a similar bond issue from the University of Kentucky. The Court of Appeals approved the issue there; and that before, being similar to that considered by the Court of Appeals, meets all the requirements of the statute, and, subject to the above- mentioned changes, are in proper legal form. Yours very truly, (Signed) Eldon S. Dummit Eldon S. Dummit Attorney General It was stated that the changes in the resolution recommended in the Attorney Generalls letter were made, and the resolution adopted by the Board of Trustees at its meeting April 2, 1946, contained those changres. The Comptroller reported that, pursuant to direction of the Board of Trustees on April 2, 1946, he had caused the following ad- vertisement to appear in the Louisville Times and the Courier-Journal, Louisville, Kentucky; and in the Bond Buyer, a national publication issued weekly, and the Daily Bond Buyer, a national publication, 6 $430,000 UNIVERSITY OF KENTUCKY Dormitory Revenue Bonds of 1946 PUBLIC NOTICE is hereby given that on April 2, 1946, the Board of Trustees of the University of Kentucky at Lexington, Kentucky; adopted a resolution,.authorizing and providing for the issuance and delivery of $430,000 principal -mount of Dormitory Revenue"Bonds of 1946, to be dated June 1, 1946, to mature serially on June 1 of each of the years 1949 to 1976, inclusive, but the bonds maturing June 1, 1952, and thereafter, are to be optional for redemption prior to ma_- turity on any interest payment date on or after June 1, 1951, and any such redemption on or prior to June 1, 1956, shall be upon terms of 103 and interest, and thereafter at par and interest. The Executive Committe e of said Board of Trustees will meet at the University of Kentucky in the City of Lexing- ton, Kentucky, on the 1st DAY OF MAY, 1946 at iG o'clock A.M., and then and there further consider the mat- ter of issuing said bonds and also receive and consider propos- als for the purchase of said bonds. The minimum bid to be considered will be 102$ of par plus accrued interest. Each bidder will be required to qualify by furnishing a certified check on a state or national bank in the sum of $8,000 payable to the order of the Secretary of said Board of Trustees, Such checks of any unsuccessful bidders will be returned after the opening and consideration of the bids but the check of the successful bidder will be retained until de. livery of the bonds and the amount thereof shall constitute the agreed liquidated damages in the event the successful bidder fails or refuses to perform in accordance with the accepted bid. In the event that prior to the delivery of said bonds the income therefrom to an individual becomes tax- able under any f ederal income tax law, the successful bidder will be relieved of the obligation to accept delivery and the deposited check will be returned on request. FR ANK D. PETERSON Secretary, Board of Trustees Lexington, Kentucky, on May lst, will be on Daylight Saving Time, He also reported that the following statements were issued and mailed to investment houses making inquiry concerning the issuance of *430,000 Dormitory Revenue Bonds of 1946, 7 April 29, 1946 Gentlehen: We enclose data concerning the proposed issue of $430,000.00 University of Kentucky Dormitory fevenue Bonds of 1946 on which the Board of Trustees of the University will accept sealed proposals at 10:00 a.m. Central Standard Daylight Saving Time, May 1, 1946. We wish to correct one error contained in this informa- tion. On the page headed "Bonded Indebtedness of the Uni_ versity of Kentucky" we make the statement that the bonded indebtedness of the University is $938,000.00 less than the maximum eight years ago. That is not correct, as a careful examination of the figures on that page will show. You will note that to retire a like amount of bonds, $507,000.00 of refunding bonds were issued last year bearing interest 1_3/4%. Further, the proposed $430 000.00 bond issue is call- able from time to time in part "in the inverse order of their numbering", on any interest payment date, etc. The legal opinion of Messrs. Chapman & Cutler, Chicago, Illinois, will be furnished to the successful bidder. Very truly yours, Frank D. Peterson Comptroller If $430,000.00 UNIVERSITY OF KENTUCKY DORMITORY REVENUE BONDS OF 1946 On May 1st, 1946, the Board of Trustees of the University of Kentucky will accept sealed proposals for this issue of bonds at 10:00 AsX., Central Standard Daylight Saving Timie. This issue of bonds has been advertised in the Bond Buyer and the Courier-Journal and Louisville Times of Louisville# Kentucky. The information given below is to pro- vide prospective buyers with more information regarding this