xt763x83n967 https://exploreuk.uky.edu/dips/xt763x83n967/data/mets.xml Kentucky. Department of Education. Kentucky Kentucky. Department of Education. 1956-12 bulletins  English Frankford, Ky. : Dept. of Education  This digital resource may be freely searched and displayed in accordance with U. S. copyright laws. Educational Bulletin (Frankfort, Ky.) Education -- Kentucky Educational Bulletin (Frankfort, Ky.), "Organization of the Department of Education", vol. XXIV, no. 12, December 1956 text 
volumes: illustrations 23-28 cm. call numbers 17-ED83 2 and L152 .B35. Educational Bulletin (Frankfort, Ky.), "Organization of the Department of Education", vol. XXIV, no. 12, December 1956 1956 1956-12 2022 true xt763x83n967 section xt763x83n967 {‘T \1
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EDUCATIONAL BULLETIN

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ORGANIZATION OF THE
DEPARTMENT OF EDUCATION

 

Published by
DEPARTMENT OF EDUCATION

ROBERT E. MARTIN
Superintendent of Public Instruction

 

 

 

 

 

ISSUED MONTHLY

1 Entered as second-class matter March 21, 1933, at the post office at
Frankfort, Kentucky, under the Act of August 24, 1912.

VOL. XXIV DECEMBER, 1956 NO. IZ

 

  

 

 

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FOREWORD

Effective January 2, 1956, the State Department of Education
was reorganized in order to better serve the public schools and
citizens of the Commonwealth. Some changes in organization were
necessitated by the implementation of the Foundation Program for
Education. Other changes were made in order to provide better
departmental staff services to local school districts. All changes
were made in order for the Department of Education to provide
services that will ultimately improve the services and opportunities
afforded the boys and girls of Kentucky.

This bulletin is designed to better acquaint school administra-
tors, teachers and the citizenry of Kentucky with the newly reor-
ganized Department of Education and the functions of its various
bureaus and divisions.

Parts of a bulletin of this type can become obsolete in just a
matter of a few days due to personnel changes not completed at
the time of publication. This bulletin, however, covers the organi-
zation of the Department as of December 1, 1956.

ROBERT R. MARTIN
Superintendent Public Instruction

 

  

STATE BOARD OF EDUCATION

 

 

 

 

 

 

L SUPERINTENDENT OF PUBLIC INSTRUCTION I

 

 

 

l ASS'T. SUPT. PUBLIC INSTRUCTION I
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Kentucky School for Div. 0!. Departmental

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

the Blind Finance and Services
mo 01' BUREAU OF BUREAU OF BUREAU OF
MINIBTMTION AND FINANCE INSTRUCTION VOCATIONAL EBUCATION REHABILITATION SERVICES
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 THE STATE DEPARTMENT OF EDUCATION

The State Department of Education consists of the State
Board of Education and the Superintendent of Public Instruction,
who is Head of the Department, and his staff.

The Department exercises all the administrative functions of
the State in relation to the management and control of the public
common schools, of vocational education, rehabilitation, the West
Kentucky Vocational School and the Kentucky School for the Blind.

The Board of Commissioners of the Kentucky School for the
Deaf and the State Textbook Commission constitute Divisions of
the Department of Education, but each of these exercises all the
functions conferred upon it by law.

STATE BOARD OF EDUCATION

The State Board of Education consists of seven lay members
who are appointed by the Governor for four-year terms and the
Superintendent of Public Instruction as chairman. They are to
be appointed without reference to occupation, place of residence
or political affiliation. They must be at least 30 years of age and
graduates of at least the eighth grade of school. The appointed
members cannot be professional educators.

They must meet at least quarterly. Special meetings may be
called by the chairman or three members may request that a special
meeting be called by the chairman. The chairman shall give notice
through the secretary by registered mail to each member at least
ten days prior to any meeting unless all members of the board
waive notice in writing. The offices of this board shall be in
the Department of Education. The members may receive a per
diem of ten dollars for each regular or special meeting and actual
expenses incurred in the performance of their duties. No member
may receive more than $100.00 per annum for per diem. A majority
of the board shall be a quorum.

The secretary shall be a member of the State Department of
Education. He shall have charge of the records and do the cor-
respondence for the Board.

