<pre style="white-space: pre-wrap">xt7v154dp508 https://exploreuk.uky.edu/dips/xt7v154dp508/data/mets.xml Lexington, Kentucky University of Kentucky 19390729 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1939-07-jun29-ec. text Minutes of the University of Kentucky Board of Trustees, 1939-07-jun29-ec. 1939 2011 true xt7v154dp508 section xt7v154dp508 


    Minutes of the Regular Meeting of the Executive Committee of
the Board of Trustees of the University of Kentucky, June 29, 1939.


    The Executive Committee of the Board of Trustees of the Uni-
versity of Kentucky met in President McVey's office at the Uni-
versity, Thursday, June 29, 1939, at 10:30 a.m.    The members of
the Committee present were Judge Richard C. Stoll, Chairman; James
Park, R. P. Hobson and Lee Kirkpatrick.  President Frank L. McVey
and D. H. Peak, Secretary of the Board, were present.


     1. Approval of Minutes.

     Approval of minutes deferred until publication is made.


     2. Financial Report.

     The Business Agent filed financial report for month of May,
1939.  The report was examined and ordered recorded in the minutes.
The report reads as follows:


              Statement of Income and Expenditures

                       Month of May 1939


Previou sly
Reported


Current
MIonth


Fiscal
Year
to Date


General Fund Income
Federal Appro.-Morrill-
       Nelson
 Vocational Ed. Board
 Athletics
 State Appro.-Summer Sch.
 Special Agr. Appro.
 State Appro.-General
 Bldg.Revenue Bond & Op-
       erations Fund
  State Appro.-Repairs to
       Bldps.
  Federal Appro.-Bankhead-
       Jones
  Student Fees
  Student Fees - Sum.Sch.
  Student Fees - U.H.S.
  Student Fees - El.Tr.Sch.
  Student Fees - Univ.Exten.
  Miscellaneous Receipts
  Rentals
  Ments Dormitories
  Library Equipment - Appro.
  Scientific and Lab. Equip-
        Appro.


$42,750.00
29,798.08
35,346.42
8,000.00
20,000.00
348,408.69

64,670.60

9,675.04

38,205.78
208,665.98
63, 553.09
10,225.00
7,280.00
13,147.70
7,356. *72
1,842.65
18,5407. 45
16,698.74


              $42,750.00
$ 3,649.38     33,447.46
               35,346.42
               8,000.00
   2,000.00    22,000.00
   61,538.44   709,947.13

     949.75    65,620.35


241.05


9,916.09


6,232.43   44,438.21
4,409.67  213,075.65
            63, 553.09
  600.00   10,825.00
  340.00    7,620.00
  909.17   14,056.87
  895.87    8,252.59
  207.00    2,049.65
  907.60   19,455,05
3,652.70   20,351.44


1,869. 45   53,729, 63


51,860. 18


Engineering Equip.-Appro.  50,094.44
Interest on Endow. Bonds
Interest on Peabody Endow-
  ment-Appro.                500.00
           Total        1,346,626.56


3,737.60
8,644.50


53,832.04
8,644.50


          _ _-  500.00
100.784.61 1,447.411.17


Expenditures
  Instruction
  Adm. ,Expense and Maint.
  AdditIons and Betterments
            Total
  Excess of Income over
    Exnenditures
Patterson Hall Income
  Board
  Misc. Receipts
  Room Rent - Summer School
            Total


829,971.97
339,476.80
114.657.36
1,284,106.13

  62, 520.43


62,772.02
   101.80
 1.839.50
6 4.71.3.32


Expenditures
  Expense                    41,701.02
  Additions and Betterments   2,841.98
            Total            44,543.00
  Excess of Income over Ex-
    penditures               20,170.32
General Fund Income        1,411,339.88
General Fund Expenditures 1,328,649.13
  Excess of General Fund
  Income over Expenditures  82,690.75
  Excess of Expenditures
  over Receipts for General
  Ledger accounts           (41,879.66)
  Accounts Payable            (9,302.96)
  Excess of Receints over Ex-
  penditures for the fiscal
  year to date - General
  Fund                       31,508.13
  Excess of Receipts over Ex-
  penditures for the fiscal
  year to date - General Fund
  Cash in Bank July 1, 1938 - General Fund
  Cash in Bank May 31, 1939 - General Fund


