xt7wpz51kg1g https://exploreuk.uky.edu/dips/xt7wpz51kg1g/data/mets.xml University of Kentucky. University Senate University of Kentucky. Faculty Senate Kentucky University of Kentucky. University Senate University of Kentucky. Faculty Senate 1940-12-09  minutes 2004ua061 English   Property rights reside with the University of Kentucky. The University of Kentucky holds the copyright for materials created in the course of business by University of Kentucky employees. Copyright for all other materials has not been assigned to the University of Kentucky. For information about permission to reproduce or publish, please contact the Special Collections Research Center. University of Kentucky. University Senate (Faculty Senate) records Minutes (Records) Universities and colleges -- Faculty University of Kentucky University Senate (Faculty Senate) meeting minutes, December 9, 1940 text University of Kentucky University Senate (Faculty Senate) meeting minutes, December 9, 1940 1940 1940-12-09 2020 true xt7wpz51kg1g section xt7wpz51kg1g  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1 . ,. ~ . . , J ' _. 1.. v , .1 Q .\

finute es or tne Univer91ty Senate ~ movember Lb, 1340
° vaan 9/9 “ a 1«« 1 "arronv Pictrtion and E3: Pi‘eirlino. Four
19 -.lj_3«~/ )1» 9‘} D» u, 1—] T108: . C» L1 1 fi _)

credits ench.

_9o nonroved the followinr reeemmuho tion from the recuity of

l
the Lolleqe of Arts end Sciences:

‘ooointment of a committee to serve with

‘3.)
p.
(9%
C“
0

“The fagulty 1ec0'nmend

an eQ1391 nuyn er 0: etudents selected by the Student Government Asnoci9‘ion,

these to comrose e 10i,nt committee to coneider the enforcemenfi of existing
3 3

rules concerning owl at ting among Stu ents or the edootion of 9 new nl9c.

f ‘ i; m=ie no of ualn

’he Senate Committee as subseouentiv envointed,
Ruiner, ohnirmnn. C. C. Ross, and Lawrence Bradford.
President Cooner asked for an exnreseion of oninion from the Senat— 99 to
how student netitions for new organiéetione should be
gested that such netitione mivht eioner cozne directtv To

annrovnl, or th9t they might

.D
‘1’

1 0

1d submitted to the Sen9te bv the Council, with sucn recommendations as
seemed desirable, After some di9c u99ion of the fires ' ' u
rezeruir new student onpnnivetion: 9nd of the nract
Obs e ed in r-vLeVir Detitio on9 for sun g y ‘
thatr a committee of three be annointed to st
lowed in reviewing and n99 ing on renuests for new organize 1S; this

ft becc to the Sen9te at it

4
,_.

committee 3 reno
sub9enuent lV ennointed by ?resident Cooner, includes Professor Trimble,
Chairm an, De~n Blending, and Professor Konniue.

President Cooner also asked the Fennte whether or not it wished renorts
from its standing committees. On mo i

on duly se econded, the Senate voted

if) 0'“

that the steniing committees of the en9te should renort to that body annu~

ally.

 
  

Secretary

T‘Y SENATE

 

The UniVereity Senate met in the Aesembly Room of Lafferty Hell, Monday,
December 9, 1940. Fresident Cooner nresided.

The minutes of November 15 were read. On recommendation by Professor
Weaver, Chairman of the Curriculum Committee, Physics la and lb were added
as orercouisites to GeolOgy 2129 in the rero rt of the Curriculum Committee,
There being no objection to this addition, the minutes were apnroved with
this correction.

m . ~ .
ihe IO N — ,, 1.» » 1 , .
lio’lnt TCDOIt ”as Teao to tre Senate from the snecial committee

annolnted at the nreviou$ meeting to consider the rule governing oetitions

 \j

‘:9

Minutes of the University Senate - December 9, 1940

for new student orgwnizations:

,/

1. 50 student Organization may be formed in the University without
the permission of the Senate and no change in the character of the

regulations of

aDDI‘OVal .

such organizations may be made without the Senate's

2. Petitions for new student organizations shall be submitted to the
University Council which shall, through its secretary, present recom~
mendations for final action to the Senate at its next regular meeting.