This Board shall have the control and management of the com~
mon schools, public vocational education, vocational rehabilitation,
the West Kentucky Vocational School and the Kentucky School
for the Blind.

511

 

  

 

 

 

 

 

 

 

On the recommendation and With the advice of the Superin-
tendent of Public Instruction, the Board shall prescribe, print,
publish and distribute at public expense, rules and regulations,
courses of study, curricula, bulletins, programs, outlines, reports
and placards as it deems necessary for the efficient management,
control and operation of the schools under its jurisdiction. All
rules and regulations shall be published before they Will be deemed
to be in full force and effect.

It may receive federal aid for the use and benefits of the
public schools.

It may remove members of boards of education for cause as
prescribed by law and after proper hearing and upon recommenda—
tion of its executive officer.

This Board functions through its executive officer, the Super-
intendent of Public Instruction. It is usually required to have his
recommendations on problems requiring its action. It is the duty
of this executive to carry out the policies of the Board and to see
that the rules and regulations are obeyed.

SUPERINTENDENT OF PUBLIC INSTRUCTION

The Superintendent of Public Instruction administers the work
of the State Department of Education which is composed of the
bureaus and divisions as outlined herein. In doing this, he may
clothe his assistants with power of attorney to act for him in the
supervision, inspection and administration of the school systems

over which he is legally authorized to have control as outlined in
this bulletin.

The regular functions and services to be performed by the
Superintendent of Public Instruction may be classified principally
into three categories as; regulatory, leadership, and operational.

The regulatory functions are direct consequences of State
authority and responsibility. While the State has delegated broad
authority to local school districts for the management and operation
of educational programs, it has also established responsibility safe-
guards to guarantee minimum performance.

The safeguards serve as standards and apply throughout the
State. They consist of law or the grant of authority to the State
Board of Education to make rules and regulations which have the
force of law on the recommendation of the Superintendent of Public

512

 

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Instruction. This Board of Education may adopt such rules and
regulations as are necessary to carry out the intent of the law.

The major purposes of such rules and regulations are: (1) to
provide for the protection of life and health in the school environ-
ment; (2) insure minimum instruction and service programs; (3)
promote efficiency of organization and administration; (4) require
proper accounting and efficiency in the use of school funds; and,
(5) insure the availability of educational opportunities.

The leadership functions of the Superintendent of Public
Instruction constitute his major responsibility. By leadership func-
tion, we mean such cooperative and interplay activities among
interested persons of responsibility as will give common direction
to such efforts as will accomplish the needs and requirements at
hand. Improvement of community and State educational programs
should be the outcome of effective leadership services to local
school units, educational institutions, the Legislature, the Governor,
other state agencies and the people concerned with the educational
program.

Some important leadership functions in this connection are:
(1) p1anning——the development of plans for each of the major
areas of service and a comprehensive plan for the total State
program of education is a continuous activity; (2) advisory—this
activity consists of consultative service and advice in all areas of
the State educational program; (3) coordination—this consists of
promoting unity and encouraging the proper balance in the educa-’
tional program; and, (4) in-service education—this service consists
of providing opportunities, facilities and personnel insofar as pos-
sible for continuing growth of all persons in the State engaged in
educational work.

The operational function is more or less a minor service or
responsibility. This consists of operating the Kentucky School for
the Blind at Louisville, the State operated Vocational Schools at
Paintsville, Covington and Paducah. The Vocational Schools are
supervised by the Bureau of Vocational Education.

ASSISTANT SUPERINTENDENT
OF PUBLIC INSTRUCTION

The office of Assistant Superintendent of Public Instruction
is provided under authority of Section 156.020 of the Kentucky

513

 

  

 

 

 

 

 

 

 

 

Revised Statutes. The Assistant Superintendent is authorized by
this section to act in the absence of the Superintendent of Public

Instruction.

The Assistant Superintendent is responsible for over-all super-
vision of the internal operations of the Department of Education.
He is responsible for the employment, placement and transfer of
members of the clerical staff of the Department.

The primary duty of the Assistant Superintendent of Public
Instruction is in assisting the Superintendent in developing policies
and in the control and management of the public school system.
He acts as the representative of the Superintendent as assigned.