89, 567.33
28,178.66
9.398.21


919,539.30
367,655.46
124,055.57


127,144.20 1,411.250,33

(26,359.59) _ 36,160.84

  1,101.50    63,873.52
     25.00       126.80
               1,839.50
  1,1.26.50   65,839.82_


  8,409.52    50,110.54
               2,841.98
  8,409.52    52,952.52

  (7,283.02)  12,887.30
101,911.11 1,513,250.99
135,553,72 1,464,202.85

(33,642.61)  49,048.14


22,877.63   (19,002.03)
              (9,302.96L


(10o764.98)  20,743.15


20,743.15
82.428
103,171.67


Experiment Station Income
Hatch - Federal Appro.
Milk and Butter - Cash
   Receipts
 Beef Cattle Sales
 Dairy Cattle Sales
 Sheep Sales
 Swine Sales
 Poultry Sales
 Farm Produce Sales
 Horticultural Sales
 Seed Test


15,000.00

9,756.48
1,215.16
1,115,00
   946.95
 1,950.13
 1,472,24
 2,834,12
   90". 70
 1,395.71


15,000.00


970.44
371.94
438.28

91,62
118.25
245.96

14,75


10,726.92
1,587.10
1,553,28
   946.95
 2,041,75
 1,590,49
 3,080.08
   904.70
 1,410.46


3.


  Seed Inspection          27,030.39
  Rentals                   3,293.58
  Mi scellaneous              464.19
  Fertilizer - Fees        41,398.25
  Public Service - State
     Appro.                16,723.63
 Public Service - Misc.       283.30
 Feeding Stuffs - Fees    51,324.40
 Ad-as - Eeder,,l Appro.  15,000.00
 Serum - Sales             1,624.08
   Serum - Virus Sales          65.00
   Serum - Supply. Sales        68.85
   Horticultural Appro.      6,357.02
   State Appro.             39,498.41
   Creamery - License Fees   8,540.00
   Creamery - Testers Lic.   2,339.66
   Cream ery, - Glassware
       Tested                  433.53
  Robinson - State Appro. 10,913.51
  Robinson - l'.isc. Receipts 3,107.92
  West Ky.-State Appro.    11,488.25
  West Ky.-Misc.Receipts    5,127.83
  Purnell - Federal Appro. 60,000.00
  Ba.-khead-Jones - Fed.
       Appro.               69,070.78
  Nursery Inspection - State
       Appro.                1,574.98
   Nursery Inspection - Fees 1,685.00
                Total      4-14,003,05

Expenditures
   Expense                 318,914.97
   Additions and Betterments 3,398,07
                Total      322,313,04
   Excess of Income over
   Expenditures            91,690.01
   Accounts Payable         (8,853.98)
   Excess of Expenditures over
     Receipts for General
     Ledger acco'Unts      (1,2l7,08)

  Excess of Receipts over
    Expenditures            61,618,95
  Excess of Receipts over
    Expenditures for the
    fiscal year to date -
    Experiment Station
  Cash in Bank July 1, 1938 -
    Experiment Station
  Cash in Bank May 31, 1939 -
    Experiment Station


   571.73
   89.67
   45.28
11l, 88.75

1,626.04
    15.00
 4, 685.00

    44. 63
    1.95

    822.01
 4,514.57
    13.50
    32. 50

    46. 92
 1 , 45 5.08
   333.32
 1,481.76
   283.30


   191.66
12 5. 00
30. 508. 91


27,602,12
3,383.25
   509.47
53,277.00

18,349.67
   298.30
 56,009.40
 15,000.00
 i,668.71
     66.95
     68.85
  7,179.03
  44,012.98
  8,553.50
  2,37,. 16

    480.45
 12,368.59
 3,441.24
 12,970.01
 5,411.13
 60,000.00

 69,070.78

 1,766.64
_ 1.810.00
444, 511. 96


35,364.74    354,279,71
   251.40   _  3,649.47
35,616.14    357,929.18

(5,107.23)    86,582.78
               (8,853.98)


(7628.73)    (28e,45,81)


( 1 273s.      48,882.99


48,882.99

31. 519.75


80,402.74


4.


