xt7zw37kqm5b https://exploreuk.uky.edu/dips/xt7zw37kqm5b/data/mets.xml Lexington, Kentucky University of Kentucky 19380119 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1938-01-jan19-ec. text Minutes of the University of Kentucky Board of Trustees, 1938-01-jan19-ec. 1938 2011 true xt7zw37kqm5b section xt7zw37kqm5b 






     M^inutes of the Regular Meeting of the Executive Committee of
the Board of Trustees of the University of Kentucky, Wednesday,
January 19, 1938.


     The Executive Committee of the Board of Trustees of the Uni-
versity of Kentucky met in President -MlcVeyts office at the Ui-ni-
versity, Wednesday, January 19, 1938, at 10:30 a.m.   The members
of the Committee present were Chairman Richard C. Stoll, R. Mu.-
ler Holland and Robert G. Gordon.   President Frank L. Mo.Vey and
D. H. Peak, Secretary of the Board, were present.   The Secreta.-
ry stated that he had received a telephone message from the
secretary of Mr. J. B. Andrews In response to his notice of the
meeting.  His secretary expressed   Anr. Adrews' regrets that ill-
ness prevented his attendance.   The Secretary of the Board was
asked to write fMr. Andrews, expressing best wishes for speedy
recovery.


     1. Approval of Minutes.

     The minutes of the meeting of the Executive Committee of
December 14, 1337, were approved as published.


     2. Financial Report.

     The financial report for Decemaber, 1337, was filed by the
Business Agent.   The report was examined by the Cominittee and was
ordered inserted in the Minutes.


                                             EXHIBIT "B"

             Statement of Income and Expenditures
                     Mlvonth of December 1937



Previously
Reported



           Fiscal
Current    Year
iMonth    to Date



General Fund Income
  Fed. Appro.-Lorrill-Nelson  11,426.66
  Vocational Ed. Board        10,454.f3
  State Aopro,-Sum. SchoQl     8,000,00
  Special Agr. Appro.         10,; 00.00
  State Appro.-General       307,094.39
  Interest on Peabody Endow.
  State Appro.-Repairs to
    Buildings                  4,280.03
  Federal Appro.-Bankhead-Jories7,843.98
  Student Fees               123,687.49
  Student Fees-Summer Sch.    62,318.65
  Student Fees-UH.S.           4,835.00
  Student Fees-El.Tr. School   3,930.00
  Student Fees-Univ. Extension 7,658,33
  "iscelvlieou- Receipts       2,879.64



5,713.33
2 ,:83.1C

2,000.00
11,010.17
   400.00

   7 1. 7
 3,N24. 1
 5,260.86
    64.00
    165.00
    70.00
 1,158.33
 2,867.65



17,132.09
13,438.09
8,000.00
12,000.00
318,104..5M
    400.00

  5,000.00
  11,774.t7
128,948.35
C2,382.65
  5,000.00
  4,000.00
  8,816.66
  51747.29




 




2.



Rentals
.,!en' s Dormitories
                Tot E 1



   723.00
 8,890.83
574,028.93



  125.00
  505.29
36,967.75



   848.00
   0,396.12
63.0,996.68



Expenditures
Inst ruction
Adin. Exp. & Maintenance
Additions and Betterments
                 Total



339,706,64
119,612. 48
  9 ,537.62
468,856.74



77,668.62
355255: 84
l2 ,6 13 07
115, 538. 43



417, 37 5. 26
154,868.532
512,151.59
584. 39b. 1?



