xt7mkk94815s https://exploreuk.uky.edu/dips/xt7mkk94815s/data/mets.xml Lexington, Kentucky University of Kentucky 1922034 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1922-03-apr4. text Minutes of the University of Kentucky Board of Trustees, 1922-03-apr4. 1922 2011 true xt7mkk94815s section xt7mkk94815s 











    Minutes of the Meeting of the Board of Trustees, University of Ken-
tucky, for its regular quarterly meeting, Tuesday, April 4, 1922.






     The Board of Trustees of the University of TContucky met in regular
quarterly session in the office of the President at the University on Tues-
day, April'4, 1922, at the hour of 11:30 a. m.   The following were present:
Or. Colvin, Mr. Hanna, Mr. Hornsby, Senator Froman, Mr. Rash, Mr. Gordon,
Judge Stoll, Mir. Wells, Mr. blIcIee, Mr. Lyle, and Mr. Johnston.  President
'~cVey and Wellington Patrick, Secretary of the Board were also present.
The meeting was called to order by Judge Stoll who presided.

     (1) Approval of Minhtes.   The minutes of the meeting of the Board of
Trustees for December 13, 1921, were read and adopted.   The minutes of the
Executive Committee for all meetings hocld since December 13, were approved
as published.

     (2) Report of the Business Agent.   The report of the Business Agem
was read and ordered incorporated in the minutes.   The report was as follow :

                          University of Kentucky

          Statement of Receipts and Disbursements from July 1, 1921
     to March 31, 1922 and Estimated Receipts and Disbursements from
     April 1, 1922 to June 30, 1922.

                                General Fund



Receipts
   July 1, 1921 to March 31, 1922 .............
   Estimated April 1, 1922 to June 30, 1922
      State  Tax   ... ...........................
      Vocational Education Board.
      General Education Board ................
      Special Agricultural Appropriation ......
      Interest on Liberty Bonds ...............
      Social Hygiene Board .................
      Government Student Fetes .................
      Miscellaneous ...........................

Expenditures
   July 1, 1921 to March 31, 1922 ............
   Estimated April l, 1922 to June 30, 1922
      Salaries ...............................
      Expense .................................



$629,543-75

  35,000.00
  14,000.00
    ' 900.00
    3,900.00
    850.00
    4,310..86
  10,000.00
  1,000.00



540,637.o08



110, 060. 00
30 ,00,00



Estimated %xcess of Receipts over
   Expenditures for 1921 - 1922 ,..       .



699,504.61



680,63 7. C


._18,867 r -




 













University of Kentucky



Statement of Income and Expenditulres
       as at Maroh 31, 1922



General Fund
  Income to February 28, 1922 .............. $587,995.71
  Income for larch 1922 .41548.04

  Expenditures to February 28, 1922 .,       461,647.50
  -Expenditures for March 1922 .78989.58



029,543.75


540,637.08



Excess of Receipts over Expenditures for
   fiscal year to date - General Fund  .      ...........88,906.67
Excess of Receipts over Expenditures for
   General Ledger Accounts......................          4,218.35
1920-1921 Accounts Payable liquidated
   during Current Year..     .       ..       .. (4,_48.84)



Excess of Receipts over Expenditures for
   fiscal year to date - General Fund ..................
Cash in Bank July 1, 1921 - General Fund .............
Cash in Bankl March 31, 1922 - General Fund .............



Trust Fund
  Receipts to February 28, 1922 ...e.......
  Receipts for M,1arch 1922 ................

  Expenditures to February 28, 1922 ........
  Expenditures for March 1922 ..............



4,90o.67
!.L913.45.



46, 306. 18
(82,528.20)
(36,222.02)




5,915.12



3,290.71
L 979.10



  Excess of Receipts over Expenditures for
     fiscal year to date - General Fund        ..645.31
  Cash in Bank July 1, 1921 - Trust Fund..                 ,    9.8
  Cash in Bank M.,Tarch 31, 1922 - Trust Fund ...............         843 .16

Experiment Station
  Income to ;e's-ruary 82., 1522.......      121,04.90
  Income for March 1922...........            26286..      14789140

  Expenditures to February 28, 1922          151,932.28
  Expenditures for March 1922.                17,363.01    169L,2 9^529

  Excess of Expenditures over Income ................( 21,403.89)
  1920.1921 Bills Receivable Collected (State Warrants) ..          8,584.37
  Excess of Expenditures over Receipts ..( 13,019.52)
  Cash in Bank July 1, 1921 - Experiment Station  .    ...,     42.03
  "ash in Bank March 31, 1922 - Experiment Station ......         _162 _




 












3.



