xt7vmc8rcf63 https://exploreuk.uky.edu/dips/xt7vmc8rcf63/data/mets.xml Lexington, Kentucky University of Kentucky 1937066 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1937-06-jul6-ec. text Minutes of the University of Kentucky Board of Trustees, 1937-06-jul6-ec. 1937 2011 true xt7vmc8rcf63 section xt7vmc8rcf63 





     Minutes of the Meeting of the Executive Committee of the
Board of Trustees of the University of Kentucky, Tuesday, July
6, 1937.

     The Executive Committee of the Board of Trustees of the Uni-
versity of Kentucky met In President McVey's office at the Uni-
versity, Tuesday, July 6, 1937, at 10:30 a.m.  The members of
the Committee present were Chairman Richard C. Stoll, James Park,
Robert G. Gordon and R. Miller Holland.   President Frank L. Mc-
Vey, D. H. Peak, Secretary of the Board, and Dean James H. Graham
were present.


     1. Approval of Minutes.

     The minutes of the meeting of May 3, 1937, were approved
as published.


     2. Financial Report for May.

     The financial report for May, 1937, was filed by the Bus-
iness Agent.   It was examined by the Committee and ordered in-
serted in the Minutes.


                                                  EXHIBIT "Bu


               Statement of Income and Expenditures
                        Month of May 1937



Previously
Reported



Current
Month



Fiscal
Year
to Date



General Fund Income
Fed. Appro.-Morrill-Velson
  Vocational Education Board
  State Appro.-Summer School
  Special Agr. Appropriation
  State Appro.-General
  Int. on Peabody Endowment
  Int. on Endowment Bonds
  State Appro.-Repairs to
    Buildings
 Federal Appro.-Bankhead-
    Jones
  Student Fees
  Student Fees - Summer Sch.
  Student Fees - U.H.S.
  Student Fees - El.Tr.Sch.
  Student Fees - Un. Ext.
  Miscellaneous Receipts
  Rent als
  Men's Dormitories



33,250.00
16,808.03
8,000.00
20,450.36
558,305.15
  2,205.56
  21,611.25

  8,320.97

  20,871.48
239,682.47
56,035.84
  9,225.00
  8,085.00
  14,753.90
  5,255.62
  2,034.00
  18,029.58



1.040 .924.21



4,750, 00
2,387.10

2,455.77
63,783.38



  309.55



38,000.00
19,195.13
8,000.00
22,906.13
622,088.53
  2,205.56
21, 611.25

  6,630,52



2,981.64    23,853.12
4,266.35   243,948.82
             56,035.84
  420.00     9, 645.00
  220.00     8,305.00
  1,107,95    15,861.85
  1,180.88     6,445.50
  160.00     2,194.00
  1,434.64    19 464.22
85,466.26 1,126,390.47




 





2.



Expenditures
  Instruction
  Administration, Expense
    and Maintenance
 Additions and Better-
    ments
            Total



683,525.48

227,629.69

16,201.09
927.356.26



76,501.84



760,027.32



26,199.87  253,829.56

  1,721.92   17,9.23.01
104.423-63 1.031.779-8B



Excess of Income over Ex-
   penditures           _113567.95      (18,95  7     94,610.58

Patterson Hall Income
Board                      55,346.55     1,162.70    56,509.25
  Miscellaneous Receipts        241.89        17.80      259.69
  Room Rent   Summer Sch.     3,920.10                  3,920.10
         Total              59,508.54     1,180.50    60,689,04



Expenditures
  Expense                    30,834.50
  Additions and Betterments     670.37
         Total              31,504.87
  Excess of Income over
    Expenditures             28,s003.67

General Fund Income      1,100,432.75
General Fund Expenditures   958.861.13
  Excess of General Fund
  Income over Expend.      141,571.62
  Excess of Expend, over
  Receit s for General
  Ledger accounts          (84,463.83



    5,074.38   35,908.88
    _______       670.37
    5,074.38   36,579.25

    (3.893.88)  24,109.79

    86,646.76 1,187,079.51
_  109,498.01 1,068,359.14

   (22,851.25) 118,720.37


_)  (2,096.74) _(86,560.57)



Excess of Receipt s over Ex-
penditures for the fiscal
year to date - General
Fund                      51
Excess of Receipts over Ex-
penditures for the fiscal
year to date - General Fund
Cash in Bank July 1, 1936 -
General. Fund
Cash in Bank Mlay 31, 1937 -
  General Fund