issue of bonds. NO BID OF LESS THAN ONE HUNDRED AND TWO (102) WILL BE CO11- SIDERED.AND BIDDERS SHALL HAVE THE RIGHT TO NAME THEIE OWN COUPON RATE OR RATES IN :MULTIPLES OF FIVE-HUNDREDTH OF ONE PER CENT. THE MAXMIMU4 COUPON RATE IS TWO PER CENT. SCHEDULE OF TN4ATURITIES Principal Due Maturity 11,000 June 1, 1949 12,000 June 1, 1950 12,000 June 1, 1951 12,000 June 1, 1952 13,000 June 1, 1953 13,000 June 1, 1954 14,000 June 1, 1955 14,000 June 1, 1956 14,000 June 1, 1957 14,000 June 1, 1958 15,000 June 1, 1959 15,000 June 1, 1960 15,000 June 1, 1961 15,000 June 1, 1962 15,000 June 1, 1963 16,000 June 1, 1964 16,000 Juno 1, 1965 16,000 June 1, 1966 17,000 June 1, 1967 17,000 June I, 1968 17,000 June 1, 1969 17,000 June 1, 1970 18,000 June 1, 1971 18,000 June 1, 1972 18,000 June 1, 1973 18,000 June 1, 1974 19,000 June 1, 1975 19,000 Juno 1, 1976 Total $430, 000 Bonds maturing to and including June 1, 1951 non-callable. Re- maining bonds optional for redemption prior to maturity on any interest payment date on or after June 1, 1951 and, any such redemption on or prior to June 1, 1956, shall be upon terms of 103 and interest and thereafter at par and interest. 9 NEED FOR THIS BUILDING As against an average pre-war fall term enrollment of thirty-five hundred, the present spring quarter enrollment is 4,273. The fall en- rollment for 1946-47 is estimated to reach six thousand, if housing foccilities can be found within the City of Lexington, or made available through other sources by the University. It is estimated by the administration of the University that the enrollment will exceed five thousand for many years to come, and will reach and be maintained at six thousand when housing accommodations can be provided. At the drescnt time, the University owns and operates three residence halls for min, normally housing three hundred and thirty students; we are now housing three hundred and ninety-four in those dormitories. In normal years, the ratio of men students to women students has been approximately two to one. This new dormitory will house men students and provide recreational and social accommodations for men students housed in all dormitories for man. SOURCES OF REVENUE FOR RETIRING BONDS It is contemplated thr.-t one hundred and. cight men students will be housed in the proposed residence hall, from which rental income in excess of seventeen thousand dollars will be derived. The room rental will be approximately forty dollars pcr ousi'ter per student, collected each quarter in advance at the time the student registers in the University. No student is allowed to occupy a room in the dormitory until his room rent has been paid. The University opert.tes on a four quarter systcm, therefore the residence halls will be in operation during the entire year. This housing rental of forty dollars per quarter is substantially below normal rent rates for housing facili- ties obtainable from private sources in Lexington. The basement level floor, and the ground floor in the proposed building will care for recreational and social needs for students living in all existing men's residence halls; it will provide for a coffee shop, administrative offices, director's apartment, etc., which facilities will be leased directly to the Univcrsity and paid for from income derived from rental of dormitory facilities to other men students. The income from this source will not bc less than sixtcen thousand dollars per year, making a total annual income in excess of thirty-three thousand dollars. The total expense of operating the new men's residence hall will not oxceod ten thousand dollars pcr ennum, allowing for bond interest and principle retirement an amount in excess of twenty-three thousand dollars annually as against maximum debt service charges in any one year of twenty thousand five hundred dollars, Thus the new dormitory will be self supporting. I Contract for the erection of the proposed Residence Hall for Men has been let on a firm competitive bid of $418,000.00 awardEd to the Hargett Construction Company of Lexington, Kentucky. The contract has been authorized by the Board of Trustees and executed and perform- ance bond riven by the contractor. A work order for commencing actual construction has been issued. Actual construction will start Immediate- ly and contract provides that the construction will be completed within a period of 245 calendar days. GENERAL UNIVERSITY DATA -le TMiversity of Kentucky is located at Lexington, an urban community of about 70,000 population. It is a state supported insti- tution operated under the direction of a board of trustees of fifteen mcmbcrs. The imembership of this board includes the Governor, the