Excess of Income over Ex-
penditures



105.172.19



(?78.570. 66)



Patterson Hall Income
Board                      29,932.40
Miscellaneous Receipts           .50
Room Rent - Summer School   1,!532,56
                Total       31l86_5.46_

Expenditures
Expense                    10,464.35
Excess of Income over
    iexpenditures           21,401.11

General Ledger Income       605,894.39
General Ledger Expend.      479,321.09
  Excess of General Fund
  Income over Expenditures 126,573.30
  Excess of Expenditures
  over Receipts for General
  Ledger accounts         (111,653.67i
  Accounts Payable          ( (19,802,13
  Excess of Expenditures over
  Receipts for the fiscal
  year to date - General
  Fund                      (5,082.56'
  Excess of Expend, over
  Receipts for the fiscal
  year to date - General Fund
  Cash in Bank July 1, 1937 -
  General Fund
  Cash in Bank December 31, 1937 -
  General Fund

Experiment Station Income
  Hatch   Federal Appro.      7,500.00
  Milk and Butter -Cash Rec.  4,306.24
  Beef Cattle Sales              73.00
  Dairy Cattle Sales            752.07
  Sheep Sales                   546.50
  Swine Sales                   117.73
  Poultry Sales                 652. 63
  Farm Produce Sales            612,25
  Horticultural Sales         1,020.02



490.40
14.27



30,422,80
    14.77
 1,932.56



      504, 67    32.370.13


    5,616.73      16,081.08

    (5,112.06)    16,289,05

    37,472.42    643,366.81
  121,155.16    600,476.25

  (83,682-.74)   42,890.56


)  66,230.70      (45,622,88)
  _____________  j ~(1 .802. 19)  



L1(17, 451.9~)_ _(22,53t, 51)



(22,534.51)

89.788,13



67, 253. 62



910,71
15.00
112,65
260.00
253.47
114.34
333.38
21.00



7, 500. 00
5,216, 95
   88.00
   864.72
   806. 50
   371.20
   766.97
   945.63
1,041.02



26 .601. 51



, .




 




3.



Seed Test                    424.37
Seed Inspection           10,025.31
Rentals                      573.35
Miscellaieous                167.64
Fertilizer - Fees         18,602.50
Public Service - State
     Appro.                 8,658.44
 Public Service - Misc.Fec.    55.00
 Feeding Stuffs - Fees     26,932.91
 Adams - Fed. Appro.        7,500.00
 Serum - Sales              1,526.03
 Serum - Virus Sales          144.43
 Serum - Supply Sales          74.07
 Serum - Misc. Receipts        25.51
 State Appropriation       18,650.99
 Creamery License Fees      9,501.96
 Creamery - TesterstLic.    2,115.83
 Creamery - Glassware Test.   307.87
 Robinson - State Appro.    5,885.50
 Robinson - Misc. Receipts  1,535.04
 West Ky. - State Appro.    6,369.87
 West Ky. - Misc. Receipts  6,776.20
 Purnell - Federal -ppro.  30,000.00
 Bankhead-Jones-Fed.Appro. 20,601.76
 Nursery Inspection - State
 Appro.                      900.00
 Nursery Inspection - Fees  1,570.00
                   Total   203,514.14

Expenditures
Expense                  161,511.80
Additions and Better.      4,417.73
                   Total   165,929.53



Excess of Income over
Expenditures             37,584,
Excess of Receipts over
Expenditures for General
Ledger accounts           3,515,
Accounts Payable         (11,535
Excess of Receipts over
Expenditures             2t,565
Exdess of Receipts over
Expenditures for the
fiscal year to date -
Experiment Station
Cash in Bank July 1, 1937 -
Experiment Station
Cash in Bank December 31, 1937 -
Experiment Station



  254.55
  690.60
2,144.67
   37.23
   20.00

1,684.05

2,949.75

  104.03
    5.10
    16.75

3,597.00
   13.50
   55.00
   35.42
1,116.58
  300.69
  700.97
  248.26



  180.00

16.174.70



   678.92
10,715.91
2,718.02
   204.87
18,622.50

10,342.49
    55.00
29,882.66
7,500.00
1,630.12
   149.53
   90.82
   25.51
22,256.99
9,515.46
2,170.89
   343.29
 7,002.08
 1,835.73
 7,070.84
 7,024.46
 30,000.00
 29,601.76