Experiment Station Income
  Hatch-Federal Appro.
  Milk and Butter - Cash
  Receipts
  Beef Cattle Sales
  Dairy Cattle Sales
  Sheep Sales
  Swine Sales



,7107.79



15,000.00

8,616.75
1,025.09
   982.39
 1,147.74
 2,914.09



(24,94?.99)



845.91
34. 51


30.00



32,159.80



32,159.80

52,785.93



84.945.73



15,000.00



9,462.66
1,Q59,60
982.3P
1,147.74
2,944.09



_




 





3.



Poultry Sales           2,527.99
Farm Produce Sales     3,263.63
Horticultural Sales        86.30
Seed Test                 831.. 05
Seed Inspection        23,275.29
Rentals                 3,401.45
Miscellaneous           2,185.11
Fertilizer-Fees        44,573.88
Public Service - State
  Appro.               17,218.36
Public Service - Misc.    349.10
Feeding Stuffs - Fees 57,495.98
Adams - Fed. Appro.    15,000.00
Serum - Sales           1,781.89
Serum - Virus Sales        95.30
Serum - Live Stock         31.57
Serum - Supply Sales       94.39
Serum - Misc. Receipts     27.00
State Appro.           42,099.39
Creamery - License Fees 8,217.04
Creamery-Testers Lic.   3,127.50



Creamery - Glassware
  Tested
Robinson - State Ap.
Robinson - MiiscRec.
West Ky.-State Appro.
West Ky.-Misc.Rec.
Purnell - Fed. Appro.
Bankhead-Jones-Fed.
  Appro.
Nursery Inspection -
  State AprDro.
Nursery Inspection -
  Fees



   768.90
12,359.52
3,735.00
11,069.56
12,126.56
60,000.00

39,469.02

1,666.62



148.74    2,676.73
73.87     3,337.50
              86.30
              831.05
          23,275.29
 94.67     3,496.12
 40.35     2,225.46
          44,573.88



1,903.98    19,122.34
  (65.60)      283.50
1,020.50    58,516.48
            15,000.00
            1,781.89
                -95.30
                3i. 57
                94.39
                27.00
4,262.82    46,362.21
             8,217.04
             3,127.50



1,349.66
(1,019.53)
2,362.07
    6.55




  166.66



  768.90
13,709. 18
2,715.47
13,431.63
12,133.11
60,000.00

39,469.02

1,833.28



  1,575.00                  1 575.00
398,138.46   l1.255.16  409,393.62



Expenditures
  Expense
  Additions and Better,
              Total
  Excess  of Income
  over Expenditures
  Excess of Receipts



304,291.62
18,383,74
322.675.36



75,463.10



over Expend. for C-en-
eral Ledger accounts 14,O.21,O



30,696. 66
   263.82
30,960,48



(19,705.32)


(13,888.52)



334,988.28
18.647.56
353,635,84



55,757.78


   132..68



Excess of Receipts over
Expenditures          89,8-
Excess of Receipt s over
Expenditures for the
fiscal year to date -
Experiment Station
Cash in Bank July 1, 1936
Experiment Station
Cash in Bank May 31, 1&37 -
Experiment Station



4B.30



(33,593.84)   55,890.46



55,890.46

(7.585.30)



48,305,16



-




 





4.



Extension Division Income
  Federal Bankhead-Jones
  Federal Smith-Lever
  Federal Add. Co-op.
  Federal Supplementary
  Federal Capper-Ketcham
  State Smith-Lever
  County and Other
               Total

Expenditures
  Expense

  Excess of Income over Ex-
  penditures

  Excess of Expend. over
  Receipts for General
  Ledger accounts

  Excess of Receipts over
  Expenditures



328,290.30
148,308,76
12,500jO0
39,818.2!i
36,800.97
97,146.47
16,351.13



11,931.10
3,134.66



328,290.30
148,308.76
12,500.00
39,818.29
36,800.97
109,077. 57
19, 485. 79



679,215.92   15,065.76  694,281.68


557,751.81   62,697.62 620,449.43


121,464.11  (47,631.86) 73,832.25



(47,102.16) _             (47,102,16)