Su,-,4cpintcndent of Public Instruction, and the Commissioner of Agri- culture, ex officio, and twelve members appointed by the Governor, three of whom are alumni of the University and three, members of the St. to Board of APriculture. The University is one of a number of institutions known as land-grant colleges which were established by the liorrill Act of 1862 and which have continued. to receive federal assistance under the provisions of this and subsequent lbws relating to the teaching of agriculture and the mechanic arts and the provision of agricultural experiment stations and extension services in agri- culture and home economics. The University of Kentucky is on the approved list of the Associ:.,tion of Americaft Universities, and is a member of the Southern Associtntion of Colleges and Secondary Schools and the Kentucky Associa- tion of Collcgts rad Secondary Schools. It is accredited in its res- pective colleges or departments by the Association of American Law Schools, the Amcrican Association of Collegiate Schools of Business, the Amneric-n Association of Schools and Departments of Journalism, the American Library Association, the National Association of Schools of Music, and the Engineers' Council for Professional Development, The major function of the University is that of instruction. For the performance of this function it is organized into the College of Arts and Sciences, the College of Agriculture and Home Economics, the College of Engineering, the College of Law, the College of Education, the Colleve of Commerce, the Graduate School, and a Department of University Extension. Residence instruction is given through four quarters of approximately twelve weeks each, the summer quarter being divided into two terms. In addition to giving instruction to its student body, the University contributes to the welfare of the state through research, experimentation, and public service. While all departments make im- portant contributions along these lines, certain divisions and bureaus have been established specifically for these purposes. Included in this group arc the Experiment Station and the Extension Division of the College of Agriculture and Home Economics, the Bureau of Business Research, the Bureau of Government Research, the Bureau of School Service, the Bureau of Source Materials in Higher Education, the Personnel Bureau, the Teachers Placement Bureau, the Department of University Extension, and the Department of Public Relations, The University of Kentucky began as a part of Kentucky University under a cooperative plan authorized by the legislature in 1865. The purpose of this plan was to unite sectarian and public education under one organization. This experiment wastried for a number of years. In the meantime, the federal furds authorized under the Morrill Act were used to develop agriculture and mechanic arts in Kentucky University, In 1878, when the people of Kentucky decided to establish a state insti tution of higher learning, the College of Agriculture and Mechanic Arts was separated from Kentucky University and reestablished on lands given by the City of Lexington and the County of Fayette. Thirty years Lter thQ legislature changed the namo of the institution to the ma 10 State University of Kentuckyt and gave It additional financial support. In 1916 the name was again chanved) this time to the present title, and additional maintenance wns aeranged by legislative act. BONDED INDtBTEDNESS OF THE UNIVERSITY OF KENTUCKY Original bond issue: P.V.A. bonds, First issue, 1936 Land Trust certificates, Service Building, 1936 $ 634,000.00 50.000.00 $ 684,000.00 Bonds subsequently issued: P.W.A. bonds, Second issue, 1938 Land Trust certificates, Kinkead and Breckinridge Halls, 1938 Land trust certificates, Woolley property, 1943 P.W.A. bonds, refunding issue, 1945 316,000.00 183,000.00 23,000.00 507.000.00 Total bonds issued Bonds redeemed Bonds ou.tstanding, October 31, 1945 Bonds outstanding, October 31, 1945 Consisting of 507 refunding bonds, $1,000.00 each, bearing interest at 1-3/4% due in 1962 (final payment) 276 P.W.A. bonds, $1,000.00 each, boaring interest at 3%, final payment due in 1968 Bonds outstanding, October 31., 1945 1I02,O00.00 $1,713,000.00 930,000,00 8 763,000.00 $ 507,000.00 273,000.00 $ 783t000.00 Since October 31, 1945 $8,000.00 principle has been paidt leaving the present bonded indebtedness of the Univwsity at $775,000.00 or $938,000.00 lcss than the maximum eight years a-ro. During this same period ovcr $500,000.00 of additional real property has boon acquired by tho University which has bcon paid for out of current funds. The present investment in plant of tho University is z.s follows: Land Buildings Equipment $ 916,000.00 6,329,000.00 1. , 840o000. 