Extt;nsion Division
   Income to February 28, 1922 .               $239,513.44
   Income for March 1922 ....     ....           2,427.81

   Expenditures to February 28, 1922 .........       204,496.82
   Expenditures for March 1922.                  25, 6503

   $xcess of Income over Expenditures ..
   1920-1921 Bills Receivable Collected (State Warrants) ,,.
   Excess of Receipts over Expcnditures.
   Cash in Bank July 1, 1922 - Extension Division        ;.
   Cash in Bank March 31, 1922 - Extension Division .

   Estimated Receipts and Expenditures from
      April 1, 1922 to Juno 30, 1922

   Receipts
      Experiment Station .....................        80,000.00
      Extension Division .     ..    ..........  44,478.85
      General Fund
         State Tax ........                       6,700.00
         Gencral Education Board.         .900.00
         Special Agrioulture Appropriation ...         3,900.00
         Interest on Liberty Bonds .850.00
         Social Hygiene Board.......              3,310.86
         Government Student Fees .............        10,000.00
         Miscellaneous.......    ,  .,..           1,000.00



Expenditures
   Experiment Station .....................
   Exte1ision Division .....................
   General Fund ..........................



70,000.00
83,174.88
140, 000. 00



z68, 941.25



230,26i.85

38, 679 .40
28 ,651.99
67,331; 39
(a,8635 . 36)
-_38, 696. 03



151,139.71



2595  174.88



Excess of Expenditures over Receipts .................. (142,035.17)
Balance in Bank March 31, 1922 ....................... - 20,239.68
Estimated overdraft June 30, 1922 .................(121, 75.49)

Receipts in July applicable to 1922 year and de-
   ductable from University debt ..    ...... .           40,000.00
Leaving net debt estimated July 1, 1922 .......     .......  81,795.49



Figures in .( ) are written in red.




 









4.



    (3) Report of the President.  President MlcVey then made his quarterly
.xport, presented orally, and which was as follows:

         "Gentlemen of the Board of Trustees:  I shall make my report
    orally so as to permit discussion of a number of points.   My re-
    port will be given under oldven separate hetdings.

                      I. The Lislative Situation.

         "The University was interested in a number of bills in the
    recent session of the General Assembly.   These bills were as fol-
    lows:

         "(a) The Eminent Domain Bill.  This bill provided that the
    right of eminent domain be given to the University and Normal
    Schools in order to permit them to acouire property as needed.
    This bill was passed without opposition and signed by the Governor.

         "(b) The Pure Seed Bill.   The pure seed bill Was prepared
    along the lines worked out in other states.   It carried an appro-
    priation of $8,000 for the carrying out of the work and was de-
    signed to protect farmers against impure seea.   The bill was ok-
    posed by some of the seed interests.   It was passed, however, but
    not signed by the Governor.

         "(c) The Food and Drig Bill.   The bill as introduced pro-
    vided for the return of the food and drug laboratories to the Ex-
    periment Station.   It passed the Senate and was defeated in the
    House.

         "(d) The Inheritance Tax Bill.   This bill was introduced at
    the instance of the University and provided for a modification of
    the inheritance tax law.   The bill would have brought the revenue
    from that source to four or five hundred thousand dollars annually.
    The University would have received from it about $105,000 annually,
    and the Normal Schools each about $40,000 annually.   The bill was
    passed by the Senate and did not get out of Committee in the House.

         "(e) The Automobile Tax Bill.   This bill was introduced by
    some member, but not at thc instance or suggestion of the Uni-
    versity.   It required that a fee be charged for the registration
    of automobiles, and would have brought an income to the University
    of about $20,000 the first year and after that an income of about
    $5,000 for etch succeeding year.   The bill was passed and vetoed
    by the Governor.