74,361.95  (47.631.86) 26,730,09



Excess of Receipts over Ex-
nenditures for the fiscal
year to date - Extension
Division
Cash in Bank July 1, 1936 -
Extension Division
Cash in BankAt Mlay 31, 1937 -
Extension Division



26,730.09

48,500.09

75,230.18



Trust Fund Income
  Student Loan Fund
  Student Notes Paid
  General Ledger accounts
          Total Reoeints

Expenditures
  Expense
  Student Notes
  General Ledger accounts
       Total Expenditures
Excess of Expend. over Re-
  ceipts
Excess of Expend, over Re-
  ceipts for the fiscal year
  to date .- Trust Fund
Cash in Bank July 1, 1936 -
  Trust Fund
Cash in 3ank Mlay 31, 1937 -
  Trust Fund



3,254,89
3,356.40
2,801.70



96.81   3,351.70
352.18   3,708,58
         2.801-70



    9,412.99       448.99    9,861,98


       15.00                    15.00
       267.75                   267.75
   13,000.00                13,000.00
13_X282v75     _         13,282.75


   (3,869.76       448.99  3



(3,420.77)

7,472,75



4,051.98




 






5.



Summary
  General Fund Income
  Experiment Sta. Income
  Extension Div. Income
  Trust Fund Income
            Total

General Fund Expend.
Experiment Sta. Expend.
Extension Div. Expend.
Trust Fund Expend.
            Total



1,100, 432.75
398,138.46
  679,215.92
    3 .254.89



86,646.76
11,255.16
15,065,76
    96.81



1,187,079. 51
  409,393.62
  694,281.68
    3.351.70



2.,181,042.,02 113,064.49 2,294,106.51

  958,861.13 109,498.01 1,068,359.14
  322,675.36  30,960.48   353,635.84
  557,751.81  62,697.62   620,449.43
       15,00                     15.00
1,839,303.30 203,156.11 2,042,459.41



Excess of Income over
Expenditures



341,738.72  (90,0.91.62)



251,647. 10



Excess of Exnend. over Re-
  ceipts for General
  Ledger accounts



(127,743.09)



(15,985.26)



(143,728.35)



Student Loan Fund Notes
Excess of Receipts over Ex-
penditures fa-r the fiscal
year to date - Combined
Fund



3.088.65



352,18



217,084.28 (105.724.70)



3,440.82



111.359. 58



Excess of Receipts over Ex-
  penditures for the fiscal
  year to date - Combined Fund
Cash in Bak and on hand July 1,
  1936 - Combined Fund
Cash in Bank and on hand May 31,
  1937 - Combined Fund




               Abstract of item shown on Statement
               of Income and Expenditures as "Excess
               of Expenditures over Receipts for Gen-
               eral Ledger accounts 1343,728.35".

                               Debit

    Accounts Receivable      107,843,56
    Sundry accounts           35,871.29
    Insurance Paid in Advance     13.50



111,359.58

103,373.47

214 ,733.05



Credit



143,728.35




 





6.



     3. Real Estate - Proposed Purchases.

     The Business Agent presented the following letter from the
Assistant Attorney General:



                     Commonwealth of Kentucky
                     Attorney General's Office
                        Frankfort, Kentucky
                           June 25, 1937

     University of Kentucky
     Lexington, Kentucky

     Attn: Mr. Peak

     Dear Mttr. Peak:
                     I have examined the abstracts of the
     deeds presented to this office in the proposed con-
     veyance of the property described in said deeds
     from Mirs. Anna Purnell, a widow, to the University
     of Kentucky, and also the abstract and deed from
     Fred J. Benckart and Gertrude H. Benckart, his wife,
     Margaret B. Saloshin and Jake N. Saloshin, her hus-
     band of Lexington, Kentucky, and Alice B. Santen and
     Bernard Santen, her husband, of Paris, Bourbon Cointy,
     Kentucky, to the University of Kentucky.    These ab-
     stracts and deeds are in proper legal form and I ap-
     prove same as to form and legality.

                     It further appears from the abstract
     that the parties in each of the deeds can convey a
     good and sufficient fee simple title to said property,
     subject that is to the liens and encumbrances as shown
     in the abstracter's certificate.    I presume that the
     University will see that these liens and other en-
     cumbrances are cleared up before the purchase money
     is paid to the grantors in each case.