00 $9,085,000.00 Total l94i-47 rstimr.-ted TIniversitv Income Inc ome Total State Appropriations Total Federal Grants-in-Aid Total Student Fees Total Sales, Services, and. Rentals Auxiliary enterprises Total Income $2,721,550.00 1,291,419.66 836,550.00 341,700.00 283,950.00 $5,476,169.66 Your attention is called to the above referred to advertised notices of sale. The information contained hcrein is solely for the purpose or giving all prospective bidders for the. bond issue more complete information than is ordinarily practical in the advertised Noticos of Sales* 13 The Comptroller reported that bids were accepted at the Comptrol- lerts Office up to 1O0O: a.m.; May 1l 1946. A representative of Pohl and Company, Inc., Cincinnati, Ohio, and a representative of a syndicate headed by the Bankers Bond Company, were present. A bid was received from a syndicate composed of the following: The Bank- ers Bond Company; Security and Bond Company, Almstedt Brothers, Stein Brothers and Boyce, J. D.Van Hooser & Co., J. J. B. Hilliard & Son, Edward G.Taylor & Co., and Fox, Reusch & Company, signed by Wood Hannah, Authorized Agent, Mr. Edward F4 OiConnor, representing Pohl and Company, stated that the group he represented 'ad decided, in view of the recent de- cline in Government Bonds, not to submit a bid. The bid submitted by Mr. Wood Hannah, Authorized Agent for the Syndicate; Was opened in public, read aloud, and was as follows: The BANKERS BOND Co. Louisville 2, Ky. April 30, 1946 Executive Committee Board of Trustees University of Kentucky Lexington, Kentucky Gentlemen: In accordance with your published Notice of Sale which appeared in THE BOND BUYER on April 20, 1946, we bid 102 for the entire issue $430,000 DORMITORY REVENUE BONDS of 1946 with the specifications as contained in the advertisement. Our bid is for bonds bearing an interest coupon of 2% for maturities 1949 through 1974 and bearing an interest coupon of l314 for maturities 1975 through 1976 . Our- certified check in the amount of $8,000 payable to the order of the Secretary of the Board of Trustees is attached hereto. Respectfully submitted for the consideration of your Board of Trustees at its meeting set for 10:00 A.M. Central Standard Daylight Saving Time, May 1, 1946. 14 Yours very truly The Bankers Bond Co. Security & Bond Co. Almstedt Brothers Stein Bros. & Boyce J.D. Van Hooser & Co. J.J.B. Hilliard & Son Edward G. Taylor & Co. Fox, Reusch & Company (Signed) By Wood Hannah Authorized Agent The Comptroller further reported that the above bid represented a net interest cost of 1.96% on maturities for 1949 to 1976 inclu- sive. After due consideration of the bid, the following resolution, entitled "Resolution Concerning the Sale and Award of 8430,000 Dormi- tory Revenue Bonds of 1946" was offered by Iember J. C. Everett and seconded by Miember R. P. Hobson, as follows: "Whereas notification of the sale of $430,000 Dormitbry Revenue Bonds of 1946 has heretofore been given in strict compliance with the provisions of the resolution heretofore adopted by the Board of Trus- tees on April 2, 1946, authorizing the issuance of said bonds, and whereas the best proposal received for said bonds is from The Bankers Bond Co., Security & Bond Co., Almstedt Brothers, Stein Bros. & Boyce, J. D. Van Hooser & Co., J. J. B. Hilliard & Son, Edward G. Taylor & Co., and Fox, Reusch & Company, by their Authorized Agent, Wood Hannah, now therefore be it resolved by the Executive Committee of the Board of Trustees of the University of Kentucky, as follows: "Section 1: That upon being advised in the premises, it is hereby determined that the proposal of The Bankers Bond Co.$ Security & Bond Co., ilmstedt Brothers, Stein Bros. & Boyce, J. D. Van Hooser & Co., J. J. B. Hilliard & Son, Edward G. Taylor & Co., and Fox, Reusch & Company, by their Authorized agent, Wood Hannah, of price of 102, for 8430,000 Dormitory Revenue Bonds of 1946, as advertised, and bearing an interest coupon of 2% for maturities 1949 through 1974, inclusive, and bearing interest coupon of 1.3/4% for maturities 1975 through 1976, inclusive, is the higrhest and best bid received and that said bonds be, and same are hereby awarded thereon to sali The Bankers Bond Co., Security & Bond Co., Almstedt Brothers, Stein Bros. & Boyce, J. D. Van Hooser & Co., J. J. B. Hilliard & Son Edward G. Taylor & Co., and Fox, Reusch & Company, by their Author- ized Agent, Wood Hannah. "Section 2: That all resolutions or parts of resolutions in conflict herewith are hereby repealed." 15 Upon roll being called, the following members voted: Aye: Stoll, Hobson, Cleveland, Pulmore, Evere