 1,080.00
 1,570.00
210 .688.84



30,644.98     192,156.78
3,847 5?     8 8,265.30
34.492.55     200.422.08



,61     (18,317.85)   19,266.76


.65      2,273.80      5,789.45
.25)                 (11,535.25)

.01     (16,044.05)   13,520.96



13,520.96

26,472.45



__ 3, 993.41     _



Extension Division Income
  Federal Bankhead-Jones
  Federal Smith-Lever
  Federal Supplementary
  Federal Capper-Ketcham
  State Smith-Lever
  County and Other
                  Total



183,365.25                  183,365.25
  74,154.38                   74,154.38
  13,272.76                   13,272.76
  18,400.49                   18,400.49
  54,656.28      3,831.77     5e,488.O5
  9,616.09        158 3       9,774 42 ._
_*353,465. 25     3  9O0O 10  357,455 35




 



4.



Expenditures
  Expense

  Excess of Income over
     Expenditures



282,493.78



62,667.05  345,160.83



(58,676.95)  12,294.52



Excess of Income over Ex-
  penditures for the fiscal
  year to date - Extension
  Division
Cash in Bank July 1, 1937 -
  Extension Division
Cash in Bank December 31, 1937 -
  Zxtension Division



Trust Fund Income
  Student Loan Fund
  Student Notes Paid
            Total Receipts



1,114.86
1,010.64
2,125.50



254.79
204.26
450.05



12,294.52

2,672.00

14,966.52



1,369.65
1,21.4.90
2,584. 55



Expenditures
  Expense
  Student Notes
    Total Expenditures

  Excess of Receipts over
    Expenditures



9.00
125.00
134.00



1.991. 50



             9.00
           125.00
           134.00


459,05    2,450,55



Excess of Receipts over Ex-
  penditures for the fiscal
  year to date - Trust Fund
Cash in Bank July 1, 1937 -
  Trust Fund
Cash in Bank December 31, 19537 -
  Trust Fund



2,450,55

4.267.53



Summary
General Fund income        605,894.5,
)Experiment Station Income 203,514.14
Extension Division Income 353,465.25
Trust Fund Income            1,114.86
            Total          1,163,988.64



General Fund Expenditures
Experiment Sta. Expend.
Extension Div. Expend.
Trust Fund Expenditures  
           Total



47#,,321.09
165,929.53
282,493.78
       9.00



37,472.42 643,366.81
16,174.70 219,688.84
3,990.10 357,455.35
   254.79    1,369.65
57,802.01 1,221 880.65

121,155.16  600,476.25
34,492.55  200,422.08
62,667,05  345,160.83
         _____ _  9  _* 00
218,314.76 L.146.068.16



E:xcess of Income over Ex-
penditures



Accounts Payable

Excess of Expenditures over
Receipts for General Ledger
accounts



236,235.54



(160,422.75) 75,812.4'

             (31,337. 4W;



0  68,504.59  (9,B33 .43)



70,971.4?



- 6, ?18. 08



108,338.02)




 




.5.



Student Loan Fund Notes



Excess of Receipts over Ex-
penditures for the fiscal
year to date - Combined
Fund



885.64



204-26    1,089.90



37,445.42  (91,713.90)



Excess of Receipts over Ex-
penditures for the fiscal
year to date - Comb4.ned Fund
Cash in Bank and on hand July 1,
1937 - Combined Fund
Cash in Bank and on hand December
31, 1937 - Combined Fund



5,731. 52



  5,731.52



131,131.63



Abstract of item shown on Statement
of Income and Expenditures as "Excess
of Expenditures over Receipts for
General Ledger accounts, $39,833.43"



Accounts Receivable

Sundry accounts



  Debit

35,110 17

4,714,26
39,833.43



Credit



     3.Reguisition Committee Report.

     The Requisition Committee filed written report of its action
each week from December 9, 1937, to January 12, 1938. The repa t
showed orders made by the Business Office on the authority of the
Requisition Committee in the manner prescribed by the Board of
Trustees and State laws, running from No. 3579 to No. 4587,    The
report was examined, and on motion and second the orders named
therein were ratified and approved and payment on said orders was
authorized and approved.