                             Very truly yours,

                               (Signed)  Hubert Meredith
                                         Attorney General

                               (Signed)  A. E. Funk
                                         Assistant Attorney General




 






7.



     4. Requisition Committee Report.

     The Requisition Committee filed written report of its action
each week from June 2, 1937, to June 30, 1937, inclusive. The
report showed orders made by the Business Office on the authori-
ty of the Requisition Committee in the manner prescribed by the
Board of Trustees and State laws, running from No. 6854 to No.
7795.   The report was examined, and on motion and second the
orders named therein were ratified and approved and payments on
said orders were authorized and approved.

     The following additional budget appropriations were approved
and allowed: $30,00, Buildings and Grounds; Credits of Budget,
accounts with amount of orders made by the requisition committee
not previously credited.

     Other budget additions shown in these Minutes.


     5, Allotments - First, Quarter - 1937-38.

     The Business Agent stated that he had received from the
State Department of Finance, Budget Division, advice of allot-
ments of appropriations for year 1937-38.

     Appropriations and quarterly allotments compared:



Name of Fund



Princeton Substation
Quicksand Substation
Agricultural Extension
Repairs
Division of Colleges
College of Agriculture
Summer School
Experiment Station
Service Laboratories
Nursery Inspection



Amount of Ap-
propriation

814,000.00
14,000.00
120,000.00
  8,000.00
660,000.00
24,000.00
  8,000.00
  48,000.00
  21,000.00
  2,000.00



Amount Allotted



$ 3,500.00
  3,850.00
  28,500.00
  6,000.00
161,000 .00
  6,000.00
  8,000.00
  12,000.00
  4,800.00
     500.00



6. Grants in Aid - Balance.

The Business Agent reported as follows:

     The Grants in Aid Account, after charging to it
only the bills rendered by the University Commons, shows
as of June 30, 1937, an overdraft of 81 128.60, a decrease
in the overdraft from June 30, 1936 of 43,033.10.




 






8.



     7. Uncollected Student Fees - Charged Off.

     The Business Agent made following report:

          Student fees not collected for the first semester
     1936-1937 amounted to $1,427.65 and for the second semes-
     ter, $4,317.64; total $5,745.29.   This is an increase
     in amount over the previous year of $1,772.99.   This
     increase may be attributed in a large measure to time
     allowed to students for payments because of flood con-
     ditions.  The percentage of unpaid fees to total fees
     remains lower, approximately .02 per cent.


     It was ordered that all unpaid student fees and student ac-
counts not in process of collection for the fiscal year ending
June 30, 1937, be charged off and not carried as assets on the
books of the Business Office.   Collections hereafter made on
charged off accounts shall be distributed in the usual manner,
but the Business Agent is directed to hold that part distributed
to University for orders of the Board of Trustees or Executive
Committee.


     8. Accounting tz Machines Proposed.

     The International Business Machines Corporation, of New York
and Louisville, asked permission to make a study of the procedure
of the Business Office in order to determine the requirements es-
sential for placing of the routine accounting on machines.

     Consideration was deferred, President McVey being requested
to have a study made of the proposal and to report to a later
meeting of the Executive Committee or Board of Trustees.


     9. Check Protection Policy.

     The following letter was reported:


                                  June 15, 1937.

     University of Kentucky
     Lexington, Kentucky

     Gentlemen:
          You have a Bank Account Protection policy in the
     United States Guarantee Company, being No. 19331, which
     was delivered to you at the time you purchased your check
     writing machine No. 350224 and which expires on July 25,
     1937.  This policy protects you for an amount of
     812,500.00 on account of Change of Original Date. Change
     of Original Number, Change of Original Payee, Change of




 





0



    Original Amount, Forgery of Authorized Signature, Fraud
    by Misrepresentation and $1,000.00 for Forgery of Sig-
    nature of M1aker, Drawer or Endorser.

         This policy was in force two years and our office
    being the sole representatives of the United States C-uar-
    antee Company in Kentucky, they have forwarded a renewal
    certificate to us for delivery to you.   The renewal fee
    for this protection will be $30.00.   We will be very
    glad to issue the renewal certificate to you and will
    hold it in our office pending your advices.


                               C. D. HARRIS & SONS COMPANY

                               By A. G. Harrison


     On motion and second it was ordered that the policy referred
to in the above copied letter be renewed.