3. Each petition to form a new organization must be accompanied by
a cony of the constitution, charter, by-laws, or, in the absence of
these, by a statement of the purtose of the organiZation, qualifica~~
tions for membership, and the financial obligations of members.

4. Petitions for permission to form new organizations must not in-
clude the name of any student on probation.

The report was approved and adopted as a part of the rules of the Univer~

sity Senate.

At the request of President Cooper, the Secretary read to the Senate the

followin statement re ardin~ the nro osed Civilian Pilot Trainin 2
g 8 8 P 8

At a meeting of the Executive Committee of the Board of Trustees on
October 18, 1940, the President of the University was authorized to
make formal application for participation of the University in Civil—
ian Pilot Training. This application was made November 6, 1940,

If the application is approved, the University will be responsible

for 48 clock hours of instruction in a ground course, to include 24
hours in meteorology and 24 hours in navigation.

The administration is interested in having the reaction of the Senate
to the uroposal to narticinate in this work, assuming the application
is approved, and more specifically would like to know whether the

ground course should be offered informally without credit, or whether

it should be set up as a regular course

for credit.

On motion by Professor C. C. R055, duly seconded, the Senate voted that for
a period of a year the courses required for the Civilian Pilot Training be
offered without credit, and that at the end of that period the Senate again

review the matter in terms of recommendations

the work.

Professor George K. Brady read to the Senate
Library Committee:

”LIBRARY COMMITTEE REPORT TO
Mr. President and Members of the Senate:

It has been several years now since the
privilege of making a report to this body on

made by those resoonsible for

the following report of the

THE SENATE

Library Committee has had the
the state of the library and

 

 

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Minutes of the U iversity Senate ~ 3 cember , 1%40

of nresentinq to the Senate some of axe nrrblems which we will hwve to

face in the no 11‘ 3.113211%. e thin}: : t .v-sll to '10 to s so the? bh«_): an th ‘1
Canons who are interested in the welfare and de ve .onment of the Library ,.?1
may be 1 oruei a ti +he state of aifairs and may form their juigments l

on a bd§l" of facts. The renort may also serve to show that the committee g

is not ouite as moribund as Dublic and ngivate intimations would indicate. ‘

 

,

The nresent building in which the main library is housed was commietea
eni ocuunied in 1031 At that time the total number of volumes in the li~
brarv was 110,000 end it looked then as though toe nresent structure was
la:ge enough to allow for future exnension over a fairly lone r
ye rs. There was adequate room for exnension un to 2 Quart
volumes and at that time such a number looiei like a 'One f

a V
event”, but now nearlx ten veers later we have reache el tne tote,~ 0
volumes, and our shelving nroblem has become a serious one. 1. ad“

d?ticn,
there are in the librarv some 30,‘DOO volumes of dunlicates, s ate documents, “a”.
and other unassimilated meter"gl<. “ifi

Shen the nresent builiinq was constructed a temnorarv rear wall was
built so that the stacks could be extended back without too mic' l
1 t

e
exoense. fine Library Committee thinks that it 1 ime for the adminissra—

(1}

tion to consider wavs and means of m king this extension. Anv other solu—
tign is e temnorarv e: {pelient wth will handicap the general eff iciencv of

the library. .

Amon q the temnorarv exoeCients is the sug estion that the nresent cubic
cles be el 1 mir eted and toe stacks extended to the nresent back well. But
to do this woulo force users of cubicles into already overcrowed reading

rooms, and the lOan desk libre.r

j)

g

en renorts that uring the habitable nor-

1
tions of the year the cubicles are extensively used. Tie inefficient hea.t

Ho
5
m

sys em mal-:es the cubicles uncomfortable during cold weather, but dur*

1ne the summer months esoec1ally they are extensively used, and it is durc ;
inv those months that all t: e other readinz room facilities are overtaxed.

21 ._
Furthe M30 8, at the nresent rate 5 Mon ' ition, this elimination of the *\
on

em

ui
oicle: would only meet the situation fo two ani at the most three yea ,rs .