         "(f) The Evolution Bill.   There was a great deal of interest
    in the Evolution Bill, which was introduced in several forms.
    The Senate debated the bill for a day and a half.   Finally it was
    indefinitely postponed.   The Ellis Bill waa renorted out in the
    House from the Committee six days before the session closed.   The




 








5-



University was notified and addresses were made in the House by
Doctor Powell of Louisville, Noel Gaines of Frankfort, and myself,
in addition to numerous comments from the floor. On final vote
in the House the bill was defeated by a vote of 42 to 41.

     "(g) rThe Budget Bill.  The'University's items in the budget
bill provided for the usual 1 3/4 cent tax, and in addition $30,000
for agricultural teaching, which we have been receiving for the
past two years, $25,000 for repairs and maintenance, $18,000 for
the Public Service Laboratories, which we have been receiving from
the State Board of Health, $142,000 for agricultural extension work
to match federal funds, and the usual $50,000 appropriation for the
work of the'Experiment Station. An amendment was offered increas-
ing the $25,000 annually to $100,000 annually for buildings, and
adding $45,000 annually for two years to pay the University debt.
The amendments were passed, and vetoed by the Governor, resulting
not only in the loss of the items, but the additional $25,000 a
year allowed originally by the Budget Commission for repairs and
maintenance. In view of the decline in State tax returns this re-
duces the University to practically the income of three years ago.

                         II. Attendance

     "During the first semester 1,459 students were registered.
Dutiat the second saiehter 101 students were added, making a total
in regular session for the year of 1,560.   There were registered
last year 494 summer session students, 87 in the Model High School,
14 short course students in agriculture, 64 in Practical Mining,
and 11 in the course for nurses, a total enrollment for the year
of 2,561 students, and an increase of 372 in regular session over
the enrollment for la.st year.

                     III. Attendance Next Year

      "At the present rate of increase, we shall have some 1,800 or
2,000 students in regular session next year -- more than we can
care for with present facilities.   I am of the: opinion that we
should limit the attendance next year to about 1,500 students.
The addition of 100 students in the freshman class requires the
addition of about 3 14.L instructors.  We attempt to hold our
language sections down to 30, but many of our language sections
have now reaohed 40.   There is, too, the question of size of reci-
tation rooms, which are limited in the number they will hold.    We
are faced with the double difficulty of lack of funds to increase
the staff and lack of adequate space in which to conduct classes.

                     IV. Budget for Next Year.

      "financially, our outlook is gloomy for the next two years.
 We are facing the possibility of decreased income for next year,
 The State Tax Commission estimates a falling off of about $100,000,000
 in the assessed valuation of the State for next year, and this will




 









6.



mean a decrease in our income of $17,500 to $20,000.  Ilext year,
vie shall lose an income of $8,000 which the Interdepartmental
Social Hygiene Board has been giving us for the conduct of the
Department of Hygiene and Public Health.  In addition we shall
have an added burden of $3,000 for the cost'of operating the
Men's Dormitory, with practically no income, since under th6 law
we are reouirod to furnish free room rent to ox-scrvice men.
Our total general fund income will be in the neighborhood of
$565,000 for next year.

     "As as result of all this, we shall have to follow a policy
of retrenchment and rigid economy.  Salaries of members of the
staff must be hold down to the basis of this year; departments
will have to hold their expenditures to the same or less than given
this year; we shall have to cut the library budget, and the budget
for maintenance and repairs.  No repairs of any consequence can be
made, no increases in salaries can be granted, no additional allow-
ance can be made for the conduct of laboratories.  We shall be
fortunate if we hold our expenditures down to the basis of three
years ago.

     "Our repairs will suffer greatly.  We have been hoping for
the past three years to find funds to repair roofs on a number of
buildings.   These roofs will have to wait at least for two years
longer, bad as they need repairs.

     "In addition, the Hartford Fire Insurance Company tells us
that we have three boilers which will not pass inspection and that
they will have to be replaced next year.   These will cost in the
neighborhood of $10,000.   I do not know the source from which the
money is going to come with which to purchase these boilers.