     10. Insurance - Fire and Tornado.

     The President reported that the Committee appointed by the
Board of Trustees at the June meeting met in his office on June
10, 1937, and revised the Schedule of Fire and Tornado Insurance
for year 1937-38, and that the Business Agent was authorized by
the Committee to report the revision to the Directoraf Insurance.
The Business Agent then stated that he had checked the changes
with Assistant Insurance Director, Charles I. Brown, and that on
the date of this meeting he had received the insurance schedules
from the Division of Insurance.

     On motion and second the Business Agent was directed to have
the schedules tabulated and to present the tabulation to a later
meeting of the Board of Trustees or Executive Committee.    Requi-
sitions are to be drawn for payment of amounts due when such
amounts are ascertained.


     11. Requests for Legislative Appropriations.

     The President presented a statement showing proposed requests
for Legislattre Appropriations for University of Kentucky for bi-
ennium July 1, 1938, to June 30, 1940, to be presented for action
of 1938 session of Legislature.    Copies of the statement were
given to each member of the Committee for study and suggestions.




 





10.



     12. Organ Fees.

     By letter to Dean Paul P. Boyd, which was duly approved by
Dean Boyd, Dr. C. A. Lampert, Head of the Department of Music,
suggested that a flat rate of $15.00 per semester be charged
students for use of the organ in Memorial Hall for practice pur-
poses.

     On recommendation of President McVey, the suggestion of Dr.
Lampert was approved and the organ practice fee was fixed at
$15.00 a semester, beginning with the first semester 1937-1938.


     13. Budget Changes Approved.

     President McVey presented the budget for year 1937-38 with
changes and modifications found necessary since the meeting of
the Board of Trustees April 6, 1937.   The changes were read to
the Executive Committee and on motion and second the budget as
changed was approved (See Sec. 6, Minutes of April 6, 1937).


     14. Audit of Accounts.

     The Business Agent stated that pursuant to order of the
Board of Trustees meeting of June 3, 1937 (See Sec. 5), he wrote
to the State Division of Purchases the following letter:


                               June 11, 1937

     Mr. Frank Tanner
     Division of Purchases
     Frankfort, Kentucky

     Dear Mr. Tanner:

                     At the last meeting of the Board of
     Trustees the question of the audit of University books
     for the year 1935-1936 was considered and further dis-
     cussion was referred to the next meeting of the Executive
     Committee.   However, I was ordered to have cancelled
     purchase order #5121.   This order was made by the Board
     because it appears that the character of audit that
     is desired by the Governor and the Board is not such
     that can be procured for the amount named in purchase
     order 5121 and is deemed advisable to withdraw this
     order and make a new order when the Governor and the
     Board of Trustees have fully decided on the character
     of audit to be made.

                               Very truly yours,

                                 (Signed) D. H. Peak
                                           Business Agent.




 





11.



     The purchase order was duly cancelled asshown by following
advice of change in purchase order;


     Division of Colleges, Business Office, University of
     Kentucky, Lexington, Kentucky. Advice No. 1099, June
     12, 1937, Account No. 5000, to W. A. Hifner, Jr..,

          Above Purchase Order cancelled in full ---- $600.00

          By order of the Board of Trustees and Mr.
          Mr. D. H. Peak.

                               (Signed)  M. C. Howard
                                         Director of Division of
                                         Purchases and Public
                                         Properties.


     Mr. Gordon said that on a recent visit to Frankfort he con-
sulted the Attorney General on the question of whether or not
the employment of accountants for audit of University accounts
comes within the scope of powers of Board of Trustees.     The At-
torney Generalts conclusion was that the Board of Trustees has
the power to employ accountants, but that such employment is sub-
Ject to the approval of the Board of Finance.    Mr. Gordon stated
that he was unable to see the Governor at that time.

     It was suggested that an endeavor be made to get a mutual
agreement with the Governor, and Dean Graham, who was Dresent,
was asked to present the question to the Governor., President
McVey was Authorized to employ accountant when such an agreement
is made,   It was further ordered that the audit for 1935-36 be
the kind usually made and that the audit for 1936-37 be a detailed
audit.


     15. Travel of Staff (Out of State).

     President McVey quoted the following from a letter from Gov-
ernor A. B. Chandler:

          A memo is today going forward to Mr. Frank D.
     Peterson, asking that he set aside $2500 to be used
     to cover the out-of-state travel expenses of the mem-
     bers of the University staff for the Miscal year be-
     ginning July 1st.