Extension Division Income
   Federal Bankhead-Jones
   Federal Smith-Lever
   Federal Supplementary
   Federal Capper-Ketcham
   State Smith-Lever
   County and Other
              Total

Expenditures
   Expense


405,170.68
148,308.76
13,272.77
36, 800. 97
100,021. 56
18,814.59


10,2209.95
  163.98


405,170.68
148, 508.76
13,272.77
36, 800. 97
110,231.51
18.978. 57


722,389.33   10 373.93 732,763.26


591,480.06   59,826.72  651,306.78


Excess of Income over Ex-
penditures


130.909. 27


(49.452.79)


Excess of Income over Ex-
penditures for the fiscal
year to date - Extension
Divi sion
Cash in Bank July 1, 1938 -
Extension Division
Cash in Bank May 31, 1939 -
Extension Division


Trust Fund Income
   Student Loan Fund
   Student Notes Paid
         Total Receipts

Expenditures
   Expense
   Student Notes
   General Ledger accounts
      Total Expenditures


1,618.17
3, 506'.65


117.85
403. 47


1,736.02
3.910. 12


  __ 5 124, 82     521,32    5. 66.14


       427.94       116.16      544.10
     1,150.00       103.20    1,253,20
_           _10_._500_._0  10,500.00
    12,077.94       219 36   12,297.30


Excess of Expenditures over
  Receipts

Excess of Expenditures over
  Receipts for the fiscal
  year to date - Trust
  Fund
Cash in Bank July 1, 1938 -
  Trust Fund
Cash in Bank May 31, 1O99 -
  Trust Fund


(6,953. 12)


301.96  (6.651.16)


(6,651.16)

9 .578.17


2,927.01


Summary
   General Fund Income
   Experiment Station Income
   Extension Division Income
   Trust Fund Income
               Total


1,411,339.88
  414,003.05
  722,389.33
    1,618.17
2.549,350.43


101,911.11
30,508.91
10,373. 93
  J  Z11',85
142.911.80


1,513,250.99
  444,511.96
  732,763.26
    1,736.02
2.692.262.23


81.456..48


81,456.48

2,688.11


84.144,59


5.


General Fund Expenditures
Experiment Station Expend.
Extension Div. Expend.
Trust Fund Expenditures
         Total


1,328,649.13
  322,313.04
  591,480.06
      427.94
2.242.870. 17


135,553.72 1,464,202.85
35,616.14  357,9259.18
59,826.72   651,306.78
   116.16       544.10
231.112-74 2.473.982.91


Excess of Income over Ex-
  penditures

Excess of Expenditures over
  Receipts for General
  Ledger accounts


Accounts Payable


Student Loan Fund Notes


Excess of Receipts over Ex-
  Denditures for the fiscal
  year to date - Combined
  Fund


306,480.26


(73,596.74)

(18,156.94)


2,356. 65


217.083. 23


(88,200.94)


15,248.90


300.27


(72.651.77)


218,279.32


(58,347.84)

(18,156.94)

  2.656.92.


144.431.46


Excess of Receipts over Ex-
  penditures for the fiscal


year to date - Combined Fund
Cash in Bank and on hand July 1,
1938 - Combined Fund
Cash in Bank and on hand May 31,
1939 -Combined Fund


144,431.46

128;414.55

272,846.01


Abstract of item shown on Statement
of Income and Expenditures as "Excess
of Expenditures over Receipts for
General Ledger accounts $58,347.84"


Accounts Receivable

Sundry Accounts


   Debit

$ 53,957J 97

   4 389 87
$ 58,347.84


     3. Finances of the Fiscal Year 1938-39.

     The Business Agent reported that the income for the fiscal year
1938-39 was sufficient to meet expenditures. However, complete
financial report will not be available until after September 30,
1939, three months being allowed by State laws for payment of out.
standing accounts.


Credit


6.