The Assistant Superintendent coordinates the activities of the
various bureaus and divisions and consults with staff members
regarding interpretation of policy.

THE KENTUCKY SCHOOL FOR THE BLIND

The Kentucky School for the Blind furnishes an accredited
program of special education for blind children of the state. All
children legally classified as “blind” (20/100) are eligible for
admission. Students are accepted at kindergarten age and may
remain through the four years of academic high school work.

Vocational subjects which are especially useful to visually
handicapped persons are stressed in the school’s program.

Maintenance is provided for all children living outside of
Louisville.

DIVISION OF
DEPARTMENTAL FINANCE AND SERVICES

The Director supervises and assists in the preparation of bud-
gets for the various divisions and institutions under the control
of the State Department of Education. He receives all funds and
controls all expenditures of the Department and maintains the
necessary bookkeeping records. Individual records for all person—
nel under the State Board of Education are kept by the division.
Services for the Department of Education, such as purchase and
issuance of supplies and equipment, janitorial, duplicating, repair
of equipment, handling of mail, etc. are provided by the division.

514

 

BUREAU OF ADMINISTRATION AND FINANCE

 

 

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BUREAU OF ADMINISTRATION AND FINANCE

 

 

HEAD OF BUREAU

 

 

 

Division of Finance
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Assistant Director

7 Accounting Supervisors

 

 

 

 

 

Division of Pupil
Transportation

 

 

 

Director

 

 

 

 

Division of School Lunch
Director

Assistant Director

6 Supervisors

 

 

Division of Records
and Reports
Director
Administrative Assistant

 

 

 

 

 

 

 

Division 01 Free Textbooks

 

Director

 

Division of Property

Utilization
Direct3;—__—_—_
Assistant Director
Administrstive Assistant:
3 Supervisors

 

 

 

 

 

 

 

 

Division of Buildings and

 

Grounds
Director _
2 Engineers
Administrative Assistant

 

 

 

  

 

 

 

 

 

 

 

 

 

 

 

BUREAU OF ADMINISTRATION AND FINANCE

The Head of the Bureau of Administration and Finance has
assigned to him by the Superintendent of Public Instruction the
seven divisions of the Department of Education which are engaged
in carrying out the administrative and financial functions in which
the department is involved in its relations with the local school
districts of the State and the State Board of Education. He admin-
isters and coordinates the activities of the seven divisions in the
bureau. He meets frequently with the Superintendent of Public
Instruction, the Assistant Superintendent of Public Instruction, and
the other three Bureau Heads as a member of the policy making
body of the Department of Education. He is responsible for the
administration of departmental policies as they are related to
his bureau.

The Head of the Bureau of Administration and Finance has
under his administration the matters involved in the merger of
school districts.

He is also responsible for keeping the records related to the
contracts of superintendents and data concerning the members of
local boards of education.

DIVISION OF FINANCE

The Division of Finance handles all local school district prob-
lems pertaining to the financial operation of the local districts.

All budgets and salary schedules are submitted to the Division
of Finance and are analyzed and recommended for approval by the
State Board of Education. The board bases its approval on exist-
ing statutes and regulations of the State Board of Education.

All auditing of financial records is done by seven Educationists
(Accounting Supervisors or Auditors). These Educationists also
give accounting supervision to local school personnel and audit the
average daily attendance of the local districts.

All monthly reports and annual financial reports are processed
and checked in the Division of Finance.

Financial plans pertaining to the local district’s ability to issue
voted and revenue bonds are studied in the Division of Finance and
recommendations for approval are made to the Superintendent of
Public Instruction.

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Depository and treasurers’ bonds of the local school districts
are processed and after proper bonds and securities have been
pledged, they are recommended to the State Board of Education
for approval.

DIVISION OF PUPIL TRANSPORTATION

The Director of the Division of Pupil Transportation is charged
with the responsibility of developing a safe, economical, efficient
and uniform system of pupil transportation in the State. Meetings
are held with local superintendents throughout the year for the
purpose of discussing and interpreting rules and regulations for
school bus drivers and school bus equipment. Considerable time
is given to the improvement of the transportation accounting sys-
tem, and re-routing buses to obtain the maximum efficiency, safety
and comfort.