     The following additional budget appropriations were approved
and allowed: Heating Plant, auxiliary light, 100.00; Buildings
and Grounds; sewing machine, 873.31; remodeling Frazee Hall,
..150 00' watchmen's uniforms, 867.00; Patterson Hall, elevator re
pairs, 442.00.



     Other budget additions shown in these minutes: Seo. 6,
printing, $63.15,




 



6,



     4. State Appropriations for Next Biennium.

     President McVey presented a copy of the Aporopriations Act
for biennium 1938-140, passed by the General Assembly and at this
date reported to have been signed by the Governor.     The ao-propria-
tions to the University set out in the Act are as follows:


   The following list of appropriations was made for the year
                            1038-139

   (a) Division of Colleges. For ordinary recurring
         expenses of operation ......................... 775,000.00

   (a!)For extraordinary expenses and capital out-
         lay ...... 158,000.00

       (Of this amount each item shall not exceed the
       amounts specified below).

       Repairs t Buildings ...................... 8,000.00

       Library Equipment ...................... ...... 30,000.00

       Scientific Laboratory Equipment .60,000.00

       Engineering Equipment .......................    60,000.00

   (b) College of Agriculture. For ordinary recurring
        expenses of operation ........................ 24,000.00

   (c) Summer School Session. For ordinary recurring
       expenses of operation .........................      8,000.00

   (d) Experiment Station. For ordinary recurring expenses
       of operation ..................................     48,000.00

   (e) Service Laboratories. For ordinary recurring ex-
       penses of operation .................,.      ,. 21,000.00

   (f) Nursery Inspection. For orc nary recurring ex-
       penses of operation  ,,     .....,.,,,.,,.,    .   2,000.00

   (g) Princeton Sub-Station.    For ordinary recurring ex-
       penses of operation ................      ,       14,000.00

   (h) Quicksand Sub-Station.  For ordinary recurring ex-
       perises of operation ....................... 14,000.00

   (il Agricultural Extension Work. For ordinary recurring
       expenses of operation .   ..  .............      120,000,00


     The appropriations for the year 1939-1040 were in like amount
as stated for the year 1V38-3M.




 




7.



     5. Biennial Report of Board of Trustees.

     a. Report Approved.

     The report of the Board of Trustees for the biennium 1935-
1937 to the Governor and the Legislature of Kentucky was mesented
by President McVey.   It will be known as Vol. XXX, No. 1, In
record of University publications.

     The report was approved and distribution ordered.

     Letter of Transmittal:



     To His Excellency
     Honorable A. B. Chandler
     and the Members of the Legislature

     Gentlemen:

          I take pleaswin transmitting to you the report
     of the President of the Univtrsity, which is the re-
     sult of the deliberations of the Board of Trustees
     regarding the needs of the University.    In the opinion
     of the Board of Trustees the report is of such value
     that they feel justified in asking that it be given
     careful reading and thoughtful consideration in dealing
     with the needs of the University.

                                 Respectfully submitted,

                                 RICHARD C. STOLL

                                 Chairman, Executive Committee

     January, 1938.


     b. Printing Bill Approved.

     The President reported that in order to prevent delay in pre-
sentation of the report he deemed it necessary to have the printing
done on University grounds by the Kentucky Kernel Press.     There-
fore he had ordered 1000 copies printed on contract price of
863.15.  He asked that his acts be approved and the bill ordered
paid.   Thereupon, on motion duly seconded, the action of the Pres-
ident in having the report printed by the Kentucky Kernel Press,
at cost of P63.15, was aDoroved, and the bill rendered was approved
and ordered paid.  The Business Agent was authorized to submit
the bill through the usual course to the State Finance Board for
payment from College Revolving Funds.




 




8.



     6. Allotments for Third Quarte r.

     The Business Agent stated that he had received from the
State Department of Finance, Budget Division, advice of allotren-t
of appropriations for third quarter of the year 1937-1938.