     The President stated that this applies to Oollege only, and
does not include Experiment Station Out of State travel.




 






12.



     16. Report on Student Loan Fund.

     a. President McVey presented a report on Student Loan Fund
by Dean Jones.   It was examined and ordered inserted in the Min-
utes.


     Report of Student Loan Fund -- June 20, 1936 to June 20,
                              1937.

Number of Loans --------------------------------- 6

Of a total value of ------------------------------$295.00

Number of collections on principal ----------------468

Of a total value of ------------------------------$3,909.24

Total amount of interest collected --------------- 1,091.67

Notes outstanding June 20, 1936 ----------------21,901.42

Notes outstanding June 20, 1937 ------------------18,114.59

Cash on hand June 20, 1936 ------------ ,---- 3,840.33

Cash on hand June 20, 1937 ------------------------4,051.98

Amount from All-Campus Dances ------    ---------1,075.23

Amount from Traffic -------------------------------   100.00

Total cash on hand -------------------------------4,051.98


The following is copied from the Dean of Men's Report:

          For the coming year it seems to me that demands
     on the Student Loan Fund are likely to be heavy, caused
     by reduction of aid under NYA.   We now have invested
     $22,600 and on June 1st we had in cash $4,051.98, a
     total of $26,651.98.

          Some debtors are still paying by monthly payment,
     but there are scores who have paid nothing.    Some ac-
     tion  should be taken about these at once.    I think it
     safe to say that a good collection attorney could col-
     lect $5000 without bringing a suit.    The fact  that
     the notes are in his hands would induce many to pay.
     We must also remember that a number of these notes
     will run out by limitation before long.




 






13.



     b. Commenting on the question of employment of attorney
to make collections, such action was considered worth while.
Dean Jones was authorized to consult Attorney Lindsay Thompson,
Lexington, Ky., who has heretofore been employed to collect cer-
tain Student Loan notes and to make agreement with him for
handling collection of other notes deemed advisable to put in
hands of an attorney.

     c. The transfer of 8250.00 to Student Loan Fund from Traffic
Fund (SundryLedger Account) recommended by Dean Jones was ap-
proved and the President was authorized to have the transfer made
in the Business Office.


     17. Summer School Registration.

     Report of Registrar:

                                    June 16, 1937


               Memorandum for President McVey

          The registration today has reached 1725, which
     is 101 more than the total at the close of the regular
     registration period last summer.   It is 160 more than
     the number registered on the third day last summer.

          After the close of registration last summer, the
     number was increased to 1722 by those registering in
     the middle of the term for the last 2t weeks.

                                  (Signed) Ezra L. Gillis
                                            Registrar.


     18. Tablets on Buildings.

     The following estimate for making and putting tablets on
buildings was presented:


                                     June 24, 1937

     President Frank L. McVey
     Campus

     Dear Sir:

     .I wish to submit the following estimate for ten or more
     bronze tablets, 17"1 x21-1/2", for the University of Ken-
     tucky; same as now installed, using same type lettering;
     following type-written data for each tablet to be fur-
     nished by University of Kentucky; Tablets complete with




 





14.



    rosettes, drilled and sounter-sunk ready for install-
    ing.

    Price per tablet ..... .       ..60.00


                            (Signed) C. D. Kennard,
                                     112 Pinoak Avenue
                                     Lexington, Ky.


     19 History of University of Kentucky Federal Writers Project.

     President McVey stated that he had had a conference with Dr.
U. R. Bell, State Director of the Federal Writers Project in
Kentucky, and stated further that it was suggested by Doctor
Bell that a history of the University of Kentucky be written
through the agency of the Federal Writers Project, the Universi-
ty to provide funds for publication.   President McVey stated
that the cost of publication of 1000 copies will be about 91500,
and that special funds now on hand may be used for such Durpose.

     The President stated that he is favorable to the project,
there being only partial write-ups of the University history,
and that he hoped that these write-ups and other facts may be
coordinated into a complete history.   He presented a tentative
outline of the proposed history with comment thereon by Pro-
fessor T. D. Clark.

     The project was approved on motion and second, and the Pres-
ident was authorized to make application for permission to pub-
lish the history.   Before the work is published it is to be
subjected to survey by the University for approval.