     4. Requisition Committee Report.

     The Requisition Committee filed written report of its action
each week from March 9, 1939, to June 29, 1939.   The report showed
orders made by the Business Office on authority of the Requisition
Committee in the manner prescribed by the Board of Trustees and
State La-ws, running from No. 6823 to No.  9792.  The report was
examined and on motion and second, the orders named therein were
ratified and approved and payments on said orders were authorized
and approved.   The following budget additions were approved:
Remodeling Armory, $776.36; Moving Bacteriology Laboratory, O530.00;
Grounds for seeding, $25.00; Grounds, Roads and Walks, $1500.11;
Psychology, moving Department, $306.30; Music, $60.00; Biological
Sciences Building, $97.00; Music, travel, $31.60; Grounds for
sinkhole, work $120.00.


     5. Advice of Allotments.


                                Total Appro-      Allotment First
                                priation           .Iqarter

     Division of Colleges       $775,000            $205,000
     College of Agriculture       24,000               6,000
     Summer School                 8,000               8,000
     Repairs to Buildings          8,000               6,000
     Laboratory Equipment         60,000              40,000
     Engineering Equipment        600,000             30,000
     Experiment Station           48,000              15,000
     Service Laboratories         21,000               4,975
     Nursery Inspection             2,000                475
     Princeton Sub-Station        14,o000              3,775
     Robinson Sub-Station         14., 000             2,475
     Horticultural Promotion       10,000              2,300
     Agricultural Extension      120,000              30,000


     6. Uncollected Fees

        a. Report of Business Agent.


                        UNCOLLECTED FEES
                            1938-1939

     First Semester - - -                            $1954.10

     Second Semester - Estimated              - - - - 30oQ 00
                                 Total               79 4954.10


     This is about 1.8 per cent of total of approximate collection
of fees for the two semesters, $278,696.00.


7.


     Old fees collected during the fiscal year amounted to a balance
of $1555.40 after deducting refunds, which amount is being trans-
ferred to the Building Revenue Fund.

                                       D. H. Peak
                                       Business Agent


        b. Resolution.

     It was ordered, on motion and second, that the amount of uncol-
lected fees for the year 1938-39 be charged off and not carried as
assets on the books of the University, and that the part thereof
distributable to General Fund of University that may hereafter be
collected, be set aside for P.W.A. Building and Revenue account.


     7. Insurance on Leased Buildings.

     On motion and second it was ordered that the insurance on
buildings held under lease from the Security Trust Company be renewed
for a term of three years. Following is statement of the insurance:


                       SERVICE BUILDING

               Renewals - Alfred G. Powell, Agent


Expiration


Company and Policy
No.


Description


Amount   Premium


6-28.42  National Union 117


Buildinrr, 35-437
S. Limestone St.
(Fire)


It   Travelers 86338


$37,500 $ 793.13

$37,500   793.13

        $1,586. 26


Policies delivered to Security Trust Company.


           IJENtS HALLS
Renewals - Klair and Scott, Agents


Policy No.   Comnanv


Amount    Prnnertv


xnirti-ni   Debit


A.A.
Scottish
National
Yorkshire


$68750 Kinkead Hall      7/1/40
68750       "           7/1/40
43750 Breckinrid!;e Hall 7/)/40
43750                   7/1/ O


                 Fire and Wind insurance
Policies delivered to Security Trust Company.


Premium three years.


FT6067
GC163971
FW110906
SFT126753


8.


    8. Insurance - Fire and Tornado.

    The followving report of the Business Agent was ordered inserted
in the minutes:

     a. Report of Business Agent.


            Insurance - State Division of Insurance

    I have reported to the State Division of Insurance changes
    desired in insurance schedules.  VWhen the new schedule is
    received, it will be presented to the Executive Committee,

    I have received the attached letter from State Division
    of Insurance regarding Tornado Insurance, If this is car-
    ried out, it will increase the premiums on University
    insurance approximately as follows: College $1123.26,
    Experiment Station $10.62, West Ky. Station $802.49, Rob-
    inson Station $50.42; total $1986.79.


                                  (Signed) D. H. Peak
                                            Business Agent


      b. Letter from Assistant Director of Insurance.