     "Gentlemen, I want you to understand thoroughly the problem
that confronts us.   We want to hold what we have gained so far.
We do not want to go back, but I am afraid that we shall be com-
pelled to do so.   It will be difficult for us to hold what has
been gained in the past four years.   The situation is very seri-
ous.  The failure to secure the items in the budget bill forces
upon the general fund the burden of repairs and maintenance of
buildings.  We have buildings that need rewiring, buildings that
need new roofs, and numbers of other repairs to be made in order
to prevent further deterioration of the plant.

     "The budget for next year is not ready, because it has been
necessary to awatt the action of the Legislature before it was
possible to know what the income would be.   The budget is now
being made up by the various departments and I have indicated to
them what the general tendency will be.   We shall have the budget
ready for presentation to the Executive Cormnittee next month, and
for the Board at its June meeting.




 








7.



                         V. Controversies

     "() With the State Board of Health.   We have been having
a controversy with the State Board of Health over the payment to
the University of money for the conduct of thc Public Service
Laboratories.  Ware hope to gut this matter settled in the near
future.

     "(b) With the interdepartmLntSal S   l Hygiene Board.   A
small controversy has arisen with the Interdepartmuntal Social
Hygiene Board of Washington, D. C., over funds for the conduct
of hygiene work.

     "(c) With the State Printing Commission over Tags. A con-
troversy has arisen with the State Printing Commission over the
furnishing of paper on which tags for the feed and fertilizer de-
partments have been printed.   The Commi ssion maintains that the
University shall pay for the paper on which the tags arc printed,
and recently they directed the auditor to charge against the Ex-
periment Station $10,351 for a bill in favor of the Louisville
Paper Company.   We have found on investigation that we can pur-
chase in the open market the tags already printed for less than
the Louisville Paper Company charges for the paper alone.   Some
years ago when the printing press was taken away from the Uni-
versitv the statement was made to us that we would be furnished
paper.   It is our understanding that rulings of previous attor-
ricy generals have always sustained the point that the State shall
furnish paper from the general budget for that purpose.   The
charging to us of unexpected items disturbs our budget and cuts
down our available funds.   (Mr. Wells here stated to the Board
that the Attorney General had told him that he would rulb, if
called upon to make a written statement, that the State was re-
quirod under the law to furnish paper for these tags.)

     Wherbupon a motion was made, seconded, and adopted that a
committee,conxsisting of Mr. Stoll, Mr. Gordon, and Mr. V{.clls,
be appointed for the purnose of taking the matter up and settling
it.

                      VI. Student Attitude

     "It is worthy of note to call the attention of the Board to
the very splendid attitude of the student body in our recent fight
for legislation and in connection with the evolution discussion.
The esprit d~e corps of the student body is splendid and the stu-
dent body is splendid and the students have been very helpful.
thereupon the following resolution was offered, seconded, and
adopted: The Board of Trustees of the University of "entucky de-
sires to commend the student body of the University for its splen-
did and helpful attitude in supnort of the Institution in its pro-
gram for additional funds and for the support given in defending
the Institution against attack in the recent discussion on the sub-
ject of evolution.




 







8.



                        Vrj. Maxwell Hall

     "The Dean of Women recommends that M1axwell Hall not be used
longer as a dormitory for girls.    We are paying an annual rental
of $1,650.   If possible to find another building, it is recom-
mended that Maxwell Hall be not leased and that other ouarters be
rented.

              V~tS  The Department of Education.

     "The Survey Committee which made a survey of the University
some years ago recommended that the De-artment of Education be
made into a College of Education.    The report of the rece'nt Sur-
vey Commission for TCentucky made a similar recommendation.    The
failure to secure additional funds has made it impossible for the
University to undertake this expansion of the Department by the
addition of new members to the staff.    If it is possible to find
funds, I shall make a recommendation regarding the Department at
the next meeting of the Board.

                          so. Student Fees.

     "I have before me a petition from some five or six hundred
students asking that fifty cents a semester be added to the stu-
dent fees for the purpose of providing a revolving fund for musi-
cal organizations.    This leads me to ask if the basis of student
fees should be changed.    After discussion, it was moved, seconded,
and carried, that fifty cents a semester be added to student ac-
tivity fees, leaving to the discretion of the President the method
by which it may be distributed to student musical organizations.