     Appropriations and quarterly allotments compared;



Name of Fund



Princeton Substation
Quicksand Substation
Agricultural Extension
Repairs
Division of Colleges
College of Agriculture
Summer School
Experiment Station
Service Laboratories
Nursery Inspection



Amount of
Appropria-
tion

$14,000.00
14,000.00
120,000.00
  8,000.00
664,411.32
24,000.00
  8,000.00
  48,000.00
  21,000.00
  2,000.00



Amount Al-
lotted Third
Quarter

$3,400.00
3,500.00
30,000.00

165,000.00
  5,000.00

  11,000.00
  4,700.00
    600.00



Total A' -
lotted t-
Date    .

Sl0, 500. 0c
10,850.00
88, 500. 00
  8,000.00
497,731.32
19,000,00
  8,000.00
  35,887.43
  15, 400.00
  1 , 800, 00



    7. Receipts and Expenditures - General Fund.

    The President presented a statement made by the Business Of-
fice dated as of January 1, 1938, showing receipts and expenditures
of the General Fund (College funds combined) to date and estimates
of receipts and expenditures for balance of year.    The statement
is based on the budget additions to original budget, and probable
additional maintenance of plant expenses.    The estimate shows funds
sufficient to meet expenditures, but It does not warrant further
increase of expenditures.


     8. Repairs and Construction.

     The President stated the repairs and construction program for
remainder of year to be in part as follows:

     1. Situation as to space for Department of Home Economics;
        condition of Agricultural Building.

     2. Changes in Frazee Hall for Department of University Lx-
        tension, approved at cost estimate of $150.00,

     3. Additions to Armory, heretofore approved at a cost esti-
        mate of 94000.00,

     4. Heating facilities in Old Building, Mechanical Hall.

     5. Changes in Old Law Building, to make it available for use,
        estimated at $4000.00.




 




9.



     6. Occupation of space by departments and repairs
        necessary therefor.

     The President indicated that this work can be carried forward
only in so far as funds are available.   It wt s the opinion of
the members of the Committee that the work should proceed, and
the program was approved, the President being authorized to carry
it out as far as possible this fiscal year.


     9, Audit of Accounts.

     The question of audit of accounts that has been continued
since the close of the fiscal year 1936, was discussed.   Presi-
dent )T.cVey stated that Governor Chandler had promised to send in-
formation regarding audit.   Action was deferred, pending further
word from the Governor.


    10.. Insurance on Kinkead and Breckinridge Halls.



          I have received no further information in regard
     to the question of insurance on Kinkead and Breckin-
     ridge Halls.,  The only thing that I have learned about
     it is that in a conversation with IMr. Goodpaster,  he
     said. he would make an effort to get an opinion from
     the Attorney General. Two sets of policies are in ex-
     istence, those carried for the benefit of Security Trust
     Company and those ordered written by the Division of
     Insurance.
                                (Signed) D.H. Peak, Business Agent

     lr. Gordon then called by telephone Attorney General Mere-
dith, who stated that the work of his office, especially during
the period of' Session of Legislature, is so heavy that there has
been no time for consideration of the request made by the Board
of Trustees for an opinion on insurance on dormitories.    He
hopes to be able to report soon.


    11. Property Purchases.

        a. Purnell Property.

     The Business Agent reported that payment of taxes due county
and state had closed all the business connected with the ourchase
of property on Graham Avenue from Mrs. AnniE Purnell.

        b. DeHore Property.

     The Business Agent reported that the note held lay First
National Bank & Trust Company had. been paid by the University
from purchase money and the note and the lien to secure sam? had
been assigned by the said Bank to the University, as shown in




 



10.



Minutes of September 21, 1937.

     The time limit as shown in the Miinates referred to having
expired as of January 1, 1938i the note was delivered to the
representative of the DeHore Estate, bearing the followingt nota-
tions:

          "This note having been paid by the University of
     Kentucky on 7/28/37 we hereby transfer to the order of
     the University of Kentucky said note.  This 28th day of
     July, 1937.