                       DIVISION OF INSURANCE
                       Sherman Goodpaster
                             Director
                             Frankfort

                             June 19, 1939

    a1-r.D. H. Peak, Business Manager
    University of Kentucky
    Lexington, Kentucky

    Dear Sir:

         We have been advised by the Honorable Hubert Meredith,
    Attorney General, that this Division has no alternative or
    discretion in the certifying of premiums to be charged the
    various State Institutions for fire and tornado insurance;
    that the amount of coverage against tornado must cover 90;
    of the appraised value for replacement of all property in
    the same manner as such properties are insured against fire,


v .


         This letter is notice to you that premiums certified
    to the State Treasurer on July 1, will cover tornado in-
    surance in the same amount that fire insurance is carried
    and that your cost of the insurance will necessarily be
    increased thereby. In the past you have been permitted
    to carry approximately 10/o of the f ire insurance as torna-
    do coverage.

                            (Signed) Vernon D. Rooks
                                     Assistant Director of
                                           Insurance.


     9. Protection Policy - Check Writer.

     It was ordered that Policy N1o. 19331 on check writing machine
No. 350224, written on the United States Guarantee Company, which
expires July 25, 1939, be renewed.


    10. Audit of University Accounts,

    It was stated that an annual audit of University accounts, made
by some competent accounting company is desired; that the right of
the Board of Trustees of the University to employ such accountants
has been questioned; that the question has been referred to the At-
torney General; and that the Attorney General has not given an
opinion on the question.   Mr. R. P. Hobson was appointed to investi-
gate the question of audit, and the Secretary of the Board was di-
rected to furnish Mr. Hobson with the data and documents now in the
files of his office.


     11. Contract with Fayette Home Telephone Company - Right of
University.

     A letter of the Superintendent of Buildings and Grounds rela-
tive to the right of the University under the existing contract with
the Fayette Home Telephone Company was presented.   The agreement is
set up in the minutes of December 24, 1924, Article 7, Page 10.

     The matter was deferred for consideration at a future meeting.


     12. Financing Men's Halls.

     The resolution relative to financing improvements in Men's Halls,
passed at the Board of Trustees meetinri of June 2, 1939,was present-
ed to the Committee.   On that Dart of the resolution relative to
improvements in Bradley Hall four bonds of $1000.00 each, bearing
four per cent per annum, interest payable semi-annually, dated June
15, 1939, and due respectively December 15, 1940; December 15, 1941;
December 15, 1942 and December 15, 19413, payable to the First


10.


National Bank and Trust Company.

     The Chairman of the Executive Committee, Jud.e Richard C. Stol,
then signed the four named bonds, in open meeting of the Executive
Committee, the seal of the University of Kentucky was placed there-
on, and attestation was made by the Secretary of the Board.

     The Business Agent was then authorized to receive and disburse
the proceeds of said bonds as directed in Section 3 of the afore-
aid resolution,

     13. Proposed Budget for Biennial Period, 1940-1942.

     President McVey presented proposed budget for biennial period
1940-42, which was examined and approved.   He was directed to
present the proposed budget, subject to such changes as may here-
after be made and approved to the State Legislative Council.


     11. Fees - Applied Music.

     President McVey recommended changes in fees for Applied Music
as agreed on with the Department of Music, as follows:

          1. That a fee of $36 per semester for two half-
     hour lessons a week be charged; and a fee of $22.50
     per semester for one half-hour lesson per week.

          2. That both the applied music fee and the practice
     room fee, which amounts to an additional $5.00 per semes-
     ter, be paid by students to the Business Office.


     On motion and second, carried, the recommendation of President
McVey was approved and it was ordered that the changes take effect
at beginning of first semester 1939-40.


     15. iGrants-in-Aid in Music.

     The following schedule of grants-in-aid in Masic was approved:


     1. Full Grant-in-Aid

        (a) Resident Students

            The students will receive $43 per semester, in the
            form of tuition refund.
            The students will pay: $7.00 incidental fee
                                      6.00 general university deposit


11.