      It was also moved, seconded, and carried that students liv-
ing outside the State of Kuntucky should be reauired to pay fees
as follows, exclusive of student activity fees:

       In the College of Arts and Sciences, $25 a semester.
       In the College of Engineering above freshman year, $35 a
semester.
       In the College of Engineering belowoophomore year, $25 a
semester.
       In the College of Law, $40 a semester.
       In the College of Agriculture, $25 a semester.

                  ..X.. Purchase of Negro Church

      "The trustees of the Negro church on Winslow Street have of-
 fered to sell it to the University for $8,ooo, which is considered
 too high."    (President McVey here reviewed the discussion, as
 brought out in previous meetings, and lead up to the passage of
 the eminent domain law by the recent legislature.     See minutes of
 Executive Committee for January 11, 1922.)     After discussion a
 motion was made, seconded, and carried authorizing the President
 to purchase the property if it can be obtained at a reasonable
 price, and if not to institute condemnation proceedings.




 





9.



                               Xi. Insurance

     President MoVey here reviewed the discussion regarding insurance of
buildings, stating what had been done in investigation of the question
as to whether or'not the basis of insurance should be changed.   He in-
dicated to the Board that he would go into the matter and make ^ definite
recommendation to the Board at its June meeting.   See minutes of the Ex-
ecutive Committee for March 8, 1922.

          "This constitutes my very brief report on the situation at
     the University at the present time."

     (4) Leave of Absence.   On recommendation of President McVey leave of
absence was granted to Mr. R. C. Miller of the Experiment Station for sixty
days without pay for purpose of travel and study in Europe.   Sabbatical
leave of absence was granted to Dr. Glanville Tcrrell, Head of the Depart-
ment of Philosc?4.y for the year of 1922 and 1923 on half pay.  TDe leave
of absence of Dr. V1. H. Simmons granted some time ago to accept a position
with the Live Stock Sanitary Botrd was terminated, it being presented to
the Trustees that Doctor Simmons expects to continue with that Board, and
that the period of leave granted expired on March 18, 1922.

     (5) American Council on Education Membership, On motion duly seconded
the membership of the University of Kentucky in the American Council of Edu-
cation was continued for one year and the Business -Agent was authorized to
send a check fdr $200 for the annual dues.

     (6), Application of Sigma Chi Fraternity for Building Site.  The follow-
ing application from the Sigma Chi Fra~tcrnity for a building site was pre -
scnted and ordered incorporated into the minutes.

                                         April 4, 1922

     Board of Trustees
          University of Kentucky
               Lexington, xCentucky

     Gentlenen:

          Pursuant to the directions of the Trustees of the Building
     Fund, Lambda Lambda Chapter of Sigma Chi Fraternity, I am trans-
     mitting this application for a site for a fraternity house.

          Subscriptions have beeon received to a total of $7,000.   It
     is intended to build a house costing anproximately $25,000.    With
     I definite site in view an architect oan be selected and instruct-
     ed to proceed with the preparation of plans.   The remainder of
     the building fund will be raised in the meantime.

          The Trustees -- George B. Carey, J. Irvine Lyle and Herbert
     Graham -- feel that the lot on the northeast corner of Winslow
     Street and Lexington avenue extended is desirable and hereby re-
     auest that such assi tnnient be made.

                                         Yours vrry truly

                               (Signed) Herbert Graham
                                              Secretary




 











    After discussion a motion was made, seconded and carried providing
that the University will acquire the land desired by the fraternity pro-
vidcd that it can be obtained at a reasonable price at each time as the
fraternity shall be ready to build.