     20. Cooperative House.

     President McVey reported that plans and specifications had
been prepared for the construction of a Cooperative Home for the
Department of Home Economics, College of Agriculture, but that
it was extremely doubtful if the home could be built within the
twenty-five thousand maximum limit set for the cost of this
building, and that therefore the project should await a decline
in construction costs or the plans must be modified in accord
with existing prices.

     Therefore upon motion duly made and seconded, it was re-
solved that the College of Engineering is instructed to further
study the circumstances and report at the next meeting of the
Board.




 





15.



     21. Rental of Practice Rooms for Department of Music.

     Continuation of rental of house on Harrison Avenue from M-rs.
E. W. Flynn from September ) rjiWvasto June 1, 1938, at *$60.00
per month or $510.00 for thqaproved.     Mrs. Flynn agrees to
take care of the musical instruments for summer months.


     22. Heating Dean Cooper's Residence.

     Dean Cooper's suggestion:

                                    June 29, 1937

     Dear President McVey:

          A new boiler of large capacity was installed
     in the horticultural greenhouse on the farm last
     year.   It is located approximately 225 feet from
     the director's residence.   I wish to have authoriza-
     tion to take into consideration the heating of the
     residence from the boiler.    Such preliminary studies
     as have been made indicate that it can be made ef-
     fectively and with only a moderate increase in cost.

          If the connection is feasible and it would
     be approved by the Board, I shall be glad to pay
     average costs which I now pay for fuel or any other
     sum which would be determined.    It would be not only
     a great convenience but would eliminate the necessity
     of investment in two heating plants.

                             (Signed) Thomas Cooper
                                       Dean and Director


     Dean Graham commented on the proposal and after hearing his
comment Dean Graham was authorized to assist Dean Cooper in work-
ing out plan of heating the house and to put the plan into op-
eration.


     23. Addition to Buell Hall.

     The question of proposed addition to Buell Hall being re-
ferred by the Board of Trustees at the June 3, 1937 meeting to
the Executive Committee (Sec. 22), President McVey then present-
ed some plans for an extension to the present Armory and ex-
plained that it was proposed to execute this work with relief
labor under the Works Progress Administration and by the use of
salvaged building materials already in storage upon the campus.
The President further stated that it was estimated that it would
require approximately four thousand dollars of University funds
to purchase cement, sand and other new construction materials
necessary to properly execute this work.    During the discussion




 





16.



of this project, Colonel B. E. Brewer was invited to be present
and upon arrival read and presented the following -s tter upon
the subject of aforesaid extension to the Armory:

                                         July 6, 1937


     Gentlemen:

          I want first to thank Dr. IIMcVey for the opportunity
     to appear before this committee and explain the needs of
     the Military Department.

          Our present Armory was erected in 1901, when the en-
     rollment at this institution was less than 500 students.
     Due to the large increase in enrollment since 1901, the
     Armory has, for many years, been inadequate.    The inside
     dimensions are only 45 by 90 feet.   Arm racks surround
     the entire Armory walls, taking off 4 feet.    This leaves
     a floor space only 38 by 82 feet.   Some of our companies
     now have 180 men enrolled.   When we attempt to crowd 180
     men into 3,052 square feet of floor space, we have approx-
     imately 16 square feet of floor space per man.

          This year, due to the rains in April and May, we
     lost 30 hours' instruction out of 341 hours scheduled,
     or approximately 1/3 of the time was wasted.

          When the ROTC Unit was established at the Univer-
     sity of Kentucky, both the United States Government
     and the University assumed certain mutual responsibil-
     ities..  The United States Government, through the War
     Department, assumed the responsibility of providing
     certain clothing, equipment, and supplies for the Unit,
     and an instructional staff.   The United States Govern-
     ment has met its obligations in a fairly efficient man-
     ner.  We now have approximately 885,000 worth of cloth-
     ing, arms and equipment on hand for the maintenance of
     the Unit.   In addition to this, the War Department spent
     more than 864,000 this last year to maintain the Unit.
     This was a direct cash outlay and included the salaries
     of the instructional staff, renovation and replacement
     of clothing and equipment.   More than ql2,000 was paid
     out in actual cash to students enrolled in the Advanced
     Course.

          The University has met its responsibilities to a
     certain extent in that it has