One-day meetings are conducted for school bus drivers to
discuss such topics as school bus laws, rules and regulations, stand-
ards and specifications for school bus bodies and chassis; and the
general requisites of a good school bus driver. Buses are inspected
and reports are given to local superintendents outlining any irregu—
larities discovered and recommended changes. Fifty-hour training
courses are also conducted for bus driver applicants who are 18
years of age and under 21 years of age when the demand warrants.

Statistical information on pupil transportation is collected and
tabulated to determine transportation needs of the Foundation
Program for all districts operating transportation programs.

Liability and property damage insurance contracts for school
buses are approved by the Director to protect local boards of edu-
cation against the negligence and carelessness of drivers.

The Director keeps in close touch with manufacturers and
dealers of school bus bodies and chassis for the purpose of making
recommendations in design and construction of the school buses so
as to improve them from the standpoint of safety, comfort and
efficiency.

DIVISION OF SCHOOL LUNCH

The Division of School Lunch has the responsibility of adminis-
tering and supervising the School Lunch and Special Milk Pro-
grams for Children in accordance with the provisions of the Federal

517

 

  

 

 

 

 

 

 

 

 

Acts authorizing each program and the policies and regulations of
the Kentucky Department of Education.

School Lunch and Special Milk Program applications are sub-
mitted by the local school superintendent and approved by the
Division of School Lunch. Monthly reports and claims for reim-
bursement are received from local schools and processed for pay-
ment. Reimbursement due schools is authorized by the division.

Supervision of local School Lunch and Special Milk Programs
is provided through a staff of six Regional School Lunch Educa-
tionists (Supervisors) assisting local school officials in improving
the quality of the School Lunch Program.

Regional School Lunch Educationists visit local schools to
observe, assist in evaluating and work on problems related to all
phases of the School Lunch and Special Milk Programs. In-service
training programs for school lunch personnel are conducted through
summer training programs, work shops, and county level conferences.

DIVISION OF FREE TEXTBOOKS

The Division of Free Textbooks is a division of the Bureau of
Administration and Finance of the Department of Education.
Administration of the free textbook services and assistance with
the work in connection with the textbook adoptions constitute the
major functions of the Division of Free Textbooks.

The administration of the free textbook services is under the
general supervision of the Bureau of Administration and Finance.
Representative activities of the Division of Free Textbooks are the
preparation of textbook forms, district allocation of textbook funds,
preparation of textbook orders, approval of textbook invoices for
payment, record work, and local textbook depository visitation.

Under the direction of the Superintendent of Public Instruction,
the Division of Free Textbooks performs related services to text-
book adoptions. These services include the preparation of the
required forms, care of official textbook samples, tabulation of the
textbook bids for the State Textbook Commission, preparation of
multiple textbook lists for the local school districts, and other
services pertaining to local adoptions.

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DIVISION OF RECORDS AND REPORTS

The Division of Records and Reports has the responsibility of
developing, revising and distributing forms to local school districts
for the purpose of gathering data concerning pupil census, enroll—
ment and attendance. This statistical data is then checked and
compiled for calculation purposes and publication in various depart-
ment publications.

This division also participates in the development of instru-
ments utilized by other divisions in the Department of Education
in collecting data from local school districts.

Another major function of the Division of Records and Reports
is the responsibility for the calculation of the Foundation Program
Law. In this the division must work cooperatively with other
divisions in the department in the coordination and evaluation of
information submitted by the local school districts.

DIVISION OF PROPERTY UTILIZATION

The primary function of the division is to acquire, transport,
warehouse and distribute excess federal property to eligible schools,
colleges, hospitals and health units in the State in accordance with
Public Law 152, as amended. Property is physically inspected at
federal and military installations within and outside the state and
is screened from property lists submitted to the division directly
by installations or through the Department of Health, Education
and Welfare. Myriad rules and regulations must be adhered to
in the processing of applications and paperwork. When all papers
have been approved by various federal authorities, arrangements
must be made to transport the property by agency trucks or com-
mercial carriers. Adequate warehousing facilities must be provided
and stock control records must be kept. Cost accounting records
must be kept in order to determine the handling charges to be
assessed on all property. Money derived from the handling charges
is used to pay all administrative, warehousing and transportation
costs. Accounts receivable records must be maintained for all
property transferred to institutions. Lists of property needed by
each institution are maintained and an attempt is made to equitably
distribute short supply items such as typewriters, desks and trucks.