Another temnorarv exoedient is to move some of the nresent stacks in~

to the work and storage rooms in tne basement. But this is no more desires
his then the elimination of the cubicles. A library needs work rooms to
functiOn nronerly, and elresdv we have had to move lurge quantities of ma"
teriql to the basement of Wemorinl Well becusse there is no room to Care
for or handle it in the main library. Therefore, the on ly real solution
to the sit uat 131*. is the extension of th stacks, and this can only be eC~
comnlished bv the ective coooeration of the administration in nroviding
the meals.

In all fairness, tne Librarv Committee feels that even this solution
will but nertially solve the situation. As the stack canacity is enlarged
the use of the librarv becomes an increasing nroblem. The nresent reading
rooms are overcrowded, and incr eased use will only accentuate the diffi~ 'i"
culty. As en exemnle, the tree sent referenCe room is ranidly extending its 1
facilities for reference work. This is highly desira bl.e for an increasing

 Minutes of the University Senate _ December 9, 1940

nroqram of advanced work at the institution, but as the number of reference

books increases so does the use of the room. As the library is constructed

the nossibility of extending '3 room is very difficult and exoensive. The
Q

tlll
hallway entr.nce on the west blooks off the nossibility 0 extension in one
1 e c

direction, an roansion either t the front or to the si‘e is financially

Out of the question.

AS a further examnle, the case of the reserve reading room for the use
of undergraduates may be cited. Theoretically the students who go there
should want to use reserve books, but frequently they use the room because
they want to study where their friends are. The result has been congestion
so nronounced that the library authorities have had to request students not
to use the room unless they are actually using reserve books. This reouest
has had very little effect on the congestion of the room because students
who wish to remain in the room with their friends surround themselves with
some reserve books and continue working with their text books. There has
been some cooperation; however, on the tart of students in this regard.

What the final solution to this sort of congestion may be is at nresent
beyond the collective imagination of the Library Committee, unless it be the
construction of a new building in which the entrances and hallways shall be

so nlanned as not to blook future extension of the main units of the library.

In this connection it might not be out of nlace to call the attention
of the Senate to a movement, which has recently started in this country, of
building central depository libraries where individual libraries can send
surulus and little used books for storage nurnoses. Such a deoository li-
brary, financed by Harvard College, is being built for the New England area
in Cambridge, Massachusetts. There is n0w a clan afoot to build such a
denository library in the middle west near Chicago to serve the same Dur—
pose for institutions in this area. A representative of the Carnegie Founda'
tion, which is considering financing the building of such a library, recent~
ly, visited our library to see how much advantage we could take of this de-
nository library, if the plan materializes.

Dr, Fall, the investigator in question, renorted his findings to the
Library Committee. He nointed out that our library is still in a formative
stage and that our collection is largely a working collection. Consequently,
we could not hone to derive as much benefit from such a deoository library
as larger institutions where they have accumulated large numbers of little
used books that could be nrofitably housed in this manner. For instance,
the UniVersity of Illinois has a large collection of catalogues from schools
and colleges all over the country. They have tried to make this collection
annually as comolete as oossible. Obviously such material does not have
wide use, but it is far too valuable not to be aVailable some olace, and a
depository library where the occasional snecialist might go is the solution
to the handling of this problem. But as yet this situation does not anoly
to us here at Kentucky. Dr. Fall suggests that if we could find ten thou—
sand volumes in the way of dunlicetes, etc., we should enter into the orc-
oosition so that we may have the advantage of borrowing from the denository
when the need arises. With this the Library Committee is in symnathy. The
annual rental for placing 10,000 books in such a deoository would be about
one cent Der volume and this would not be nrohibitive.

 

  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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becemoer a, 1340

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Minutes of the Unive.

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ihe subject oi denortmentrl libraries on the cnmous is one thn‘
filled wit} f ?

ire and brimstone.
true to its best e nvictions if it fbiled t

t
ommittee would not be
' 4
L

ter. Frankly, we believe thot the best int

the University, will best be served bv 8

Consequently, we View with some misgi he tendency on the census to

v
soread deoertmental libraries about in th s nlqce and that without too

fact tindinr commit'
I , _

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much regard to their efficiency when so nleced.