     (7) Appointments. On recommendation of President MeVey the follow-
ing appointments were confirmed by the Board:

     Continuation of employment of J. L. Miller, county agent, Taylor
County, Trcntucevnr. at a salary of $175 a month, for a period of one year,
effective March 15, 1922.
     Continuation of employment of J. B. Gardner, county agent, Calloway
County, Kentucky, at a salary oi $175 a month, for a period of one year,
effective April 1, 1922.
     Continuation of employment of John R. Spencer, county agent, Oritten-
den County, 'Contucky, at a salary of $175 a month, for a period of one
year, offective March 15, 1922.
     Continuation of employment of Mrs. Lillian R. Warren, home demonstra-
tion.. agent, Knott County, Kentucky, at a salary of $100 a month, for a
period of one year, effective March 16. 1922.
     Dr. T. P. Polk, who was employed temporarily as extension veterinarian
to take the place of Dr. W. H. Simmons, a year ago, was placed on an annual
basis, on termination of the year's leave of absence granted to Doctor
Sinmons, which expired March. 18, 1922.
     Appointment of Ernest S. Fish of Clarion, Pennsylvania, as field agent
in club v:ork, at a salary of $2,200 a year, -ffective liarch 16, 1922.  He
is a jraaua.te of Pennsylvania State College and has had experience in teach-
ing in Massachusetts Agricultural College,

     (8) Resinations.    The following resignation, on recommendation of
President MeVey, was formally accepted by the Board:

     Resignation of David P. Morris, county agent, Owen County, Kentucky,
effective January 1, 1922.

     (9) jjenses of Honorable Claude B. Terrell as a Member of the Board
of Trustees.   The following communication from the Business Arent with
reference to the expenses of Honorable Cldude B. Terrell, incurred while
a member of the Board, was presented:

                                         Ipril ', 1922

     Judge R. C. Stoll

         Lexington, Kentucky

     Dear Sir:

          You remember that some time afo I rportud to the Executive
     Committee the request of Honorable Claude B. Terrell for payment
     of expenses that he made while in the services of the Executive
     Committee and Board of Trustees of the University of Kentucky.




 







    I was instructed to ask him for a. statement of account. I did
    so but failed to get such a statement.   However on March 30 I
    received from him a letter in regard to it.   The following is
    an extract from that letter:

         "My last payment for expenses, as you will find by going
    back and looking through the records,was in the close of the fis-
    cal year 1909.   The beginning of my ex-.ense account that is owing
    to me was June 29 and 30, 1909.   I went to Louisville to meet with
    the Committee on Selection of the President.   And from that time
    .on, until I was automatically relieved from the Board in June 1916,
    I was a member of the Executive Comnittee, as well as other Com-
    mittees, having to go to Lexington on an average of once a month
    for seven years.

          "If we figured these trips on an a-veragc of $10 per trip it
    would be at the rate of $120 per year, and seven years of course
    you can see for yourself what it would be, $840.    I figured this,
    that if the University would be willing to -ay rme about $6oo, that
    T would be satisfied with it to cover in full all my expense ac-
    count.   I think, however, that I could furnish an itemized ac-
    count of the trips, if they insist u-Jon it, or if it's worth while
    at all to make it up."

          Will you kindly take this up with the Executive Committee?
    I am writing Mr. Terrell su!g.esting that he file a more definite
    statement of account.

                                         Very truly

                               (Signed) D. 'H. Peak
                                              Business Agent

     After discussion, a motion was made, seconded and carried, directing
the Business Agent to refer the matter to the Attorney General, repuest-
ing him to advise the Board of Trustees of the University as to the action
that should be taken in the matter.   The Business Agent was also directed
to inform Mr. Terrell of the action of the Board.

     (.10) Increases in Salaryv.  On recommendation of President.McVey the
following increases in salary were approved by the Board:

     Increase in salary of m. S. Garside, field agent in club work, from
$1,800 to $2,200 a year, effective April 1, 1922.
     Increase in salary of J. R. Smyth, field agent in poultry, from $2,100
to $2,500 a year, effective April 1, 1922.
     Increase in salary of R. C. Miller, field agent in animal husbandry,
from $2,200 a yerr to $2,50,1 a year, effeotive April 1, 1922.
     Inorease in salary of J. M. Feltner, field agent in club workc, from
$2,600 to $2,800 a year, effective April 1, 1922.

     Whereupon the Board adjourned.

                                         Respectfully submitted

                                               WIellington Pttriok
                                                   Secretary of the Board