The division also coordinates the transfer of excess federal land

519

 

  

 

 

 

 

 

 

 

and buildings within and outside the state to eligible institutions.
The division must also give assistance to the Department of Health,
Education and Welfare in screening real and personal property in
other states and for other state agencies who, in turn, perform the
same service for Kentucky. The division is responsible for the
re—transfer to other state institutions, or other state agencies, of
property that is no longer usable or suitable. When such property
is reduced to scrap, or scrap has accumulated by the process of
cannibalization, breakage or wear and tear, the division must con-
duct public sales. Such sales must be documented and proceeds
returned to the federal government.

On August 1, 1956, RD. 655 amends PL. 152 to include Civil
Defense, C.A.P., Boy and Girl Scouts and institutions of special
interest to the Department of Defense as eligible claimants.

DIVISION OF BUILDINGS AND GROUNDS

This division has the responsibility for inspecting and approving
all school sites, all plans and specifications for new school buildings
and the remodeling or alteration of existing school buildings.

In the development of school plans conferences are held with
superintendents, architects, school board members and members
of the staff of the Department of Education. The division must
work closely with various divisions of the Bureau of Instruction,
Bureau of Vocational Education, Division of School Lunch, Division
of Finance and Division of Transportation.

The division must check and approve all rented, reoccupied,
purchased, and remodeled facilities, both temporary and permanent,
before being occupied for school purposes.

The division must keep abreast of new developments and trends
in school building practices in order to keep the standards of Ken-
tucky up to date.

Members of the staff must assist in school district surveys and
aid in the formulation of organizational plans as they are related
to buildings.

All completed school buildings must be inspected and approved
before final payment for construction is made by the school district.

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BUREAU OF INSTRUCTION

 

 

HEAD OF BUREAU

 

 

 

 

 

Division of Instructional
Services

Director

Administrative_Assistant

Supervisors:

Pupil Attendance

Elementary Education

Secondary Education

Music Education

Health & Physical Education

Curriculum Development

Library Services

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Division of Teacher Education
and Certification

Director

Assistant Director

Supervisor of Certification

Administrative Assistant

5 Consultants, In—Service.

Teacher Education

 

 

 

 

 

 

 

 

Division of Education for
Exceptional Children

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3 Supervisors

 

 

 

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BUREAU OF INSTRUCTION

It is the responsibility of the Head of the Bureau of Instruction
to provide the professional and administrative leadership to the
Divisions of Instructional Service, Education for Exceptional Chil-
dren and Teacher Education and Certification. This involves plan-
ning, directing and evaluating the total instructional program With
the directors and staffs of the respective divisions in all aspects of
their programs and in formulating regulations and policies for con-
sideration and adoption by the State Board of Education. It is
also a responsibility of the Bureau Head to assist the Superintendent
and Assistant Superintendent of Public Instruction in staff plan-
ning, program making for the common schools, and in any additional
activities deemed necessary for the improvement of instruction
throughout the State. It is his further responsibility to administer
the provisions of the Foundation Program Law, the 1956 Budgetary
Law, and certain other laws which have to do with the general pro-
gram of instruction, certification of teachers, ranking of teachers
according to qualifications, approval of various ASIS units related
to instructional services, accreditation and approval of schools and
the licensing of child care centers.

At present there is in preparation a program of cooperative
emphasis upon the improvement of instruction to be carried on
jointly by State and local educational authorities using advisory and
study committees at all levels. The Bureau of Instruction, in
cooperation with the Bureau of Vocational Education, will emphasize
instruction in the movement, “Advancing Education in Kentucky,"
with guidance and assistance from other educational groups and
authorities.

DIVISION OF INSTRUCTIONAL SERVICES

This division provides services in all areas of instruction in the
general education field. A substantial part of the work of the
division is devoted to a program of general supervision designed
to improve the educational training of the children of the elementary
and secondary schools. Certain staff members of the division con—
centrate on the improvement of instruction at the elementary level
and others devote major attention to the secondary level. All staff
members, however, are concerned with the total school program
and work as a team to upgrade the instructional program throughout
the state.