                            First National Bank & Trust Coinpany.
                                  Lexington, Kentucky
                            Olin C. Peuler, Asst. Trust Officer."



          "This note having been paid by the University of
     Kentucky out of the purchase money for property on
     South Limestone Street and as a part of the considera-
     tion therefor and said note having been transferred by
     the First National Bank and Trust Company to the Uni-
     versity of Kentucky the same is this day fully paid and
     satisfied.   This January 11, 1938.

                                  University of Kentucky

                              By D. H. Peak, Business Agent."




     The following release was entered on the margin of the record
in Mortgage Book 232, page 396, Fayette County, Kentucky, Clerk's
Office:

          "The note secured by this mortgage having been paid
     by the University of Kentucky on 7/28/37, we hereby trans-
     fer to the University of Kentucky the lien herein men-
     tioned and it alone is authorized to release the same
     this 28th day of July, 1937.

                                 First National Bank of Lcoxing-
                                     ton, Ky.
                                 By Olin C. Peeler, Assistant
                                      Trust Officer."




 




ii.



          "The note herein secured r this mortgage, which
     note and lien were transferred to the University of
     Kentucky by the First National Bank & Trust Company of
     Lexington, Kentucky, on July 28, lt37, is this day re-
     leased and discharged and the lien securing same dis-
     charged & released.   This January 11, 1938.

                                 University of Kentucky
                                 By D. H. Peak, Businecs Agent.

     Attest. S. H. Lewis,Clerk
     by F. C. Foushee, D.C."


     Taxes assessed against the property due during the present
year in amount of 846.93 were paid by Mr. Fred Benckart and reim-
bursement of that amount to Mr. Benckart by the University was
approved.   These acts closed the business connected with the
purchase of property on South Limestone Street from DeHore heirs.


     12. Student Loan Fund - Call of Water Company Bonds - Invest-
ments.

     a. Call for Payment of Water Company Bonds - Reinvestment.

          I am attaching a letter of J. D. Van Hooser and
     Company showing the call of the Lexington Water Com-
     pany bonds.   Five thousand dollars of the Student
     Loan Fund was invested in such bonds, and on January
     9, 1938, I collected from J. D. Van Hooser and Company
     $5,000 principal, and 8137.50 interest on these bonds.
     The $5,000 principal was deposited at interest in the
     First National Bank and Trust Company.    The 8137.50
     interest was placed to the general credit of the Stu-
     dent Loan Fund.


     b. Investment of Other Funds.

          As directed by former orders of the Committee, I
     have deposited with the First Federal Savings and Loan
     Association of Lexington, Kentucky, $5,000 of the Stu-
     dent Loan Fund that had not otherwise been invested.
     This will bear i   gaq as of January 1, 138.     The cer-
     tificate for thi 0 '1Ceen delivered to the Custodians
     of University Securities.

                               (Signed) D. H. Peak
                                         Business Agent.




 





12.



                             December 31, 1937



Student Loan Fund U. of K.
Lexington, Kentucky

Dear Sirs:

     This is to advise you that the Lexington Water
Company 5X% bonds due in 1040 are being called for
payment as of February 1, 1938, at 100 and accrued
interest, interest to cease after that date.

     An issue of 82,400,000 Lexington Water Company
bonds bearing 4% interest have been sold to three life
insurance companies at a price in excess of 100, at
which price they yield less than 4% and are fully
taxable.   Only a very few of our clients would have
been interested in the bonds at such a low interest
basis.

     The safe investment of funds these days requires
more careful study than usual.   We would like an op-
portunity to discuss with you personally an attractive
list of securities bearing a rate of interest from
4j% to 6%.

                           Very truly yours,

                              (Signed) J. D. Van Hooser
                                       President.


You may present your bonds to us any day after January 1st
and receive full interest to February 1st, 1938.