       (b) Non-Resident Students

           The students will receive $56 per semester, in the
           form of tuition refund.
           The students will pay: $7.00 incidental fee
                                     6.00 general university deposit


    2. Half Grant-in-Aid

         (a) Resident Students

            The students will receive $21.50 per semester, in the
            form of tuition refund.
            The students will pay: $21.50 half tuition
                                       7.00 incidental fee
                                       6.00 general university de-
                                                              posit

         (b) Non-Resident Students

             The students will receive $28.00 per semester, in the
             form of tuition refund.
             The students will pay:  $28.00 half tuition
                                       7.00 incidental fee
                                       6.00 general university de-
                                                               posit

   16. Association of Governing Boards.

   On motion and second it was ordered that membership In the Asso-
ciation of Governing Boards be continued and that the dues assessed
for year 1938-39 be paid, the dues being $35.00 based on number of
students enrolled.

     It was further ordered that Mr. Lee Kirkpatrick and President
McVey be authorized to attend, as representatives of the Board of
Trustees, the next annual meeting of the Association to be held
at the University of Texas, beginning October 25, 1939.   Their
expenses in attending the meeting were approved.


     17. Child Guidance Clinic.

     The question of financial support by the University of the Child
Guidance Clinic referred to the Executive Committee by order of the
Board of Trustees at June meeting, 1939, was discussed.   Mr. Kirk-
patrick and Mr. Park stated that they were most favorably impressed
with the work that is being done by the Clinic and that they believe
it worthy of support.

     President McVey, Mr. Kirkpatrick and Mr. Park were appointed to
study the questions involved and to make advisory report to the
Executive Committee.


12.


     18. Parker Portrait.

   President McVey stated that a portrait of Dr. A. T. Parker, who
was a member of the Experiment Station Staff in the eighteen-eighties,
has been offered to the University.   He was directed to accept the
offer, the portrait to be hung in appropriate place in Experiment
Station Building.


     19, P. W. A. Construction.

     a, Additional Application, Docket Ky. No.1305-F.

     The Business Agent was authorized to sign additional applica-
tion, Docket Ky. No. 1305-F as follows:


                                    July 10, 1939.


          Mr. R. B. Scarpe
          Regional Finance Examiner
          Public Works Administration
          Hurt Building
          Atlanta, Georgia.


                                Re: Second Amendatory
                                     Application,
                                     Docket No. Ky-1305-F.

          Dear Mr. Scarpe:

               We propose to deposit $15,000.00 in the Con-
          struction Account of P.W.A. Docket No. Ky-1305-F upon
          notification of approval of our application. This
          money will be taken from our general fund.

                                  Yours very truly,


                                       D. H. Peak
                                       Business Agent
                                       University of kentucky.


13.


    b. Report Building Revenue Fund Docket Ky.1013-R.

    Business Agent's reportvas ordered inserted in Minutes.


                      BUILDING REVENUE FUND

     There have been placed to this fund during the year from stu-
dent fees as required by resolutions of the Board of Trustees, the
following amounts:

    Rental Engineering Buildings - - -             $10,000.00

    Rental Law Building - - - - - - - - - - - - --   1,400.00

    Rental Heating Plant  - - - - - - -             33,054.00

    Law student fees at $6.00 each  - - - - - - - -    547.50

    Engineering student fees at $2.00 each  - - - -  4,048.00

    Students in other Colleges taking work in Law,
        6 first semester and 4 second semester - - -      5.00

     Students in other Colleges taking work in En-
        gineering, 51 first semester, 34 second
        semester - - - - - - - - - - - - - - - - - -     25.00

     Union Building - Rental                   - - - 7.000.00
                                                    *556,079.50

     From this sum there has been transferred to the
        Bond Fund for payment of accrued interest
        and bonds maturing   - - - - - - - - - - - - 35.000.00
                                                     $21,079.50

     This balance has been used and is being used
        for payment of expense and operation of the
        buildings.

      Union Building Fees -                          16,303.60
      Rent to Building Revenue Fund-                   7000.00
      Balance for Operation  - - - - - - - - - - --   9,303.60


                       (Signed)  D. H. Peak
                                  Business Agent


14.


c. Report of Bond Fund Docket, Ky.-1013-R.

Business Agent's report ordered inserted in Minutes.