"V i

A
of the main Library Committee has just finished an in‘
+

situalion. a‘me of the dennrtmental libraries ere illrhovsed, in con“
gested ounrters, with noor lighting and other faci ities. Une denart~
mental library is so congested that during the summer seSions the atten~
dent has to sit outside the room to allow readers the :cant soece avail—
able. In others the eouipmcnt is so lamentable as to be funnv f it

o w
d
D“
(D

)-

were not n-tiful. In still others the service which is rendere

t

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users is inadeodate because the libraries are no» kent ooen a suffici

e t
number of hours a day. In the majority, service of attendants is nrovided
r

by students working under the N.Y.A. and this sort of service, howeve
.p

willing it may be, is seldom efficient or satis ectory. Others are h

o
in the brdite offices of nrofessors where they are nractically closed to
e user excent at the will of the nrofessor who occunies the
office. And finally in this connection it should be nointed out that
these de artmental libraries are housed in buildin7s which are frecuently
uninhabitable during evening hours in cold winter months. ihen the rest
of the building is otherwise not in use it is exnensive to heat the whole
b0 allow the
eumonis.

building to service one room, and the usual answer has been *
attendant and any stray readers to take their chances with nn

In this matter the Library Committee realizes that there is at ore~
sent no ouestion of consolidating all dennrtmental libraries with the
central library because the nresent congestion in the central library
makes this imoossible. Even if it were nossible, Such a consolidation
nrobsblv would not be desirable in all instances. SOme denertmental lir

rnries meet the needs of students in laboratories adjoining the libraries

in question. And where this can be shown to be the Case the Library Com*

mittee would be the last to suggest any consolidation with the main library.
But in everv such ones we feel that the University Library should have sole
charge of service in these libraries and of the cataloging of all an books

and neriodicols; and esnecislly should all materials in such debartmental

libraries be incornorated into the main catalogue of the University Library.

This would reauire the emnloyment of additional emergen y catalogers, but

it should be undertaken before the situation gets further out of hand. We

are glad to renort that this incorporation of holdings has already been
started in he case of the Exoeriment Station Library.

We olso believe that Where 1n toe same building there are two or more

1

libraries or collections dealing with closely related subjects, such col—
lections should be consolidated into one library with suitable reading
room facilities, lighting, and trained sunervision.

Further, we believe that all books and libraries belOnging to the Uni“

versity should be actually (and not merely nominally) under the sunervi-
sion end control of the University Librarian, this to include transfer of

, 'V“ .
[2| \

 I
l
I
i 7
Minutes of the University Senate — December 9, 1940 'q,

the staffs of the Exoeriment Stfition Library, the Law Library, and the Uni-

‘Rg. versity SChDOlS Library to the bUdEEt and Dayroll of the University Library- '9 '3
3f

‘N This transfer is in strict conformity with the rules of the Board of Trus- Ti .T
f tees, and any other sort of control is a direct usurnation of authority. ‘”
E It is the only nractical way by which library efficiency can be achieved. V

i As matters now stand unavoidable and extensive dunlication takes nlace which i
i could be trevented with integrated control. I

 

The Committee likewise th nks that when the nroblem of eouinning a ; lTfl
denartmental library arises the sunerv »ion should be under the control of ‘ivmy
the head librarian. ‘ f d

’4.
{’1

Firally, the Committee believes that the housing of departmental li'

braries in nrivote offices is an ineffective and inefficient arrangement, ‘1 u

conducive in no way to the best interests of the library users on the oam~ ‘wiiw

nus. Furthermore, there are instances in which the University Library ii

books become mixed with the nrivete collections of individual nrofessors; I

9'”! this is a source of added confusion. These Dractices Can only be elimin~ 9‘9

v v ated with the active cooneration of the administration. In the nast the I

I administration has exrressed nassive onoosfifion to the situation but us to

the nresent no nositive stand has been taken. The Committee feels strong-
ly that it is now high time something Was done in this regard.