13. Brent Fund - Call of Water Company Bond and Reinvestment.

     Five hundred dollars of the Brent Fund was invest-
ed in Lexington Water Company bonds, (Called). There
was collected on January 0, q500 principal and $13.75
interest from J. D. Van Hooser & Company.    The 8500
principal was deposited to interest account in the
First National Bank and Trust Company, the interest
was put to the general expense account of the Brent
Fund.

                             (Signed)  D. H. Peak
                                       Business A-gent,




 




13.



     14, Solcitors Calling on Staff Mlembers.

     President McVey presented a letter from J. D. Turner, Secre-
tary, Council of College of Agriculture, regarding annoyance to
staff by salesmen and solicitors.   Following paragraph is copied:



          The Council of the College of Agriculture, at
     a meeting on January 5, voted to request President
     IcVey and the Board of Trustees to consider the
     adoption of a regulation to be posted in the Univer-
     sity buildings prohibiting salesmen and solicitors
     from making calls upon members of the University
     staff during working hours.
        The President was authorized to acknowledge receipt of the
letter stating that the matter will be taken under advisement.
     15. Teachers' Retirement System.

     President McVey stated that he had been asked whether or not
the University of Kentucky would cooperate with the Kentucky Ed-
ucation Association in seeking to establish by law a teachers'
retirement system for the State of Kentucky.   The members of the
Committee were of the opinion that this is not a question for ac-
tion of the Board of Trustees.   As the question involves a con-
tribution from salary, each member of the staff should be allowed
to to act for himself;  the Committee will consider aoproval of
such individual action, if that is consistent with the pronosed
plan.


      16. Coimmons in Student Union Building.

      The President stated that nothing definite has been done re-
garding the method of conducting the Commons in the Student Union
Building.   Reference was made to the proposal of the Union News
Company and also to the advice given by Mvirs. MacIntosh who mrade
inspection of the Commons by request of the University.    After
some discussion, the President was authorized to work out details
with the Union News Company and to make such other investigation
as he may consider advisable,


      17. P. W. A. College Dockets.

      a. Payment of Interest on Bonds.

           The payment of $9285.00 interest due January 1,
      on 8634,000 construction bonds was paid through the
      First National Bank, the check having been made for
      the amount and in the hands of the bank previous to
      that date.   The coupons were received and paid by
      the bank about the first of January, 1938.

                                (Signed) D. He Peak
                                          Business Agent




 




14.



b. (1) Statement by Dean Graham.

                                January 19, 1938

President Frank L. MIcVey
University of Kentucky

MIy dear President McVey:

     As reported to you under date of November 24,
1937, P.W.A. Docket No. KY-1013-R has been concluded
and final audit made by the Federal authorities.
Therefore, the only Public Works Administration docket
now under way upon this campus is Docket No. KY-1013-
2-D.

     I hand you herewith a statement of the financial
status of Docket No. KY-1013-2-D as of January 18,
1938.
                             Yours truly,

                                  (Sigsned) James H. Graham
                                           De.-n


   (2) Status of Docket Ky-013-02-D.


         STATUS OF DOCKET NO. KY-101l3-2-D



January 18, 1938



Particulars



West Unit-Engr.Bldg.      11
Bio. Sciences Bldg.       1C
Sci.Bldg.-Elect.Wiring     I
It  at -Heat.& Vent.
Law Building
I' i -Elect. Wiring
      " -Heat.& Vent.
         " "-Elect. Fixtures

Student Union Bldg.       1
          it   "-Elec. Wir.
          i  it  "-El evator
          "t It "-Lin. Floor.
 It       it   "-Mias. Floor
 if       it   1 "-Heat. & t-nt.
 MD1iling Ma~chine
 Heaters
 Steamn Fittings for Bldg. Cont
 -'one Control
 Booiler Plant Piping