        REPORT OF BUILDING REVENUE BOND AND INTEREST
                     REDEMPTION FUND


(P W A ProJect No.
  $604,000.00)

                Receipts

Reserve July 1, 1939
Interest on Deposits
   January 1, 1939
Mobnthly Paym~ents for
   year 1938-1939


Bond Issue


$3,375.10

    89.86

35,000.00
038,464.96


Disbursements


Interest January 1, 1939


9.060.00


$29,404.96


Liabilities


Bonds due July 1, 1939    15,000.00
Interest due July 1,1939   9.060.00
Reserve July 1, 1939


24,060.00 _
$ 5,344.96


                           (Signed) D. H. Peak
                                     Business Agent


20. Petty Cash Fund.

Business Agent's report ordered inserted in Minutes,


     It appearing from statements made by the President and
Business Agent, that the "Petty Cash Fund" set up for the
University by the Division of Accounts and Control in amount
of $5,000.00, is insufficient to care for cash disbursements
necessary to be made by the Business Agent, and it being the
sense of this Committee that each division  {nd each fntd


15.


    of the University may be considered a separate budget unit
    for purpose of setting up a petty cash fund; therefore,
    be it resolved,

         That the Director of the State Division of Accounts
    and Control be requested to set up for the University of
    Kentucky the following petty cash funds:

          From College General Appropriation .5,000

          From College Revolving Fund . . . . . . . .   5,000

          From Experiment Station Revolving Fund  . .   5,000

          From Agricultural Extension Appropriation .   5,000


     and that a copy of this Resolution be certified by the Secre-
     tary of the Board of Trustees to the Director of Division
     of Accounts and Control.


     21. Appointments and Other Staff Changes.

     President McVey presented staff appointments and other changes
requested by deans and heads of departments, and, on his recommenda-
tion, by motion and second, the following were approved and record
ordered made in the Minutes:


Appointments

     Gertrude Straight, Graduate Assistant in Music and field worker
in Community 11isic program, aalary $600.00 and addition equivalent
to amount of fees for registration.

     Coleman R. Smith, accountant in the Office of Financial Records
and Appointments, Experiment Station, salary 82100.00 a year, ef-
fective July 1., 1939.

     Anna V. Albert and J.W. LaGrone, joint fellowship in Registrar's
Office, for 1939-40 school year.   Miss Albert's compensation was
fixed at $200.00, and Mr. LaGronets compensation was fixed at $300.00,

     Miss Virginia Pettus, student assistant in the Business Office.
She is to be acting secretary of the Organizations Fund.    Her com-
pensation during vacation periods is to be $15.00 a week and during
school sessions $10.00 a week.  She is to be paid in full from Organ-
izations Fund expense budget.

     Miss Nell Turner, temporary help during summer vacation period,
at $15.00 a week, payable from P. W. A. funds.


Student help may be employed in the Business Office as needed.


16.


Reappointments.

     Dr. Alexander Capurso, assistant to the Director of Carnegie
Music Study, salary $1000.00 a year on 12 months basis, payable
from Carnegie Music Fund.

     Fred Horlander, Observation Assistant in Department of Mathe-
matic.s and Astronomy for year 1939-40, compensation 815.00 a month,
effective October 1, 1939 to May 30, 1940.

     Mrs. Ray Murphy, Secretary, Department of Bhsic, salary $960
a year, full time basis, payable from General Fund.

     MUiss Bettie Dimock, Secretary to Department of Carnegie Masic
Study, salary increased to $1200.00 a year, effective July 1, 1939,
payable from Carnegie Mhsic Fund.


                         Extension Division

     Clyde H. Flannery, Assistant County Agent, Wayne County, salary
$1200, effective June 10, 1939.

     Hugh Hurst, Assistant County Agent, Whitley County, salary
$1200, effective June 10, 1939.

     Albert L. Isham, Assistant County Agent, Warren County, salary
8120O, effective June 15, 1939.

     Kermit Mills, Assistant County Agent, Casey County, salary
$1200, effective June 10, 1939.


     On motion, duly seconded, the Committee adjourned.


                                        D. H. Peak
                                        Secretary, Board of Trustees.


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