BUDGETARY sorelnsnirlows ' '

1
Under this heading the Committee feels that there are certain factors 3
about which the Senote should be informed. The budget for the administrn' ‘ i
tion of the University Library has remained substantially the same for the i d
! past several years, and we take the figures of the 1938*39 budget as illus— y: fl
: trative of our noints in this matter. The total budget for that year was
3 $54,255.00. 05 this sum $34,100.00 was snent on salaries; $8,000.00 was
snent for new books; $6,000.00 was spent for neriodicals, continuation sets,
etc° This makes a total of $14,000.00 which may be snoken of as the sum ‘ .
spent on the annual improvement of the collection in the library. The ‘ 5 if
‘Ih $6,000.00 spent for periodicals is not sufficient to sunnly the neriodicnls '1 ‘
’nl which a library aspiring to meet the needs of an expanding graduate school " 'hfl
! should have. Perhans twice the sum would be nearer the sum needed. How— V “H
i ever, our chief concern is with the amount snent annually for books~w ‘. i“
l $8,000-00. This amount as you all know is mostly broken un into the small ‘C NW
I
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1

 

sums allotted to each of the many departments on the camnus. The sums j "tm
range from $300.00 to $25.00, depending either noon the needs of the denart- If y?
ments or their interests in acquiring new material. The largest denartment~ ‘ i
a1 annronriations would not be snoken of as munificient, and we do not i.E'
think the smaller ones could be Called extravagant. But it is clear that
money snent in this way will not materially imnrove the book collection of
the library. It will not fill un those vast holes which exist in our col— ‘l :m
lections because we have started late. At the best such small annual annro' ‘
nriations will help to keen us abreast of current nublications in various
fields, and even here none too adequately. ,

M In the cast three years the administration has given some serious: cvnv
W sideration to this matter; and for two of those years we have had a snecial

’ apnronriation of $30,000.00 which was to be used for the imnrovement of

‘ the working book collection of the library. The Library Committee has tried

to see that this money was snent for research materials. During the neriod

   

 -u

Vinut s of the University Senate n Becember 9, lde

from 1333 to 1940 the lznrarv use HCQUIL‘U, on de I leu shtciml ch ioniig

e
519 2; (31-1119: ware ~.1:‘31-1.Q;_21LC(:‘2,. set-s. M
lFTS ws snenb for Ihe Rri "3 g'f

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lwo thouSand two hundred n nety~six dol.
s

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{in}?

- .~ ,3 I Tiltiluli.
tion, 11,0/5 Vulumea. 01 Luis uObal 4

-. . . I ‘
Parliamentary sets and “command” pacer

int sets accuired during this rerioo, and 143 set; and runs of 0
€\ 4

 

Gals. One hundred seventy—one new titles w;re aoded to the reference 3

. ‘. . ‘ !

collection, totaling 1,?57 volumes. She runs of marijoicnlc ooupni ucces~ l
. a "r \ 1 V - ~ ' ,1‘ - ".3 'l i T, n 3 -H~' — .

git ted the {11301 pg 01 ‘3" all” tonal current 13311011011 LIIQCNJL LLO-Lf:, I

 

i
anti lb continuations were mddei to the library.

 

 

 

 

 

Tue gift of $5, 000 (0 by the Gene'al Educativn Botrd for library
materials in arricultural ec onon ice and sociology rfisulted in tne eddi—
tion of 1,769 volumes for the t.no year uerioC~ This gift Vill be oon~
tinned for two years more.

The aenronriation of $30 000 T0 fo r two successive were needs some
nt

further comment. From the noi of View of efficiency

 

 

i s
that such sunronris Iions must be snent entirely during the year f
,he anorouriation is made. do .ks and neriodical sets Cannot o
as one does tons of steel, and they must be located before they can be

 

 

 

m' ' .

bought. inis orocess L?k€$ time and one must wait until a desirable

4

item is available on the market. lne necess ity of snending money before 4
l

a certain fixed date freouently forces t;e COmmitiefi to snend mone ey less

 

efficiently than it otherwise would, and to acouire material which would
rate as second or third choice. This is esnecielly true in View of the

unsettled situation in iurone which has unset the book market comule-te ly.
Acquisitions from England are uncertain and frvm the continent imuo o