                      Contract
Contract    Change    Aot.  
Amount      Orders    Change
                      Orders
.1,651.00 -1,250.85 110,400.15
)09,286.00   604.41  109,390.41
.1,430.00             11,430.00
22,888.00             22,888.00
39,733.00  6,997.43   66,730.43
2,487,00   1,629.35    4,116.35
7,840.00     695.04    8,535.04
1,041. 50  - 20. 83    1,020.67
  669.50   -  13.39      656.11
54,000.00  6,803.24  160,803.24
18,810.00    225.02   19,035.02
4,592.00              4,592.00
3,015.00    187.00    3,202.00
5,585.00              5,585.00
.36,900.00 2,548.00   39,448.00
CJ281.00    550.91    6,831,91
1,189.50    71b.00    1,904.30
i.7,200,62  6,626.77  13,827.33
8,900.00    275.60    3,175.60
18,350.00    297.46   19,647. 46



Contract
   No



300
410
411
460
500
501
560
581
582
600
601
620
630
631
640
650
652
653
660
701



-



-.  .,, .T __   _ _ *




 








Particulars



C
A



Water Coolers-Law & Engr.Bldg.
Cen. Heat. Plant-Elect .Wiring
Steam Meter
Universal Grinder
Head Stock
Coal Scale
Law Bldg.-Steel Book Shelving
Cen.Hect.Plant-Service Equip.
Boiler Tube Cleaning Equip.
         TOTALS              6



                    Contract
                    Amt. +
ontract  Change     Change
,mount   Orders     Orders
   769.00            769.00
 3,253.00     22.24 4275.24
   375.00   - 18.75 356.25
 2,010.00           2,010.00
   340.00            340.00
   901.12            99] 1.1
   512.00            512.00
   100.45            100.45
   162.00   -  1.62 160.38
00,361.69 26, 872. 03627, 233. 7 T,



STATUS OF DOCKET NO. KY-1013-2-D
       JANUARY 18, 1938



Classification



Est i mat e



AlloQated



Balance



Preliminary



850.00



Land
Construction          673,983.00
Engine ering           36,439.00
Legal & Administration 16,000.00
Intere st
IM!is c.                '   _--

             TOTALS   727,272.00



   868. 24  -  18. 4

627,233.72  46,?749. 28
48,391.01 -11, 52.01
16,000.00



692,492.97



34,779.03



c. (l)Statement of Dean Graham.

                                      January 18, 138

President Frank L. i*Vey
University of Kentucky

My dear President McVey:

     Contract bids were received and opened in your
office at 2:00 p.m., December 13, 1937, on Contract
No. 620, P.W.A. Docket No. KY-1013-2-D for furnishing
and installing an elevator within the Student Union
Building in accord with the published plans and specifi-
cations.   You will note on the attached summary sheet
that the American Elevator and Machine Company of Louis-
ville, Kentucky, was the low bidder on this contract in
the sum of Q4,532.00, with the Shepard Elevator Company
of Cineinnati, Ohio, the next low bidder in  the sum of
t5,100.00.

     In our report to you on De ceiaber 14, 1937, concern-
ing these bids, we recolmmended that the decision on the



Contract
  No,



750
760
  OF
P1 .#1
PO #2
P9 #3
PO #4
PO #5
PO #6



No.



1 .
2.
3.
4.
5.
6.
7.



769.00            769.00
3,253.00     22.24 4275.24
375.00   - 18.?5 356.25
2,010.00           2,010.00




 







award of this contract be postponed pending a study of
the materials and equipment listed by the low bid and an
investigation of the bidder's qualifications.   We c an
now report and recommend that the low bid made by the
American Elevator and Miachine Company of Louisville in
the sum of 84,5O2.c0 be accepted and Contract No. 620
be so awarded by the adoption of the attached resolu-
tions, drafted in accord with P.W.A. regulations, and that
the chairman of the Executive Committee of the Board of
Trustees he authorized to execute the Contract No. 620
on behalf of the University.

                              Yours truly,

                                   (Signed) James H. Graham
                                            Dean


      (2) Tabulation of Bids.

      American iiachine Company, Louisville, Ky.; base bid,
  *4592.00; altern