522

 The division provides professional leadership to those who work
in the field of education, by helping to improve the professional
staff of the local school districts, helping With the teaching and
learning materials, helping with curriculum study and develop-
ment, helping with the program of understanding how children
grow and learn and helping with the development of a continuous
program of evaluation of the total school program.

The division is responsible for the classification of schools, the
approval of the program and facilities for administrative and special
instructional service personnel, supervisors and directors of pupil
personnel.

DIVISION OF EDUCATION
FOR EXCEPTIONAL CHILDREN

The functions of the Division of Education for Exceptional
Children involve the development, coordination, and interpretation
of general policies and procedures in relation to the organization,
annual audit, and final approval of classroom units for physically
and mentally handicapped children.

The Division assists local districts in planning surveys, includ-
ing group mental testing, to locate children suspected of being
mentally retarded. Division personnel administer individual intel-
ligence tests to children identified in the survey as possibly being
mentally retarded. Upon completion of the testing, and upon deter-
mination of the need for a classroom unit, the Division assists in
the development of special classes for mentally retarded children.

Division staff members, upon the request of the local Board of
Education, Will conduct Educational Study Projects (surveys) to
identify those children suspected of having speech impairments.
Following the survey, recommendations on each child Will be made
to the local school district.

Services of this Division for the hearing handicapped include,
(1) a follow-up study of those children who, in local auditory screen-
ing tests, have been found to have auditory impairment; (2) plan-
ning with local school and parent groups for the educational train-
ing of such hearing impaired children; (3) approval of the expendi-
ture of funds made available by the Kentucky Society for Crippled
Children for the purpose of purchasing hearing aids and providing
intensive therapy for indigent children with impaired hearing.

523

 

  

ORGANIZATION CHART OF THE KENTUCKY DEPARTMENT OF EDUCATION

I STATEE—fiBgARD 0! EDUCATION

SUPERINTENDENT 0F PELIC INSTRUCTION

 

 

 

 

 

 

 

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for the Blind Finance and Services

 

 

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Div. 0: Finance Div. of Records Div. of l HL of Agri— __Div. of Home Citizens' I planning and
and Reports Instructional clltural Ed. Economics Ed. ’ ----'

- Advisory Coordination
Services 1

Div. of j I Div - 0f “Cher Comi thee
Pup

Transportation Div. of Buildings Certfl1WMn Div. of Ed.

. Rehabilitation

Div. of School ‘ Div. of Ed. for

Lunch Div. of Property Exceptional Stributive Ed' L_D1V- 0f Guidanc
Utilization Children

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Services

 

 

 

 

 

 

Div. 01 Free
Textbooks

 

 

 

 

 

 

 

 

 

 

  

 

 

 

 

 

 

In addition, the staff works with local school districts on in-
service training programs with regular classroom teachers when
physically and mentally handicapped children must remain in
regular classes.

The Division staff plans with related legal agencies and organi-
zations, as well as with volunteer groups and agencies, interested
in providing services for handicapped children.

The Depository Loan Service of Special Education Equipment
is administered by the Division on the basis of a grant to the Depart-
ment of Education which expires in 1958.

DIVISION OF
TEACHER EDUCATION AND CERTIFICATION

“The State Department of Education must be concerned directly
with all factors which influence the number of members in the
teaching force and their quality.”1 Further, the State Department
of Education is concerned with those factors which contribute to
“an efficient system of schools.”2 The over-all broad function of
the Division of Teacher Education and Certification, therefore, is
to provide leadership (by working with school personnel) in all
areas of education which contribute to the provision of an adequate
staff of professionally and academically competent teachers who
continue to grow While in service. This broad function in teacher
education is an outgrowth of the State’s responsibility for assuring
all children and youth of school age the best possible educational
opportunity. In carrying out this over—all function, the services
of the Division of Teacher Education and Certification may be
described in the following major responsibilities: (1) Development
of pre-service teacher education programs; (2) development of pro-
fessional standards for certification of all school personnel; (3)
issuance of all certificates; (4) accreditation of teacher education
programs in the 34 colleges; (5) conducting research on supply and
demand of teachers as a basis for teacher recruitment and other
types of research essential to long range planning; (6) development
and coordination of an in-service teacher education program in
cooperation with th